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1971-05-24 - Village Board Regular Meeting - Minutes 2265 5/24/71 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE OF COOK AND LAKE , ILLINOIS, HELD MONDAY, MAY 24 , 1971 , AT THE MUNICIPAL BUILDING , 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . President Armstrong called the meeting to order at approximately 8 : 00 P .M. Those present stood and recited the Pledge of Allegiance to the Flag . The Clerk called the roll and the following were found present : President Armstrong ; Trustees Fabish, Shirley , Osmon, Rathjen, Vogt , Mahoney Absent : None Also present was Mr. Arnold Seaberg of Hattis Associates , Village Engineers . Mr. Richard Raysa, Village Attorney, arrived at 9 : 35 P .M. 1 . Minutes of May 17 , 1971 Trustee Fabish moved that the minutes of May 17 , 1971 , be approved as submitted. Trustee Shirley seconded the motion. Upon roll call vote , the motion passed unanimously. 2 . General Fund Warrant #217 Trustee Shirley read General Fund Warrant #217 and moved that the Board approve it as read. Trustee Rathjen seconded the motion. Upon roll call vote , the motion passed unanimously. 3 . Waterworks Warrant #93 Trustee Shirley read Waterworks Warrant #93 and moved that the Board approve it as read. Trustee Fabish seconded the motion. Upon roll call vote , the motion passed unanimously. 4 . Report of Health and Sanitation President Armstrong brought the Board' s attention to Mr . Schindler' s , the Sanitarian, report and stated that it appeared that the businesses in Buffalo Grove were following good health standards . He then questioned Mr. Schindler with reference to page 4 of his report , on the nonwillingness 2264 5/24/71 of a homeowner to utilize an approved scavenger service . Mr. Schindler stated that a citizen cannot be forced to purchase a service from a private enterprise , and that as long as a citizen keeps his home clean and does not transport refuse over Village streets , he is complying with the laws . Trustee Rathjen wished to bring to the attention of the audience that in this report , it is stated that the corner of Beechwood Road and Arlington Heights Road had been inspected and that the barn in that area will be moved and the area cleaned. President Armstrong thanked Mr. Schindler for his comprehensive report. 5 . Village Plan Project President Armstrong requested Trustee Rathjen to capsulize the report of his meeting of May 22 regarding the Zoning Board of Appeals , the Plan Commission and the Village Plan Project . Trustee Rathjen stated that it was recommended to research to determine what the expanded functions of the Zoning Board of Appeals should be, that all zoning matters be sendirec . y tithe ZBA, not the Planning Commission, 1Land that e on or wd m mbers of the Planning Commission join the ZBA It was further recommended the the Plan Commission submit their recommendations of a PUD to the Board of Trustees on June 21 , 1971 . Federal funds are not available for Villages under 25 ,000 population to finance a Village plan; therefore , the committee recommended that Buffalo Grove aim at a process of planning rather than a product , that the "process" will require input from citizens , organizations , developers and businesses , and that certain general questions should be answered : (1) How large do we want Buffalo Grove? (2) What can we afford? (3) What image do we want as a Village? Trustee Rathjen further stated that the committee is await- ing a report on anticipated participation of the Illinois Department of Local Government Affairs , NIPC, and Lake County Planning Commission. Trustee Fabish requested that the committee add question #4 to be "In what way do we want to grow - multi-family, commercial , industrial , single family?" President Armstrong requested a status report of the Committee at the June 7 Board meeting. 6 . Ordinance #0-71-12 , An Ordinance Amending Ordinance #0-62-11 , granting to the Illinois Bell Telephone Company, its Lessees , Successors and Assigns , certain rights in the Village of Buffalo Grove , Cook County, Illinois . President Armstrong read Ordinance #0-71-12 . Trustee Rathjen moved that the Board adopt Ordinance #0-71-12 with the approval of the attorney. Trustee Osmon seconded the motion. Upon a roll call vote , the motion passed unanimously. 226'% 5/24/71 7 . Ordinance #0-71-13 , Ordinance for the Conveyance of Certain Land to the Buffalo Grove Park District President Armstrong read Ordinance #0-71-13 . Trustee Rathjen moved that the Board adopt Ordinance #0-71-13 . Trustee Osmon seconded the motion. Trustee Fabish stated that the total acreage should be checked. President Armstrong instructed the Clerk to check the legal descript- ion on the deed against the legal description in the pre- annexation agreement . Upon roll call vote , the motion passed unanimously. 8 . Civil Defense/Emergency Broadcast Equipment Trustee Osmon moved that this matter be removed from table . Trustee Shirley seconded the motion. Upon a voice vote , the motion passed unanimously. President Armstrong stated that the final request for this equipment was in the amount of $8 , 729 . 