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1972-11-06 - Village Board Regular Meeting - Minutes l 2602 11/6/72 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES , ILLINOIS, HELD MONDAY, NOVEMBER 6 , 1972 , AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . The President called the meeting to order at approximately 8 : 05 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following present: President Armstrong; Trustees Shirley, Osmon, Rathjen, Mahoney Driscoll Trustee Fabish arrived at 8 : 15 P.M. Also present was Mr. Daniel Larson, Village Manager. Mr. Raysa, Village Attorney, arrived at 8 :15 P.M. , and Mr. Arnold Seaberg, Village Engineer, arrived at 8 : 45 P.M. 1. Minutes of October 24, 1972 Trustee Shirley moved the minutes of October 24 , 1972 , be approved as submitted. Trustee Rathjen seconded the motion and requested that on page 2596 , it be indicated that the appointment of George Van Hcorebeke to the Plan Commission was not at the request of the Plan Commission. Trustee Osmon requested that the second paragraph on page 2598 be moved to before the recess and the Resolution Number be changed to #0-72-35. A roll call vote found the following: AYES : Trustees Shirley , Osmon, Rathjen, Mahoney, Driscoll NAYES : None ABSENT: Trustee Fabish The motion carried with changes noted. 2. Warrant #251 Trustee Shirley read Warrant #251, explaining that a major item on the warrant was partial payment to J. P. Miller for the rehabilitation of Well #3 . Trustee Fabish and Mr. Raysa arrived at this time. Trustee Shirley moved for the approval of Warrant #251 as read. Trustee Mahoney seconded the motion. Discussion took place regarding several items with no changes being made. It was decided that there should be a change in policy for travel expenses to be from work to school. Because of the many questions , Trustee Shirley explained that the warrant, along with the bills and explanations , are available in the bookkeeper' s office prior to the meeting. 2603 11/6/72 A roll call vote found the following : AYES : Trustees Fabish, Shirley, Osmon, Rathjen, Mahoney, Driscoll NAYES : None The motion carried. 3 . President ' s Report President Armstrong announced that the following dates and locations have been set for the Master Plan presentations : November 14 , at 8 :00 P.M. - Booth Tarkington School November 16 , at 8 :00 P.M. - Municipal Building November 21 , at 8 : 00 P.M. - Willow Grove School 4 . Committee of the Whole Trustee Fabish questioned the possibility of replacing office furniture. Mr. Larson stated that this will be presented at the next workshop session. