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1971-03-15 - Village Board Regular Meeting - Minutes 2199 3/15/71 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD ON MONDAY, MARCH 15, 1971 AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . President Thompson called the meeting to order at approximately 8 :07 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present: President Thompson : Trustees Felten, Thorud, Armstrong, Fabish, Gleeson, Cimaglio Also present were Mr. Richard Raysa, Village Attorney and Mr. R. Brandon of Hattis Engineers, Village Engineers . 1. Minutes of March 1, 1971 Trustee Cimaglio moved the minutes of March 1 be approved as submitted. Trustee Felten seconded the motion and it carried unanimously. OLD BUSINESS 2 . Fire Department Lease President Thompson read a lease presented by the Fire Department for use of the Municipal Building with corrections made by Village Attorney, Richard Raysa, indicating that the Fire De- partment itself be made a part and parcel to the lease,not only the Fire District. Trustee Armstrong moved the Board approve the lease as read. Trustee Cimaglio seconded the motion. Discussion followed and Trustee Thorud questioned insurance coverage. Mr. Raysa stated the lease could include a section reference insurance. The recommended amounts were $250, 000 public liability with maximum $500, 000 and $50, 000 on property damage. President t� Thompson stated he is sure they have insurance since the damage to the doors was repaired through insurance. Trustee Armstrong amended his motion to include that the Village be furnished with proof of insurance. Trustee Cimaglio seconded the amendment and upon roll call vote the motion carried un- animously. 3. Food Vending Ordinance Upon questioning, Mr. Raysa stated he would like to talk to the Board of Health since he did not agree with certain 2200 3/15/71 sections of the ordinance. Trustee Gleeson moved the or- dinance remain on table until the meeting of March 22 . Trustee Fabish seconded the motion and upon roll call vote the motion carried unanimously. 4. Report reference Vehicle Sticker classification/ (.1 Recreational Discussion followed reference a report citing fees charged by other Villages for recreational vehicles. It was noted that copies of ordinances were requested and Trustee Felten moved to table action until the ordinances were received and reviewed. Trustee Thorud seconded the motion and upon roll call vote the motion carried unanimously. 5. Ordinance amending Sign Ordinance President Thompson then read Ordinance 0-71-04 being an amendment to the Sign Ordinance. Corrections were made in Article V changing "eight" to "eighty" and correcting the number in the title. Trustee Gleeson moved the Ordinance be approved as read. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. 6. Updating Building Codes Discussion followed reference updating of the building codes as requested by Mr. Dettmer of the Building Department. A letter from Hattis Engineers was read recommending adoption of the latest edition of BOCA, however, stating that some of Mr. Dettmer ' s recommendations were in contradiction to the BOCA and further, Mr. Brandon stated recommendations reference the multi-family would be very prohibitive cost wise. Following lengthy discussion, Trustee Felten moved the Board direct the attorney to prepare an ordinance adopt- ing the latest versions of SBOC, BOCA, Chicago Electrical Code, State Plumbing Code and AIA Fire Prevention Code. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. Further discussion followed reference adoption of National Fire Protection Association Volumes 1-10, Life Safety 101, Illinois State Code Governing Schools (156 and 157) and Fire Protection Handbook, 13th Edition. Trustee Felten moved the Attorney be directed to prepare an ordinance adopting by reference the aforementioned codes . 2201 3/15/71 Trustee Cimaglio seconded the motion. Trustee Gleeson stated this is the first time the Board has adopted any code or manual so rapidly without even knowing what is contained in them. He stated Hattis has stated the multi- family sections are so restrictive as to possibly prevent l' future construction. The Clerk called the roll and the �./ vote was as follows : AYES : Trustees Felten, Thorud, Armstrong, Fabish, Cimaglio NAYS : Trustee Gleeson Trustee Gleeson moved to table the remainder of the request until Mr. Dettmer has furnished necessary information to Hattis Engineers to substantiate his request and Hattis makes a report to the Board. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. 7. Sewerage Treatment Lab Bids President Thompson then stated the Village is in receipt of three bids for the lab for the Sewerage Treatment Plant. They are as follows : Flodstrom Construction Co. , Inc. $5, 196.00 2751 Lake Cook Road Deerfield, Illinois 60015 Sinclair Construction Co. $5, 915 .00 119 E. Palatine Road Palatine, Illinois Egyptian Construction Co. $9, 163.00 12121 W. Higgins Road Des Plaines, Illinois 60016 Trustee Cimaglio moved the bids be turned over to the Engineer for verification as to compliance with specifications and a report to be made next week. Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously. 