Loading...
1971-02-15 - Village Board Regular Meeting - Minutes 2170 2/15/71 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS, HELD ON MONDAY, FEBRUARY 15, 1971 IN THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . The President called the meeting to order at approximately 8 :10 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present : President Thompson; Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, and Cimaglio Also present were Mr. Richard Raysa, Village Attorney and Mr. Arnold Seaberg, Village Engineers . II ABSENT : None 1. Minutes of February 1, 1971. Trustee Fabish moved the minutes of February 1, 1971 be approved as submitted. Trustee Cimaglio seconded the motion and upon roll call the motion carried unanimously. 2. Police Report The Police Report for the month of January was noted by the Board. It consisted of hours worked, complaints handled and mileage logged. OLD BUSINESS 3. Resignation from Plan Commission/Merrill Hoyt President Thompson then read a letter of resignation from Merrill Hoyt of the Plan Commission. He stated he felt his position as attorney for citizens opposing a development in the Village is such that a conflict of interest issue has arisen. President Thompson stated he would accept the resignation with reluctance . Trustee Fabish moved the resignation be accepted. Trustee Gleeson seconded the motion. Trustee Felten stated he felt Mr. Hoyt has been an exceptional member of the Plan Commission and would hate to see his resignation accepted but rather a decision be made after the final report of the Commission reference the develop- ment. Trustee Gleeson stated the Board should honor Mr. Hoyt ' s request since he remained until such time as he thought there 2171 2/15/71 might be a conflict and if Mr . Hoyt now wishes his resignation accepted he must feel there may be a conflict of interest. Mr. Hoyt was recognized and stated he felt it was the best course at this time. The Clerk called the roll and the motion to accept the resignation carried unanimously. Trustee Cimaglio asked that the President send a letter of commendation to Mr. Hoyt thanking him for his services . 4. Approval of Updated Zoning Map President Thompson then stated that the Village Board must approve the updated zoning map. The Plan Commission has reviewed the map and suggested changes . Discussion followed concerning the map. President Thompson stated he questioned the area surrounding the golf course. He stated the Glen Grove Agreement has expired and there have been no legally enacted ordinance amendments for zoning, therefore, he asked what the zoning should be. Mr. Raysa stated it reverts to its highest and best use, R-1. President Thompson polled the Board as to changing the designation and it was unanimously agreed upon that the designation should be R-l. President Thompson polled the Board as to changing the designation and it was unanimously agreed upon that the designation should be R-l. The area around the Weidner Subdivision should be R-4. Additionally, the following changes were suggested: (a) The Golf Course should be labeled R-4, Special Use, (b) the Municipal Building and Well Sites should be labeled, Public Use, (c) The Sewerage Treatment Site should be labeled public land. Trustee Cimaglio moved the Board approve the Zoning Map with the changes as designated. Trustee Armstrong seconded the motion and upon roll call the motion carried unanimously. 8 :40 P.M. The President declared a recess . 8 :50 P.M. The meeting was reconvened. 5 . Information President Thompson stated that he has secured the use of the "Little Theatre" at Wheeling High School for a presentation by Professor Lewis reference PUD' s . He stated the Village of Wheeling has agreed to share in the expense and Professor Lewis will confirm a date within the week. 6 . Personnel Policy President Thompson then stated that sometime ago the Board authorized Mr . Jon Theus to compile a personnel policy for the 2172 2/15/71 Village. It has been completed and reviewed by the Trustees and will now be discussed and decided upon. He stated he would read various portions and ask for questions from the Trustees . Mr. Theus was present at the meeting to provide information as requested. President Thompson then read the Code of Ethics for Village employees and each section was dis- cussed individually. Trustee Armstrong questioned the value of administering aptitude tests . Mr. Theus stated he felt they were only as valuable as the opinion of the person eval- uating the test, however, he further stated that they could in certain areas be valuable . Trustee Gleeson asked that the section referring to holiday pay be clarified by indicating that the intent is to receive pay for the holiday and for the hours worked, as opposed to double pay. Trustee Thorud asked that the page reference insurance be elaborated upon to in- clude the present policy of the Village to pay 100% of the employee ' s insurance coverage and 50% of the dependants cover- age on accident and health. Discussion followed concerning the section regarding sick leave and the department heads ability to grant extended sick leave in certain situations . Trustee Armstrong felt this should be up to the discretion of the Village Manager as did Trustee Felten. Trustee Gleeson stated he felt the supervisor would be the best judge as to whether the employee ' s worth and ability was such that an extended leave should be granted in order to have his services available. He stated he felt the policy was written to provide the supervisor to work closely with his personnel and have a working atmosphere where things did not have to be constantly referred to the Village Manager. President Thompson stated a vote would be taken on that section. Trustee Gleeson stated that the section of Jury Duty should be changed to indicate salary will be paid for the term of the jury duty. The sections reference