50 , and then asked Mr. Davis if the total amount of the Public Works portion was included in his budget . Mr . Davis stated that they were . Mr . Schindler stated that a binder should be placed on this used equipment until after the budget hearing . President Armstrong stated that the Civil Defense portion of this request should be put in their budget for the coming year . Trustee Fabish moved that action on this request be tabled until the budget hearing and that a "hold" be put on this equipment until that time . Trustee Shirley seconded the motion, and upon a roll call vote , the motion passed unanimously. 9 . Police Department Report for Month of April Total working hours logged by the personnel of the Police Department was 2 ,869 hours , and total mileage ofsquads logged was 13 , 798 miles . 10 . White Pine Ditch/Retention/Detention Mr . Seaberg stated that the soil borings taken in this area showed that the water level is such that there possibly could be water in the bottom of the basin; therefore , causing a problem for detention because the area would have to be pumped constantly. He further stated that detention would be more expensive than retention because of the need for pumping and underground drainage . President Armstrong stated that in his conversations with Mr. Wild, attorney for the Happs , it appears that there is the possibility of purchasing six acres of the Happ property for a retention basis . Trustee Osmon asked Mr. Seaberg if School District #214 made allowances for flooding on 224 5/24/71 their site . Mr . Seaberg stated that he had told their engineers that there is a need for cooperation in this matter. President Armstrong stated that he would talk with Mr. Wild this week concerning the purchase of the six acres of Happ property and also discuss the availability of funds for this project with MSD. Trustee Osmon moved that the Board table this matter until further information is brought before the Board. Trustee Fabish seconded the motion, and upon a voice vote , the motion passed unanimously. 11 . Sidewalks Trustee Fabish stated that the cost of installing sidewalks on the south side of Lake Cook Road from Raupp Blvd. , to Buffalo Grove Road and along Raupp Blvd . , from Buffalo Creek to Lake Cook Road would cost in materials $1 ,152 for a 4 inch sidewalk or $1 ,440 for a 5 inch sidewalk, and that including labor the cost would be $4 ,800 . He further stated that this should be included in the new budget . Trustee Shirley stated that a certain portion of MFT funds go to sidewalks . President Armstrong requested Trustee Fabish to submit this information in the form of a report . 9 : 20 P .M. President Armstrong declared a recess . 9 : 35 P .M. The meeting was reconvened. Mr. Richard Raysa joined the meeting at this time . 12 . Communication from Mr. William Dettmer Trustee Osmon stated that Mr . Dettmer requested that this matter be delayed because more discussion is needed before presenting it to the Board. 13 . Request from City of Hope President Armstrong stated that, according to Police Chief Smith, the date requested for this fund drive is free . Trustee Shirley moved that Tag Day for the City of Hope be approved with a waiver of fee . Trustee Osmon seconded the motio4. Trus ewe Mahoney stated, that in his opinion, the Board��s-hro- bc• ,§Tomewhat selective as to the fund drives permitted in Buffalo Grove . He further stated that the percentage of funds to charitable services and what portion goes to work in the Northwest suburbs should be known and that the Board should consider a definite method of reviewing such requests , and then moved that the Board table the requests from City of Hope and The National Cystic Fibrosis Research Foundation until further information can be obtained . 226f 5/24/71 Trustee Rathjen seconded the motion, and upon a roll call wte , the motion passed unanimously. Trustee Osmon requested that this matter be forwarded to the Legislative Committee for consideration of an Ordinance governing such requests . 14. William Davis Request Mr . Davis requested permission to meet with Hattis Associates reference Well #4 for the purpose of discussing maintenance contract with Northern Illinois Gas Company. President Armstrong stated that this maintenance contract is very expensive , and asked Mr . Davis for alternatives . Mr . Davis stated that there is a cost of $20 ,000 for repair of an engine . Trustee Fabish stated that Mr . Davis should be sure that the contract covers all of the engines . President Armstrong instructed Mr . Davis to meet with Hattis to discuss this maintenance contract . 15 . Civil Defense Commission/Appointment President Armstrong stated that the Civil Defense Commission requests that the Board appoint as commissioner , Mrs . Dorothy C . Berth to the Civil Defense Commission vacancy left following the resignation of John Duvall . Trustee Vogt moved that the Board appoint Mrs . Dorthy Berth as Commissioner on the Civil Defense Commission to fill the unexpired term which runs through February 8 , 1972 . Trustee Osmon seconded the motion , and upon a voice vote , the motion passed unanimously. President Armstrong , referring to minutes of the Lake County Municipal League , described Round Lake 's method of capturing stray dogs and submitted it to the Legislative Committee for consideration. 