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1971-04-05 - Village Board Regular Meeting - Minutes 2216 4/5/71 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD ON MONDAY, APRIL 5, 1971 AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . President Thompson called the meeting to order at approximately 8 :07 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present : President Thompson : Trustees Felten, Thorud, Armstrong, Fabish and Cimaglio Absent : Trustee Gleeson, arrived at 8 :12 P.M. Also present were Mr. Richard Raysa, Village Attorney and Mr. Arnold Seaberg of Hattis Engineers , Village Engineers . ANNOUNCEMENTS President Thompson announced that the Village offices would be closed at Noon on Good Friday. Additionally, the Clerk ' s Office would be open on April 17 from 9 A.M. to 1 P.M. for the convenience of residents wishing to cast absentee ballots . This is the last day for absentee ballots to be cast in person. 1. Minutes of March 8, 1971 Trustee Cimaglio moved the minutes of March 8, 1971 be approved as submitted. Trustee Armstrong seconded the motion and it carried unanimously upon roll call vote. 2 . Minutes of March 15, 1971 Trustee Cimaglio moved the minutes of March 15, 1971 be approved as submitted. Trustee Armstrong seconded the motion and upon roll call vote it carried unanimously. 3 . General Fund Warrant 212 President Thompson read Warrant 212 in the amount of $32, 063 .85 . Trustee Armstrong moved Warrant 212 be approved for payment. Trustee Fabish seconded the motion and upon roll call vote the motion carried unanimously. 2217 4/5/71 Trustee Gleeson arrived and was present for the meeting. 4. Waterworks Warrant 88 President Thompson read Waterworks Warrant 88 in the amount of $9, 126.80. Trustee Cimaglio moved Warrant 88 be approved for payment. Trustee Armstrong seconded the motion. Dis- L) cussion followed concerning payment of $4, 333 .42 under Account 050. Thereupon, Trustee Cimaglio amended his motion to de- lete the sum of $4, 333 .42 from Warrant 88 . Trustee Armstrong seconded the amendment and upon roll call vote the motion carried unanimously. Trustee Gleeson moved to reconsider approval of Warrant 212 . Trustee Felten seconded the motion. Thereupon, Trustee Fabish moved to approve Warrant 212 deleting the amount of $4, 333 .42 . Trustee Gleeson seconded the motion and upon roll call vote the motion carried unanimously. OLD BUSINESS 5 . Report President Thompson then stated that the item is not on the agenda, however, he feels the Board should be aware of happenings that were concluded today. He stated several months ago he was requested by District 96 to bend efforts to neg- otiate with Levitt to secure a land site in Units 11, 12 and 13, and since that time that is what he has been trying to accomplish. Two and a half weeks ago, he presented a proposal to District 96 which they agreed to in executive session and presented the same proposal to Levitt. A letter indicating Levitt ' s agreement was received. Levitt and Sons agrees to sell to District 96, 10 acres of land in Units 11, 12, and 13 for $150, 000, which is substantially under the $23, 000 an acre awarded by the courts . District 96 agrees to purchase this land and also agrees they are in substantial agreement with a development and proposed annexation of approximately 60 acres of land known to members of the Board as the Wagner `.J Farm which will be developed by Levitt. The entire matter is at the discretion of the Village Board as to our acceptance or rejection of the Wagner Annexation. President Thompson stated he would like to clearly point out that acceptance on the part of District 96 and Levitt will be without prejudice and will in no way affect any ramification of the law suit 2218 4/5/71 should this board decide that it does not wish to accept the final plat of the Wagner Annexation. At the present time, all that is known is that it is 60 acres in size with 500 units to be partly condominium and partly townhouse . District 96 has stated they will have no objection and would require no financial reimbursement from Levitt in the area based on the figures presented by Levitt. Final papers should be coming before the board in two weeks . They are hoping they can receive cooperation from the Plan Commission and the Village Board to culminate the necessary hearings by June 30, 1971. Both Levitt and the school indicated they would wish to take title and transfer lands on or about July 1 to give the school ample time to make a decision reference building prior to the next budget preparation. President Thompson stated he wished to keep everyone apprised of the situation as it now stands . 6 . Resignation of Village Treasurer President Thompson read a letter dated March 22, 1971 from Blanche Niemann resigning as Village Treasurer . He stated he would accept the resignation with concurrence of the Board. Trustee Gleeson moved the resignation be accepted. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. Presently there is no one to replace the Treasurer . Trustee Thorud stated the bond would be cancelled when she is replaced. Mrs . Bell who is presently handling finances is bonded as an employee . 