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1971-08-23 - Village Board Regular Meeting - Minutes 2338 8/23/71 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE OF COOK AND LAKE , ILLINOIS , HELD MONDAY, AUGUST 23 , 1971, AT THE MUNICIPAL BUILD- ING, 50 RAUPP BLVD. , BUFFALO GROVE , ILLINOIS . President Armstrong called the meeting to order at approximately 8 :03 P.M. All present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll, and the following were found present: President Armstrong; Trustees Fabish, Shirley, Osmon, Vogt, and Mahoney. Trustee Rathjen arrived at 8 :18 P .M. Also present were Mr. Frank Krebs of Hattis Associates , Village Engineers , and Mr. Daniel Larson, Village Manager. Mr. Richard Raysa, Village Attorney, arrived at 9 :20 P.M. 1. Minutes of August 16 , 1971 Trustee Osmon moved the minutes of August 16 , 1971, be approved as submitted. Trustee Shirley seconded the motion. Trustee Vogt stated that on page 2335 , the vote on the residential sidewalk repair should show Trustee Vogt voting aye and Trustee Mahoney voting nay. Upon a roll call vote , the motion passed unanimously with changes noted. 2 . Warrant #223 Trustee Shirley read Warrant #223 and moved Warrant #223 be approved as read. Trustee Mahoney seconded the motion, and upon a roll call vote , the motion passed unanimously. 3. President' s Report President Armstrong stated that the petitions given to the Strath- more Homeowners Association to be circulated requesting Cook County to participate in the rebuilding of Arlington Heights Road. Since Cook County has not acknowledged the letter requesting same, these petitions will be forwarded to Commissioner Dunn and Commissioner Fulle. 4. Standing Committee Reports Public Relations Report (Document #71-37) The minutes of the August 17, Public Relations Committee were read by Trustee Vogt and so noted by the Board. President Armstrong stated that he was in receipt of many complimentary letters con- cerning the newsletter this week. 2339 8/23/71 Buffalo Grove Days Trustee Shirley encouraged all citizens to participate in Buffalo Grove Days activities . He further stated that rain insurance has been obtained. Public Improvements - Roads , Streets , and Traffic Trustee Fabish inquired of Mr. Larson the status of obtaining temporary traffic signals for Buffalo Grove Road at Dundee Road and for Arlington Heights Road at Dundee Road. Mr. Larson stated that he had received verbal permission from the State , that he is making a study of prices , but that he will make no recommendations until the cost of storm drainage of the White Pine Strip is deter- mined. Trustee Rathjen arrived at this time. Plan Commission Report (Document #71-38) The minutes of the August 18 , 1971, Plan Commission meeting were summarized by Merrill Hoyt, Chairman of the Plan Commission, and so noted by the Board. Upon the recommendation of the Plan Com- mission, President Armstrong reappointed Mr. Stanley Haarr to the Plan Commission for a term of one year and asked concurrance of the Board. Trustee Fabish moved the Board concur with the Presi- dent' s appointment of Mr. Haarr. Trustee Shirley seconded the motion, and upon a voice vote , the motion passed unanimously. Trus- tee Fabish stated that he felt the Commission's recommendation to appoint a member of the School or Park District to the Plan Com- mission could create a conflict of interest and would like the opinion of Mr. Raysa. President Armstrong stated that this is common practice in other Villages . Mr. Larson stated that any action taken by the Plan Commission affects the Park and School Districts ; therefore, a member could voice that opinion. Trustee Fabish felt that a Tiaisonfulfilled this purpose. Mr. Hoyt stated that he would await the opinion of Mr. Raysa. 5. Committee of the Whole Bake Sale Request Trustee Shirley moved the Board grant permission to Mrs . Lou Ellen Rothbauer and her friends to conduct a Bake Sale on October 2 , at the Ranch Mart Shopping Center. Trustee Fabish seconded the motion. Trustee Shirley amended the motion to include the waiver of fees involved. Trustee Fabish seconded the motion, and upon a voice vote the motion passed unanimously. Resolution #0-71-32 President Armstrong read Resolution #0-71-32 , a supplemental reso- lution for the improvement of Checker Road by the Village under the Illinois Highway Code. Trustee Osmon moved Resolution #0-71-32 2 340 8/23/71 be approved as read. Trustee Fabish seconded the motion. Mr. Larson asked that the contracts with Skokie Valley Asphalt be forwarded to Mr. Raysa for review. Upon a roll call vote, the motion passed unanimously. Cross Connection #2 and #3 Trustee Shirley moved the Board