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1971-02-08 - Village Board Regular Meeting - Minutes 2164 2/8/71 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE, ILLINOIS , HELD ON MONDAY, FEBRUARY 8, 1971 AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . President Thompson called the meeting to order at approximately 8 :05 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present : President Thompson : Trustees Felten, Thorud, Armstrong, Fabish, Gleeson, Cimaglio Also present were Mr. Richard Raysa, Village Attorney and Mr. A. Seaberg of Hattis Engineering, Village Engineers . 1. Warrant #84 Trustee Gleeson read Waterworks Warrant #84 in the amount of $28, 796.57. Trustee Gleeson moved Warrant #84 be approved for payment. Trustee Fabish seconded the motion and upon roll call the motion carried unanimously. 2. Warrant #208 Trustee Gleeson read General Fund Warrant #208 in the amount of $17, 233.95. Trustee Gleeson moved Warrant #208 be approved for payment. Trustee Cimaglio seconded the motion and upon roll call the motion carried unanimously. 3 . Plan Commission Report (Doc. #71-05) The Plan Commission Report was accepted by the President and Board and will be handled under Old Business . 4. Board of Health Report The Board of Health report was accepted and will be handled under ( New Business . 5. Traffic & Safety Report (Doc . #71-06) The Traffic & Safety Committee reported preliminary work has begun on the Traffic Survey. They further recommended a study be made of the plan reference the proposed apartments around the Ranch Mart Shopping Center. This will be discussed under New Business . 2165 2/8/71 OLD BUSINESS 6 . Civil Defense Commission The President and Board were in receipt of a memo from Mrs . Joan Kuffel reference Civil Defense supplies . President Thompson stated copies will be given to the members of the Civil Defense Commission for their information. Further, President Thompson stated that he would ask approval of the Board to appoint to the Commission for purposes of liaison the Village Health Officer, Don Schindler. Trustee Cimaglio moved the appointment be con- firmed. Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously. Thereupon, President Thompson administered the oath of office to Mr. Schindler, Mr. Brooks, Mr. Duvall, and Mr. Farrow. Mr. Schwartz was unable to be present and will be sworn in by the Clerk at a later date. The Commission is to decide among themselves who will serve as Director and what length of term each will assume. 7. Plan Commission Report (Doc. #71-05) President Thompson then read the recommendation of the Plan Commission concerning the Villa Verde property on Dundee Road. He stated Mr. Wolfe was present and would answer any questions the Board might have. It was the Plan Commission 's recommend- ation to approve the plan and requested rezoning with the stip- ulation that the five story building be limited to three story to conform to ordinances . Trustee Fabish questioned whether the development had received the approval of the state reference ingress and egress on Dundee Road. Mr. Wolfe stated that they have received approval since they have been negotiating with the state reference frontage requirements for the road improvements . President Thompson then stated that the covenants agreed to under the pre-annexation agreement when the property was annexed as the Greta Lederer property are still in force and effect. The one covenant earmarked a contribution of $75.00 per unit for 684 units for the purchase of additional fire equipment. He stated since there is now a reduction of units, an agreement will have to be reached concerning the payment of $51, 300.00. Discussion followed concerning the method of payment. Mr. Wolfe stated they would agree to any reasonable method of payment. President Thompson then stated the record should show that upon the issuance of the first building permit, the sum of $26, 100.00 2166 2/8/71 will be paid, the balance of the difference to be paid in equal payments of $4, 200.00 each upon the issuance of the occupancy permits for the completed buildings . Mr. Wolfe stated they expect to have the buildings completed 12 months from the time of be- ginning construction. Discussion followed concerning the five story office building and the developers indicated that they would comply with the ordinance at this time and perhaps ask for a variation at a later date should the ordinance be amended to allow five story buildings . They did not wish to delay at this time since they have made certain commitments . Thereupon, Trustee Cimaglio moved the Attorney be directed to draft an ordinance approving the change in the plan and the rezoning of 16 . 32 acres of the property from R-9 to B-3 . Trustee Felten seconded the motion and upon roll call vote the motion carried unanimously. 8 :40 P .M. The President declared a recess 9 :00 P.M. The meeting was reconvened 8 . Stat-Tab Contract President Thompson stated that there have been many pros and cons reference financial reports and control data concerning in- come and expenditure in the Village. He stated that the Board has reviewed a proposal from Stat-Tab outlining their ability to provide services which would give detail accounting of Village funds . He further stated that there is on file a letter from the Stat-Tab Corporation reference Mr. Gleeson ' s employment by the firm stating he will receive no financial remuneration or pro- motion due to their entering into a contract with the Village. Trustee Cimaglio moved the Village President be authorized to enter into a contract with Stat-Tab for a one year period. Trustee Armstrong seconded the motion. The Clerk called the roll and the vote was as follows : AYES : Trustees Felten, Thorud, Armstrong, Fabish, Cimaglio NAYS : None Abstain : Trustee Gleeson \` 9. Zoning Law Study President Thompson stated the Board is in receipt of corres- pondence from the Illinois Municipal League reference their stand on the proposed state zoning. Receipt of a notice of public hearing was also acknowledged. In addition, a booklet has been received in reply to a letter sent by the Clerk to Mr. 2167 2/8/71 Schlickman which is too large to copy. The Trustees will have to read it individually and digest it. Trustee Armstrong was given the book. It was the general opinion of the Board that further discussion would be had at the time the recommendation of the Legislative Committee is received. 