7 . Building Department Report Discussion followed concerning the report issued by Mr . Dettmer concerning the status of the Building Department. President Thompson stated that presently Mr. Boland has been placed back in the Building Department since things are picking up. Additionally, a new employee who is a licensed plumber is to start work. Trustee Felten stated he was curious as to Mr. Boland ' s duties . President Thompson stated that when building decreased, Mr. Boland was transferred to the Public Works Department rather than release him of his duties . Trustee Felten stated there were problems reference violations that he wished to clarify reference Foss and Biagioli . President Thompson stated a letter had been received from Levitt reference grading that Mr. Biagioli had done on his own and therefore, he was liable for it. Further, they have 2219 4/5/71 been informed of two items which should be repaired as a result of Hattis Engineers going in to inspect the premises . Trustee Felten stated that he was informed by Mr. Dettmer that the files are incomplete reference letters sent correct- ing violations . President Thompson stated the files would ( have to be perused to determine what the status is, however, he recalls that letters were sent to the people who had violations informing them that they were corrected. Mr. Dettmer arrived at the meeting and was questioned by Trustee Felten reference the files . Mr. Dettmer stated he has reorganized the files under street address, however, several of the files are incomplete reference inspection forms, certificates of occupancies, etc . Trustee Gleeson stated he questions the number of inspectors that Mr. Dettmer has stated will be needed. He stated in preliminary figuring, he cannot justify three additional inspectors . Mr . Dettmer stated he was questioned as to whether he could handle projects coming into the Village along with the other building and he merely replied. Trustee Gleeson stated that in determining the number of inspections required versus man hours, he cannot come up with the same required number of inspectors . He stated on the Frank project, it would require one man a year to do the necessary inspections ; this spread over a five year period would mean only a 5th of a man would be needed per year . Mr. Dettmer then stated that the man who was hired for the de- partment has declined the position, therefore, another will have to be sought out. Following further discussion, Mr. Dettmer was directed to submit a report projecting various developments and the man power they will require over the years . Trustee Felten then stated that Mr. Davero is building on some lots on Bernard Drive and he questioned whether these were the lots on which liens were filed when the weeds were not cut. President Thompson stated this would have to be looked into. 8 . Resolution - Election Judges President Thompson then read Resolution R-71-08 appointing Judges of Election. Trustee Cimaglio moved Resolution R-71-08 be approved with a $30.00 salary established. Trustee Armstrong seconded the motion and it carried unanimously. 2220 4/5/71 9. Siegel and Sobel President Thompson stated they have asked for a postponement since all the information is not yet assembled. 8 :50 P.M. President Thompson declared a recess 9 :10 P.M. The meeting was reconvened 10. Memo from Mr. Davis/Employee Discussion followed reference a memo received from Mr . Davis with a breakdown of hourly requirements in Public Works and Water and Sewer Departments . Trustee Fabish moved the Board authorize the hiring of a man for the Public Works Depart- ment. Trustee Cimaglio seconded the motion . Trustee Arm- strong questioned how many hours the part time men put in. Mr. Davis stated it varies from week to week, however, it is approximately 40 hours from the three part time employees . Upon roll call vote the motion to hire an additional employee carried unanimously. 11. Memo from Clerk/Camp Fire Girls Trustee Cimaglio moved to reconsider his motion of the previous meeting concerning the Camp Fire Girls sale of candy. Trustee Gleeson seconded the motion and it carried unanimously. Thereupon, Trustee Cimaglio stated that in view of the fact that the girls would not be selling candy during the re- ligious time he would move that permission be granted to extend their selling time to April 14. Trustee Armstrong seconded the motion and it carried unanimously. 12 . Building Codes Trustee Felten questioned the progress of updating the building codes . Mr. Raysa stated he would have to meet with Mr . Dettmer because he could not secure enough information from the memos that were forwarded to him. He further added that he would not recommend blanket adoption of any new or revised codes in the future . He felt they should be adopted by Ordinance as they are updated by BOCA. President Thompson stated that when the ordinances are ready for passage, he feels the school districts should be contacted to have their 2221 4/5/71 representatives present to comment on the phase concerning inspections of schools . NEW BUSINESS 13 . School District #21 Mr . Walter Fuller, Business Manager of School District #21 was then recognized and discussed the upcoming referendum for District 21 and how it would affect the tax structure. He stated they would solicit the endorsement of the Village Board and explained there will be three proposals of the ballot. One will be to provide for construction of two new schools, the second will be to increase the tax rate in the education fund by 20 and the third to increase the tax rate in the building fund by 10 . Mr. Fuller stated the last raise in taxes in District 21 was in 1964 and since they do not expect any additional assistance from the State, it is important that these referendum issues are successful . Following further discussion, Trustee Armstrong moved that the Board endorse the referendum as presented by District 21 and urge all citizens to vote on April 10. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. 