8. Memo from Trustee Felten reference Sidewalk Report (Doc. #71-14) Discussion followed reference a report from Trustee Felten on sidewalks which are in need of repair in the Village. It was 2202 3/15/71 questioned whether these were slated for the Village re- placement program or whether they were to be replaced by developers. President Thompson suggested that the Clerk forward a copy of the report to the Public Services De- partment for their investigation and a report back to the Board as to steps to be taken to correct the situations. Trustee Felten moved the report be forwarded to the Public Services Department to determine where we stand on the matter and find out what action must be taken reference re- placement. Trustee Gleeson seconded the motion and upon roll call vote it carried unanimously. 9 :10 P.M. The President declared a recess 9 :25 P.M. The meeting was reconvened 9. Villa Verde Ordinances/Rezoning The Ordinances rezoning the Villa Verde property will re- main on table pending receipt by the Attorney of information necessary to complete them. 10. Award of Contract for Reservoir at Well #2 President Thompson read a letter from Hattis Engineers recommending the contract be awarded to Ockerlund Construction for a bid price of $96, 550.00 plus $3, 914.00 for a mud slab or a total of $100, 464.00. Mr. Brandon stated they hope to start on April 1st and be completed by June 1st since there will be a 15% across the board increase in prices on June 1st. Trustee Gleeson moved the contract for the reservoir be awarded to Ockerlund Construction for a cost of $100, 464.00, further that the Attorney review the contract and upon his approval of same, the President be authorized to sign and enter into the contract. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. 11. Autocon Control Equipment Trustee Gleeson moved that advertising for bids be waived reference purchase of autocon control equipment. Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously. Trustee Cimaglio moved the cost of $14, 371 be approved for the purchase of autocon equipment. Trustee Gleeson seconded 2203 3/15/71 the motion and upon roll call the motion carried unan- imously. 12 . Ordinance approving Planned Development/Ranch Mart Apartments President Thompson then read Ordinance 0-71-05 being an Ordinance approving a Planned Development for the construction of multi-family units in the Ranch Mart Shopping area. Trustee Felten moved that Ordinance 0-71-05 be approved as read. Trustee Cimaglio seconded the motion and discussion followed. Various points were clarified and in Section 13 Buffalo Grove Road and Dundee Road entrances were also in- cluded for installation of a street light if necessary. Trustee Felten amended his motion to include those streets . Trustee Cimaglio seconded the amendment. Upon roll call vote the motion carried unanimously. 13. Implied Consent Bill Discussion followed reference the Attorney' s correspondence concerning the Implied Consent Bill. Mr. Raysa stated he thought it was a good bill and further felt it would be tested immediately, should it become a law. Trustee Fabish moved the President be authorized to write to our Senators and Representatives urging passage of the Implied Consent Bill. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. NEW BUSINESS 14. Request from Mr. Davis/Additional Personnel Discussion followed concerning a request from Mr. Davis for the hiring of another full time employee who will be re- sponsible for reading water meters and will be utilized for installation and replacement of water meters . Trustee Felten stated he did not think we should hire a full time employee at the salary requested and merely utilize him for water meters . He felt high school students could be hired to read water meters at a lesser rate. Trustee Gleeson stated his job title merely referred to him as meter reader, however, his job functions would be different. He would be a full time employee of the Public Works Department. Mr. Davis stated he wanted to have one person responsible for 2204 3/15/71 meters and should there be discrepancies, he would know where to go to find the answer. Trustee Gleeson moved to table the request until he has had time to discuss budget figures with Mr. Davis . Trustee Fabish seconded the motion and upon roll call vote the motion carried unanimously. 15. Election Ordinance President Thompson then read Election Ordinance 0-71-06, providing for an election to be held on April 20, 1971 for the purpose of electing a Village President, Village Clerk, and three Trustees for four year terms and also one Trustee for a two year term. Additionally, providing for polling places and precinct boundaries. Trustee Cimaglio moved the Ordinance be approved as read. Trustee Armstrong seconded the motion and upon roll call vote the motion carried un- animously. 16. Request from Salvation Army President Thompson stated the Village is in receipt of a request from the Salvation Army to distribute copies of their publication War Cry from March 20th to April 3rd. Trustee Cimaglio moved the permission be granted to the Salvation Army and the customary fee be waived. Trustee Armstrong seconded the motion and it carried unanimously. 17. Dues/Northern Illinois Planning Commission Discussion followed concerning payment of dues to the Northern Illinois Planning Commission in the amount of $165 .00 which is biased on population. Trustee Armstrong questioned what benefit the Village derives from the organization. Mr. Berth, Chairman of the Plan Commission, was recognized and stated that he has used the library for reference material and they have been very helpful and willing to give assistance. He stated the information was free since we are members of the organization. Mr. Berth further stated that should we hire a professional planner, the resources of the NIPC would be valuable since they have a wealth of information. Trustee Armstrong moved the amount of $165 .00 be authorized as payment to NIPC for continued membership. Trustee Fabish seconded the motion and upon roll call vote the motion carried unan- imously. 