10. Municipal Fire Department Committee Trustee Fabish stated that the Committee had their first meeting and are making the recommendation that Mr. Davis be removed from the Committee since he is a paid employee of the Village. Presi- dent Thompson stated he would withdraw his appointment of Mr . Davis . 11. Sewerage Treatment Plant Facilities Trustee Gleeson stated that the facilities should be completed around the Sewerage Treatment Plant in order to conform to state requirements concerning testing. He stated a general estimate from the engineer for the water lines, laboratory building and equipment is approximately $11, 000.00. Trustee Thorud moved that Mr. Davis and Mr. Seaberg draw up the necessary specifications and present them to the Clerk and the Clerk be authorized to ad- vertise for bid. Trustee Gleeson seconded the motion and upon roll call it carried unanimously. NEW BUSINESS 12 . Board of Health Report President Thompson read the Board of Health Report which rec- ommended changes to the Food and Food Establishment Ordinance. Trustee Thorud stated the corrections were merely oversights which were not included when the rough draft was finalized. Presi- dent Thompson again read the corrections and additions . Trustee Felten moved the proposed changes to the ordinance be approved and the Attorney be directed to draft an amending ordinance. Trustee Cimaglio seconded the motion and upon roll call vote the motion carried unanimously. 13 . Traffic & Safety Report (Doc. #71-06) Trustee Fabish moved the board authorize Paul Box & Associates to study the plan of the Ranch Mart Apartments to determine 2168 2/8/71 what the impact of traffic in the area would be. Mr. Berth, Chairman of the Plan Commission was recognized and respectfully suggested that perhaps such a survey would be premature since the plan was not yet approved. He stated he felt the Plan Commission would be making certain recommendations for change and thought the study should be held until that time. Trustee Fabish withdrew his motion. 14. Salt Spreader Correspondence from Mr. Davis requesting approval to purchase a salt spreader was then discussed. It was stated that presently it takes 8 hours to salt the Village provided the equipment does not malfunction. Mr. Davis stated the strain on the one truck is too great. President Thompson stated he told Mr. Davis to secure figures on what an interim piece of equipment would cost. Schuster gave a price of $1, 375.00 for a spreader which could be mounted on the 3/4 ton truck. Trustee Cimaglio moved the Board waive the requirement for bids for the salt spreader. Trustee Fabish seconded the motion. Trustee Gleeson stated he would question whether this amount of money should be spent on a piece of equipment which is merely a stop gap. He stated it is already February and we may not need the equipment again this year . He stated he felt it would be better to draw up specifications for a complete vehicle for salt spreading and advertise early in the Fall. Trustee Armstrong stated he felt the Village should take the gamble that the equipment will not be needed. Mr. Davis stated that we have spread 450 tons of salt this year. Further discussion followed and Trustee Cimaglio stated if such equip- ment would help keep streets clear and prevent an accident it would be more than worthwhile. Trustee Fabish felt that even if we purchase a salt spreading vehicle, this piece of equipment could be a spare should the need arise. Trustee Armstrong felt the money should be held toward the purchase of a larger piece of equipment. Trustee Fabish stated we do not have facilities to store such equipment. Trustee Thorud felt it was economics versus service to the community. The Clerk called the roll on l ) the motion to waive advertising for bids and the vote was as v follows : AYES : Trustees Felten, Thorud, Fabish, Cimaglio NAYS : Trustees Gleeson, Armstrong Trustee Cimaglio moved the President be authorized to enter into a contract with Schuster Company to purchase a salt spreader, 2169 2/8/71 Model SSM for a cost not to exceed $1, 375.00. Trustee Fabish seconded the motion. The Clerk called the roll and the vote was as follows : AYES : Trustees Felten, Thorud, Fabish, Cimaglio NAYS : Trustees Gleeson, Armstrong 15 . Miscellaneous Trustee Felten questioned the Clerk as to when she would be allowed to take voter registration. Mrs . Kaszubowski stated registration can be taken by Village Clerks on March 1, 2, and 3 and she would open for additional hours on March 2 from 7 :00 P.M. to 9 :00 P.M. for the convenience of the residents who cannot register during the day. President Thompson called for questions from the audience. There being no questions from the audience and no further business be- fore the Board, Trustee Cimaglio moved the meeting be adjourned. Trustee Gleeson seconded the motion and it carried unanimously. Time : Approximately 9 :35 P.M. Respectfully submitted, d Village C1 Js Approved this Ofo� " day of , 1971 �,�A ) Village President—P,co T.e.,,.v i . 1 1 a 1 1 �� k 9 I. I.