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1972-01-03 - Village Board Regular Meeting - Minutes 2429 1/3/72 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES , ILLINOIS , HELD MONDAY, JANUARY 3 , 1972 , AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE , ILLINOIS . The President called the meeting to order at approximately 8 :10 P .M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and the following were found present : President Armstrong; Trustees Fabish, Shirley, Osmon, Rathjen , Vogt, Mahoney Also present were Mr. Daniel Larson, Village Manager, Mr. Arnold Seaberg, Village Engineer, and Mr. Richard Raysa, Village Attorney. 1. Minutes of December 20 , 1971 Trustee Osmon moved the minutes of December 20 , 1971, be approved as submitted. Trustee Shirley seconded the motion, and a roll call vote found the following: AYES : Trustees Fabish, Shirley, Osmon, Rathjen, Vogt, Mahoney NAYES : None The motion carried. 2. Warrant #231 Trustee Shirley read Warrant #231, in the amount of $57 ,535.52 , and moved the Board approve Warrant #231 as read. Trustee Osmon seconded the motion. Trustee Fabish questioned the expenditure under Civil Defense for radio repair, and stated that the Fire Department should pay this expense. Mr. Larson stated that the radio maintenance agreement was made several years ago. President Armstrong stated that this matter should be discussed at the workshop session at which other Fire Department matters will be discussed. A roll call vote found the following: AYES : Trustees Fabish, Shirley, Osmon , Rathjen , Vogt, Mahoney NAYES : None The motion carried. 3 . Committee of the Whole Arlington Heights Road Present at the meeting was a large group of citizens from the Con- cerned Citizens of Buffalo Grove, whose spokesmen were Hank Becker, Dick Branwein, Ron Eiger, Ed Gehring, Jan Klodner, Ray ITahoney, Al Plush, Clint Robison, and Don Sheppard. Hr. Branwein presented to the Board petitions , bearing 1500 signa- tures , which read, "We the undersigned residents of Buffalo Grove 2430 1/3/72 herewith petition that immediate action be taken to put the Arlington Heights Road in safe condition for motorists or be closed" . Mr. Mahoney asked the intentions of the Board on repairing or closing the road. President Armstrong stated that the Village is hopeful that an agreement, similar to the Lake County agreement , will be arranged with Cook County for the repair of the southern portion of the road, and that Mr. Quinlan of the Cook County High- way Department will respond within two weeks as to whether this is possible. The President further stated that the asphalt plants are closed until April 1, but that the Village could prepare the base in March to be ready for the asphalt when the plants reopen. The President then stated that his personal feeling is that the road should not be closed immediately, that an Ordinance would have to be passed which would take approximately 30 days , and that he prefers to make the decision on closing the road at the time the decision of cooperation is received from Cook County. A lengthy discussion followed concerning raising the cost of vehicle stickers , past steps taken toward the repair, various methods of repair and their cost, and participation of other owners of the road. Mr. Mahoney requested President Armstrong to poll the Board as to their opinion on closing the road immediately for safety purposes . The President stated that when one exercised good judgement in speed on the road, that the road today is passable , and that if he felt there was serious danger, he would not travel the road if it were barricaded or not. He further stated that the road is posted at 25 m.p.h. , with the school area posted at 20 m.p.h. , and that more posting could be done to alert the citizens . Trustee Rathjen stated that if Arlington Heights Road were closed, the traffic would be such on Golfview Terrace and Buffalo Grove Road, both of which intersect with Dundee , that the instance of accidents would increase , and that, in terms of accidents , the closing of the road is not justified. Trustee Mahoney stated that because thousands of people choose to use the road every day , knowing its condition , he was against taking that right away unless it were critical , and that the fact that the road is used, with few accidents , indicates that it is not a safety hazard in the imminent sense. He further stated that deterioration caused by traffic is not significant in terms of dollars it will cost to repair the road, and that the cause of deterioration will be the thawing and freezing, and not the constant traffic. He then stated that he saw no significant advantages to closing the road at this time , but if weather causes it to deteriorate significantly, he would consider it. Trustee Shirley stated that the road can not be fixed tomorrow; that the Village is years away from having a single year's income, even under MFT, which would pave the road full length the way the State would like; however, the Village is in a position to consider some other financial alternatives if other assistance is available. He 2431 1/3/72 further stated that all caution should be exercised in using the road. He then stated that he thinks the Village can and will repair the road in the spring, but that the road should not be closed. Trustee Osmon stated the road should not be closed at this time for the same reason given by the other Trustees . He assured the citizens that the Board is deeply concerned and is active in trying to solve the problem. He then stated that he is not in favor of closing the road, but that it should be resolved immed- iately. Trustee Vogt stated that the Board's initial reaction was to close the road to illustrate the problem, but the problem is much more difficult, involving the various responsibilities and the lack of funds. He further stated that the Lake County progress indicated that something could be done by following an orderly approach. He then stated that he felt the road's closing would not serve any dramatic purpose now, that he supports the efforts which are taking place , and would further appreciate any ideas offered from citizen on walls of attacking the problem. Trustee Fabish stated that he is not in favor of closing the road because it is too essential to the traffic on the west end of the Village, especially for the Police and Fire Departments , but is in favor of repairing it. A lengthy discussion followed concerning truck traffic on the road, the closing of the road being used as a leverage on other entities for help in the repair, and different ways of financing the repair. President Armstrong stated that this matter will be on the agenda for the January 17 Board meeting. 