2205 3/15/71 18. Correspondence from Siegel & Soble, Ltd. Discussion followed concerning the correspondence from Siegel & Soble, Ltd. reference an annexation of a 600 foot strip of land into the Village of Buffalo Grove. Trustee Armstrong moved to table discussion and instruct the Clerk to notify the petitioners to be present at the next meeting and present a plat of the area in question. Trustee Fabish seconded the motion and upon roll call vote the motion carried unanimously. 19. Request from Girl Scout Troop 782 Trustee Armstrong moved permission be granted to Girl Scout Troop 782 to conduct a paper drive in the Village to earn money for a trip. Trustee Gleeson seconded the motion and upon roll call vote the motion carried unanimously. 20. Petition for Annexation The Village is in receipt of a Petition for Annexation for property on Dundee Road requesting that a Pre-Annexation Agreement be entered into and B-2 Zoning be granted. The petitioners are Mr. and Mrs. Stenholm. Trustee Felten moved the petition be forwarded to the Plan Commission for Public Hearing. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. 21. Miscellaneous Information a. President Thompson stated the letter from Gilbert and Wolf reference ingress and egress on Dundee Road for their property was for information. b. President Thompson stated he has been in contact with the people with whom we are negotiating to purchase land for flood retention and it appeared that they are not willing to sell their property, however, he stated he has requested written confirmation. He further stated he has contacted the state with our alternate proposal and they still seem willing to go along. c. Letter to Chesterfield is for information only. d. A progress report on Well #2 from Mr. Davis was for in- formation. 2206 3/15/71 e . Correspondence reference replacement of street signs in Cambridge ensued with questions arising as to whether the Village must replace signs with the same as were originally there or whether the agreement only included street lights . The Attorney is to check the agreement prior to any decisions being made. f. Discussion followed reference the status report from Mr . Theus concerning the personnel policy with particular regard to the time and one-half for overtime. Trustee Gleeson stated it was his understanding that according to the per- sonnel policy the Police Department would be paid time and one-half for overtime on normal departmental connected duties. Presently, the police are paid straight time for overtime. He stated Chief Smith has established an investigative de- partment in which the police rotate shifts to conduct the investigations. This is all overtime work. Trustee Fabish stated that should overtime payments become excessive it would behoove us to hire additional full time men to do the work. Trustee Gleeson moved that regular work, exclusive of special duty work for builders, etc. , performed in excess of 40 hours be paid to the Police Department at time and one- half. Trustee Armstrong seconded the motion and upon roll call vote the motion carried unanimously. g. The report from Mr. Dettmer will be held over at the request of Trustee Felten since the board was in receipt of the report only this evening. h. Trustee Armstrong stated that at the meeting of the Strath- more Homeowners Association held on Friday night, March 12, an elaborate report was given with respect to Glen Grove and Cumberland areas and he stated he personally found it most informative and would like to see the entire board agree to have the same presentation presented to the Board in order to enable the Board to discuss things with the group and assist in cementing community relations. President Thompson questioned whether this was the desire of the group. Mr. Shirley was recognized and stated that when the report was given, there was the opinion expressed from the floor that the report be given to the Village, however, very few votes were cast and most were abstentions, however, the committee stated they would present it to the Board. He stated the report consists of minutes from village meetings and plan commission meetings as well as school board meetings compiled 2207 3/15/71 to answer questions the people have been asking with reference to public use lands in the area. President Thompson suggested such a presentation should be made at a special meeting or information meeting rather çthan crowd the agenda. Discussion followed concerning setting a date and additionally, it was stated that Mr . Raysa should be present. Friday, March 10 at 7 :00 P.M. in the Municipal Building was set for the meeting. i. Mr. Raysa then gave a report on the status of the suit reference the Cambridge drainage matter. He stated a meeting is set with all of the engineers involved for Friday, March 19 at the Wheeling Village Hall. He stated on April 6, Judge Covelli will again hear the matter. Trustee Felten moved the Board enter into an executive session to discuss personnel. Trustee Thorud seconded the motion and it carried unanimously. The Board entered into executive session at approximately 11 :00 P.M. Minutes of an executive session are not for publication. 11 :50 P.M. The Board returned from Executive Session. There being no further business before the Board and no questions from the audience, Trustee Gleeson moved the meeting be ad- journed. Trustee Cimaglio seconded the motion and upon voice vote the motion carried unanimously. Respectfully submitted, Village Clerk Approved this S day of , 1971 t Villa President Ii