approve execution of the contract with Rossetti Contracting Company for the Water Main Crossings #2 and #3. Trustee Osmon seconded the motion, and upon a roll call vote , the motion passed unanimously. Police Pension Fund/Appointment of Albert Frankel President Armstrong appointed Mr. Albert Frankel to the Board of Trustees of the Police Pension Fund for a one year term and asked concurrance of the Board. Trustee Mahoney moved the Board concur with the President's appointment of Mr. Frankel. Trustee Vogt seconded the motion, and upon a voice vote , the motion passed unanimously. Public Works Equipment/Award Contract Mr. Larson reported that bids on the one ton dump truck and jeep had been opened at 3 :00 P.M. on August 19 , 1971, and that it is his rec- ommendation that A. J. Firnbach be awarded the contract on the one ton truck for a price of $4 ,464 .00 and that Barrington Motors be awarded the contract on the jeep for a price of $3 ,900 .00 . Upon a question from Trustee Osmon, Mr. Larson stated that because of a procedural change, bids will be opened in the presence of the Village Clerk, tabulated and studied, with a recommendation at the following Board meeting. Trustee Shirley moved the Board authorize the purchase of the one ton truck at the sum of $4 ,464 from A. J. Firnbach and Sons and the purchase of the jeep at the sum of $3 ,900 from Barrington Motor Sales and Service. Trustee Fabish seconded the motion, and upon a roll call vote , the motion passed unanimously. Public Works Equipment/Authorize Bids Mr. Larson presented the need of a 21/2 ton dump truck, a jeep, and a power rodder in the Public Works Department. Trustee Mahoney re- quested that Mr. Larson investigate the possibility of purchasing the truck from the State and moved the Board authorize the adver- tising of bids on the jeep. Trustee Osmon seconded the motion, and upon a voice vote , the motion passed unanimously. Trustee Mahoney moved the Board authorize the purchase of a rebuilt power rodder for the price of $3,750 and waive going out for bids . Trustee Osmon seconded the motion, and upon a roll call vote , the motion passed unanimously. Mechanical Inspector Mr. Larson reviewed with the Board the recent request for a third 2341 8/23/71 inspector in the Inspectional Services Department and recommended the hiring of same. He further recommended that the 1964 Building Codes be updated to the BOCA Basic Building Code 1970 and SBOC Suburban Building Officials Conference Building Code January 1970 Edition. Trustee Osmon moved the Board table the consideration of an additional inspector for the Inspectional Services Department. Trustee Fabish seconded the motion, and upon a roll call vote, the motion passed unanimously. President Armstrong stated that this will be on the agenda of the next regular Board meeting and requested that Mr. Larson, Mr. Dettmer, and Trustee Osmon meet to discuss this matter. Ordinance #0-71-19 President Armstrong read Ordinance #0-71-19 , an Ordinance amending the Building Code of the Village of Buffalo Grove. Trustee Osmon moved Ordinance #0-71-19 be adopted as read. Trustee Fabish seconded the motion, and upon a roll call vote , the motion passed unanimously. Ordinance #0-71-20 President Armstrong read proposed Ordinance #0-71-20 , an Ordinance amending the Subdivision Ordinance of 1960 as amended. Trustee Osmon moved Ordinance #0-71-20 be adopted as read. Trustee Fabish seconded the motion. Mr. Larson recommended an amendment to the Ordinance concerning the public improvements portion. Trustee Osmon moved the Board table the consideration of proposed Ordinance #0-71-20 on the advice of Mr. Larson and refer it back to Mr. Raysa for re- vision. Trustee Fabish seconded the motion, and upon a voice vote, the motion passed unanimously. Meeting Date President Armstrong stated that because next week is the fifth Mon- day of the month, there will be no Board meeting, and because the following Monday is a holiday, the regular Board meeting will be held on Tuesday , September 7 , at 8 :00 Bicycle Ordinance Trustee Rathjen asked the reason for the Bicycle Ordinance 's not being on the agenda for this evening. Trustee Fabish explained that it could not be on the agenda because it had not been removed from table. He further stated that he will let it die on table and re- submit it for a future agenda. Sewage Treatment Plant Trustee Shirley asked Mr. Davis the reasons for the sludge ;odor- at the sewage treatment plant. Mr. Davis stated that the sludge must dry before it can be removed. Mr. Krebs stated that Mr. Dee of Levitt, a sewage treatment expert, had examined the plant, found 2342 8/23/71 several needed improvements , which will cost