grievance procedure and disciplinary action were discussed. It was noted that the work- ing hours for employees would be from 8 :00 A.M. to 4:30 P.M. President Thompson then stated that Mr. Theus had interviewed the department heads and made surveys of surrounding communities prior to presenting the policy to the Board. He stated he wished to commend Mr . Theus on his policy and felt it makes the Village more than competitive in the labor field. He then asked that a vote be taken reference the section concerning additional sick leave. Trustee Thorud stated he felt the Village Manager would be more fair in his judgment on such a matter . Trustee Gleeson stated such a decision is presuming that the supervisors do not know what they are doing. He stated the supervisor is working 2173 2/15/71 with the men and the application of the policy should be equal treatment according to ability and willingness to work. Upon a poll of the Board, Trustees Felten, Thorud, Armstrong and Cimaglio felt the decision should rest with the Village Manager. Trustees Gleeson and Fabish felt it should rest with the sup- ervisor. There being no further discussion on the matter, Trustee Cimaglio moved the Personnel Policy be adopted by the Village Board with the amendments as noted. Trustee Gleeson seconded the motion. Several members of the audience were rec- ognized and Mr. Osman questioned why there was no residence re- quirement. President Thompson stated he felt it would be illegal and restrictive to demand residency. In reply to a question by Mr. Heinrich it was stated that sick leave does not carry over. Mr. Sundt questioned on the job injury and it was stated that we provide workmen 's compensation according to the State laws . There being no further questions or discussion, the Clerk called the roll on the motion to adopt the Policy and the vote was as follows : AYES : Trustees Felten, Gleeson, Thorud, Armstrong, Fabish, Cimaglio NAYS : None NEW BUSINESS 7 . Request from the Fire Department Auxiliary President Thompson read a request from the Fire Department Auxiliary for permission to sell tickets for their annual Pancake Breakfast from door-to-door. Trustee Armstrong moved permission be granted and the fee be waived. Trustee Felten seconded the motion and upon roll call it carried unanimously. The Clerk was instructed to so inform the organization. 8. Proclamation/Community Concert Series President Thompson stated he had been requested to proclaim Community Concert Week within the Village of Buffalo Grove. He then read the Proclamation, and stated a copy would be sent to the organization. 9 :55 P.M. The President declared a recess 10 :05 P.M. The meeting was reconvened 9. Community Art Leaque/Memo from Clerk Discussion followed reference a memo from the Village Clerk stating the Community Art League requested permission to 2174 2/15/71 display paintings throughout the Village Hall. Each painting would be labeled as to cost. The Board members felt that this would not be a desirable situation since it could set a precedent for other things . Additionally, they did not feel, items for sale should be displayed in the Village Hall . Trustee Cimaglio moved the request be denied. Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously. 10. Letter from the Heart Association President Thompson stated the letter is for information and action would be deferred until further information is received. Trustee Thorud requested that this be turned over to the Board of Health. 11. Request from Mr. Davis/Purchase of Pumps Discussion followed reference Mr. Davis ' request to purchase a 4" Homelite Pump and 3 " Homelite Pump from the Buffalo Utility Company for a total cost of $700.00. Trustee Felten moved that the request be granted and Mr. Davis be allowed to purchase the pumps for a cost not to exceed $700.00. Trustee Thorud seconded the motion and upon roll call vote it carried unanimously. 12 . Request from Mr. Davis/Communications Equipment Discussion was had reference a request from Mr. Davis to pur- chase communications equipment which would use the old base station which the Police Department no longer requires . Mr . Davis stated the present radios are not useful since the traffic is so great it is difficult to reach a public works truck. They would be on a special frequency which is used by Public Works Department. The total cost of the proposition was $8, 263 .00. Trustee Felten stated he felt this should be referred to the Civil Defense Commission since it would be making a 3rd system of communication within the Village . It was stated that Police and Fire must be separate systems of Communication. Further discussion followed on the merits of the Police Depart- ment being able to contact Public Works trucks in snow or ice conditions . Thereupon, Trustee Gleeson moved that the request be reviewed by the Police Chief and the Civil Defense Commission prior to the Clerk placing the notice for bid. Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously. 2175 2/15/71 13 . Executive Session President Thompson then stated he wished an Executive Session for the purpose of discussing past personnel. Trustee Cimaglio moved the Board enter into Executive Session. Trustee Gleeson seconded the motion and it carried unanimously. President Thompson stated no public decision will be made after the Executive Session. 10 :30 P.M. The Board moved into Executive Session. Minutes of an Executive Session are not for publication and therefore not included in these minutes . 11 :00 P.M. The Board returned to the meeting room to conclude the regularly scheduled meeting. There being no further business and no questions from the audience, Trustee Cimaglio moved the meeting be adjourned. Trustee Fabish seconded the motion and it carried unanimously. Time : Approximately 11 :02 P.M. Respectfully submitted, 44 // Village Cle k el- Approved this day of , 1971 Villag President