16 . Illinois Municipal League/House Bill 1207 Trustee Mahoney asked Mr. Raysa if he had received a reply from the Illinois Municipal Leage concerning House Bill 1207 . Mr. Raysa stated that he had written then a second time requesting their position on this Bill , and as yet , had not received a reply. President Armstrong directed the Clerk to consult the Census Bureau on the cost and procedure involved in obtaining a new census . Mr . Raysa stated that he thought that a census could be taken only every three years , and that he would check further on it . /0 2 2 5/24/71 17 . Village Noise Ordinance President Armstrong stated that at one time , a Village Noise Ordinance was considered which placed a time restriction on operation of machinery. Mr. Raysa stated that the Ordinance "never got off the ground" , and that it would be difficult to enforce . President Armstrong referred this to the Legislative Committee for consideration. Trustee Mahoney asked Mr . Raysa if the Telephone Ordinance considered in the earlier part of the evening met with his approval . He stated it did. Trustee Vogt asked what had been done to alleviate the mosquito problem discussed at the last Board meeting by Mr. Allsmiller . Mr. Davis stated that he tried to pump the area, but was unsuccessful . Mr. Allsmiller showed pictures of the area to the Board. Mr. Davis stated that he would try another method. Trustee Vogt inquired about the status of the University Drive drainage problem. Mr. Raysa stated that this work should have begun last week and a report to be given to the Court on June 14 . He then reminded the Board that $5 ,000 is the Village ' s share on the outfall sewer and that to date $500 . 00 has been paid. Trustee Vogt moved that the Board draft a letter to support the Concerned Homeowners of Cambridge in their fight against the rezoning of the Stavros property in Wheeling. Trustee Osmon seconded the motion, and upon a voice vote , the motion carried unanimously . Trustee Osmon stated that there was much comment on the Fire Department ' s Carnival held in the Village last weekend. Trustee Fabish stated that it was held in an area zoned B-3 and should not have been allowed . President Armstrong stated that he would review the situation with the Fire Department and refer it to the Legislative Committee for consideration of an ordinance governing carnivals . Trustee Fabish stated that the property on the N.E . Corner of Route 83 and Arlington Heights Road had been assigned a special use as a real estate office only, and upon termination of such use , the property should revert to R-1 , and that this property is no longer a real estate office , but is being used for contracting equipment . President Armstrong instructed Mr. Raysa to direct a letter to the owner stating this . 2270 5/24/71 Trustee Rathjen asked the status of the Water Control Ordinance . President Armstrong stated that this is a permanent ordinance . Trustee Vogt asked the reason for this . Mr. Davis stated that it would be wise to keep it in effect until July 1 . Trustee Mahoney stated that if this is enforced, it should be publicized and announced by loud speakers . Mrs . Berth stated that, in her opinion, this should be a permanent ordinance in order to prevent a disaster. Trustee Vogt stated that if this Ordinance is in effect , the reasons should be given . Trustee Vogt requested a progress report on the recruitment of a Village Manager . President Armstrong stated that there are four applicants , and that a night will be set for the Board to meet with these men. 18 . Questions from the Audience Mrs . Sundt requested that the posters advertising the different referenda be removed. President Armstrong stated that he would direct letters to the parties involved. Mr . Clayton asked if the population signs of the Village were located in the proper places . Mr. Davis stated that they are posted by the state and more were on order . Mr. Raysa stated that a representative of Mr . Wild was present with the deed to the 14 acres adjacent to the Lake County Sewage Treatment Plant and the necessary clearance from the Chicago Title $ Trust , and request payment of $68 ,838 . 75 . President Armstrong requested Mr. Raysa to contact Mr . Sullivan, attorney for the Park District , to arrange payment . Mr. Mark Beaubien stated that Mr. Wild is eager to complete this transaction . Trustee Shirley stated that the money to cover this is in the bond issue money. Mr. Raysa stated that he would check on the allocation of this . President Armstrong stated that he would review the agreement . Mr. Harris , from the audience , asked the status of repaving Arlington Heights Road. President Armstrong stated that the agencies involved will meet in approximately three weeks to discuss this . 2 2 7g.. 5/24/71 There being no further questions from the audience , Trustee Rathjen moved that the meeting be adjourned. Trustee Osmon seconded the motion and it carried unanimously. Time : 10 : 45 P .M. Respectfully submitted, Village Clerk , Approved this . , 1971 i Apr Ogf ri . •e''resid •nt