approximately $50 ,000 , and will be submitting a recommendation to the Board. Publication of Agenda Trustee Shirley asked Mr. Gaare of Paddock Publications the reason for the Board agenda not appearing in this week 's Herald. Mr. Gaare stated that the agenda was not ready to be submitted to him by noon on Friday. Trustee Shirley recommended that the agenda be available to the press by noon on Friday. Mr. Raysa arrived at this time. Sign Ordinance Trustee Vogt requested that the Legislative Committee review the Sign Ordinance. Trustee Mahoney suggested that Trustee Vogt study the Sign Ordinance and advise the Committee of the specific changes he would recommend. Ditch/Buffalo Grove Road Trustee Fabish asked the status of the drainage ditch along Buffalo Grove Road. Mr. Larson stated that Gregg Builders have been given the plans to be submitted to a sub-contractor and that preliminary plans will be submitted to Mr. Seaberg of Hattis Associates . Mill Creek/Public Use Land Trustee Fabish stated that according to the agreement with Miller Builders , the school-park site in Mill Creek should have been ded- icated to the Village before building permits were issued for the construction of the apartments . Mr. Larson stated that he would investigate the matter. White Pine Strip Deed Trustee Rathjen asked if the deed to the White Pine Strip area had been acquired. President Armstrong stated that the deed is in the office of Mr. Raysa. He further stated that the deed to the Kilmer site is in his possession. 9 : 30 P.M. The President declared a recess . 9 :45 P.M. The meeting resumed. Gambling Ordinance Trustee Mahoney moved the Board direct Mr. Raysa to prepare an amendment to the Gambling Ordinance which would exclude from it, bingo, which is legal under State Statutes . Trustee Osmon seconded the motion, and upon a voice vote, the motion passed unanimously. 2343 8/23/71 Swimming Pool Ordinance Trustee Shirley moved consideration of the proposed Swimming Pool Ordinance be removed from table. Trustee Vogt seconded the motion. Trustee Osmon moved the Board maintain the current Village Ordinance with respect to swimming pools , i.e. , the BOCA Code , Section 429 .0 . Trustee Vogt seconded the motion. A lengthy discussion followed comparing the proposed Swimming Pool Ordinance to the BOCA Code. Upon a roll call vote, the following was found: AYES : Trustees Fabish, Osmon, Vogt NAYS : Trustees Shirley, Rathjen, Mahoney This being a tie vote, the President voted aye. The motion carried. The President asked Mr. Shindler, in conjunction with the Public Relations Committee, to prepare a news release to explain the main points of the BOCA Code , and further asked the Board of Health to prepare a swimming pool bulletin to be available for distribution in the Village next March. The President thanked Mr. Paul Kochendorfer for his efforts in pre- paring the proposed Swimming Pool Ordinance. Trustee Mahoney stated that there should be some modifications to the BOCA Code. Trustee Osmon stated that his committee, Public Improvements - Building, will solicit recommendations of modifi- cations to the BOCA Code. Civil Defense Commission Upon the recommendation of the Civil Defense Commission, President Armstrong appointed Ted Wijas to the Civil Defense Commission for a term of one year, commencing May 21, 1971, and asked concurrance of the Board. Trustee Fabish moved the Board concur with the President's appointment of Mr. Wijas . Trustee Shirley seconded the motion, and upon a voice vote , the motion passed unanimously. The President stated that Mr. Wijas and Mrs . Berth will be sworn in at the Sep- tember 7 , Board meeting. Questions from the Audience Mr. Paul Kochendorfer noted that there are pools of water on Village owned land which are not fenced, as required in the BOCA Code. Mr. Jack Allsmiller thanked the Board for their co-operation in solving the problems created by the construction of the Ranch Mart Apartments . Trustee Fabish asked Mr. Raysa his opinion of the appointment of a Park or School District member to the Plan Commission. Mr. Raysa stated that this would not be illegal , but could possibly cause a conflict of interest. 2344 8/23/71 Trustee Osmon moved the Board move into executive session to dis- cuss personnel. Trustee Fabish seconded the motion , and upon a voice vote, the motion passed unanimously. Time : 10 : 30 P.M. After returning to the meeting room, there being no further business , Trustee Osmon moved the meeting adjourn. Trustee Shirley seconded the motion, and upon a voice vote, the motion passed unanimously. Time : 11:45 P.M. Respectfully submitted, i� %yam tillage Clerk Approve:. s o _/ • , 1971. .0 it;l ►.i lage President