9 : 45 P.M. - The President declared a recess . 10 :05 P .r. - The meeting resumed. White Pine Ditch President Armstrong read the agreement with McElroy Construction regarding the cleaning of White Pine Ditch at the rate of $34 per hour plus $100 to cover the cost of transporting the machinery. Trustee Osmon moved the Board authorize to enter into the agreement with McElroy Construction. Trustee Fabish seconded the motion. Trustee Rathjen asked if there is a limit to the amount to be spent. Mr. Seaberg stated that the cost is estimated at $2800 , that $3000 is budgeted, and that since this is an hourly rate , the work may be stopped at any time. A roll call vote found the following : AYES : Trustees Fabish, Shirley, Osmon, Rathjen, Vogt , and Mahoney NAYES : None The motion carried. 2432 1/3/72 Sewage Treatment Plant President Armstrong reviewed with the Board a letter, dated December 20 , 1971 , from the Lake County Public Works, which suggested the Village contract with them to operate our sewage treatment plant. Mr. Larson stated that the Environmental Pro- tection Agency is in accordance with the request by Lake County Public Works , and that they will release the Village from the requirements relative to the insufficient tests and the plant being operated under an operator holding a class 2 certificate of competency. Trustee Mahoney moved the Board direct the Village Manager and Village Attorney to enter into an agreement with the Lake County Public Works Department according to the letter of December 20 , and direct Mr. Raysa to review the agreement as tendered, and direct the Village Manager to confer with the Vil- lage Engineer in the course of preparation and discussion of the agreement. Trustee Osmon seconded the motion. A roll call vote found the following: AYES : Trustees Fabish, Shirley , Osmon, Rathjen, Vogt, Mahoney NAYES : None The motion carried. Resolution 00-72--1 President Armstrong read Resolution #0-72-1 , a resolution author- izing the execution of a lease with the Park District for the use of the White Pine Ditch. President Armstrong read the lease re- ferred to in the resolution. Mr. Raysa recommended the public liability insurance be increase to one million dollars . Mr. Sea- berg noted that Lot C is the entire White Pine area. Trustee Rathjen moved Resolution #0-72-1 be approved with the following changes : the public liability is increased to one million dollars , an additional entry will be made stipulating that the Village will maintain the ditch and will have unlimited access to the area. Trustee Shirley seconded the motion, and a roll call vote found the following: AYES : Trustees Fabish, Shirley, Osmon, Rathjen, Vogt , Mahoney NAYES : None The motion carried. Mrs. Mary Kowieski stated that the contractor who is cleaning the ditch is using the railroad ties , which were provided for the installation of the skating rink, for movement of the heavy machin- ery. President Armstrong stated that this will be investigated. Ordinance #0-72-1 President Armstrong read Ordinance #0-72-1, an Ordinance conveying certain property located in Mill Creek to Consolidated School District #21 for school and/or park purposes . Trustee Osmon moved the Board adopt Ordinance #0-72-1 as read. Trustee Mahoney seconded the motion and asked if it is feasible to change the wording of the 2433 1/3/72 reverter clause to the effect that if within three years, the Village does not receive a certification from both the Park and School Districts that they are both satisfied that they have reached an accommodation, or it would revert to the Village. Mr. Raysa said that this could be done, and that he would modify the Ordinance and deed. Trustee Osmon withdrew his motion. President Armstrong stated that this matter would be on the agenda of the next regular Board meeting. National Blood Donor Month President Armstrong read a letter from Mr. McCon of Northwest Hospital stating that January is designated National Blood Donor month. He then, on behalf of the Board, lent support to the pro- gram and encouraged all citizens to participate in the blood donor program. Home Rule Trustee Mahoney requested a discussion on Home Rule to be on the agenda of the January 10, 1972 workshop session. Metropolitan Sanitary District Mr. Raysa stated that Mr. Benjamin suggested an investigation on the possibility of MSD' s providing service into the Lake County portion of the Village. A lengthy discussion followed concerning the cost of the connection and the amount of area MSD would service, with President Armstrong requesting Mr. Seaberg and Mr. Larson to investigate these matters . Public Relations Committee Trustee Vogt requested time on the February 7 agenda for a twenty or thirty minute presentation by the Public Relations Committee on the image and recommended improvements of Buffalo Grove . He further requested that the following items be discussed at future workshop sessions : the possibility of Cambridge students attend- ing Buffalo Grove High School, an overpass across Dundee Road, the Naperville Ordinance, organizational objectives, plans for the President 's Roundtable, and a progress report from Associated Planners . Recycling Trustee Rathjen stated that on Saturday, January 8, at 10 :00 A.M. , the bin will be in place on the west side of the Municipal Build- ing, and the paper recycling project will begin. He further stated that this will be paper only, and that he is hopeful the bin for glass will be available in two weeks. 2434 1/3/72 i Vehicle Stickers Paul Kochendorfer asked if the Village extended the due date for vehicle stickers . President Armstrong stated that it has been extended to February 15. There being no further business to discuss, Trustee Shirley moved the meeting adjourn. Trustee Osmon seconded the motion, and upon a voice vote, the motion passed unanimously. Time : 10 :55 P.M. Respectfully submitted, Village Clerk ( Approved is Am day of 1972 . a , 44111 gif lag VA - -.4:77.11' i ..e President