14. Park District/Land Acquisition Mr . Kiddle, President of the Park District was then recognized and made a presentation to the Board. Mr. Kiddle stated the Park has two requests to bring before the Board. He stated he would treat each request separately and give a brief summary of their rationale and then ask their planner, Mr. Caskey to present a basic plan after which they will be happy to answer any questions . He stated the Park District is re- questing an opportunity to purchase the 14.6 acres of land to which the Village holds an option to purchase, next to the Sewerage Treatment Plant, for the purpose of developing the land as a park and recreational area. The payment for the land would be derived from the proceeds of the sale of bonds after a referendum is held within the next six months . He stated they feel it is the highest and best use for the land as a park site supported by the fact that its location is a "buffer zone" between single family residents and property zoned B-3, its present zoning and its suitability to the socio-economic needs of the Village . Mr. Kiddle stated 2222 4/5/71 they are aware of the fact that land for public use is lacking and stated the Park District pledges its support to the Board of Trustees to work to secure from the owner, an agreement by which the Park District will have the opportunity to purchase all 14.6 acres either directly or as assigned by the Village. Mr. Kiddie further stated that as a young district, with all of its bonding power intact, they must go before the public to get funds to acquire land, develop park sites and make Capital Improvements . He further stated that the Park District is in a fortunate position of being eligible for government funds for the purchase of and development of land, including recreational areas under the Bureau of Outdoor Recreation. Mr. Caskey has applied for and received over a million dollars in these funds for other Park Districts . Mr. Kiddie then asked that Mr. Caskey be recognized to make a presentation of their ideas for the site and they would then like to discuss the Raupp Memorial Site. Mr. Caskey then made a presentation of what their intention was concerning the development of the area. He stated the final determination would be made when the engin- eers determined how much would be needed for water retention area. He felt it would be conducive to tot lots, ball fields, and a picnic area with the retention area being used in the over-all plan. Upon questioning by the Trustees, Mr. Raysa stated the Village would assign their option to the Park if Mr. Friedman would consent. Trustee Gleeson questioned whether it would have to be put at public sale and Mr. Raysa stated that by agreement with each other municipalities can purchase land without going to public sale. Discussion was had reference fencing the area. Mr. Caskey stated costs get prohibitive when considering fencing an area as large as the park. He stated other park areas do not fence the lake area, and he does not think it would be a problem. President Thompson stated that we have indicated a desire to exercise our option, however, are waiting for a title policy on the land. He stated Mr. Wild has said they are having difficulty clearing the title because there are several owners involved. Trustee Gleeson stated the Village must also consider its need for more land, since there will be a requirement in the future for a public works garage, another 2223 4/5/71 fire station, etc. Mr. Kiddie stated they understood that the Village also has a need and they would be willing to work out an agreement stating that the area directly across the creek would be ideal for garages, fire stations and commercial. President Thompson stated he would ask the Village Engineer to verify the anticipated figures on the flood control, how much it will cover and how much is left over . He further stated that if the Lake County forms the Sanitary District they are considering, they well may purchase the treatment plant and dismantle it at which time there would be add- itional land available. The Park District indicated that they would desire an answer within 30 days because the land is critical. Mr. Kiddie then addressed the Board with his second request, that of the Raupp Memorial Site . He stated they would like title and interest to the land so that they may fulfill the purpose defined on page 13 of the Pre-annexation Agreement with Glen Grove in 1964. It is the desire of the District to develop the site into a museum and/or library, community center and stand ready to work with other interested parties . He then asked Mr. Caskey to make a presentation of their ideas for that area. Mr. Caskey stated their plans are mainly for a picnic area and small tot lot. They hope to retain the silos on the land and use them as look-out towers if construction proves to be within the limits of the law. President Thompson stated a survey would have to be done of the area. Mr. Raysa stated the park would have to submit a letter of covenant stating they agree to the terms of the Pre-annexation Agreement reference development of the site, and that a letter of agreement by the attorney for the owners of the property that they agree to the park developing the land, would have to be submitted. Trustee Felten stated the Historical Society is going to become active and they desire use of the Raupp Memorial for their operations . Mr. Caskey stated the park could work in conjunction with the Historical Society as well as the library in the development of the site. President Thompson stated the engineers should conduct a survey on the Raupp Site and determine preliminary require- ments reference flood control around the Sewerage Treatment 2224 4/5/71 Plant and have this available at the May 3rd meeting at which time further discussion can be had concerning the areas . There being no further New Business on the agenda, Trustee Gleeson moved the Board enter into Executive Session for the purpose of discussing personnel. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. 10 :05 P.M. The Board entered into Executive Session Minutes of an Executive Session are not for publication. 11 :05 P.M. The Board returned to the Meeting Room. There being no further business before the Board and no questions from the audience, Trustee Armstrong moved the meeting be adjourned. Trustee Fabish seconded the motion and upon voice vote the motion carried unanimously. Time : Approximately 11 :08 P.M. Respectfully submitted, G Village Cle g-17 Lett' Dated this / 9 _ day of , 1971 Approved: 2 Villag President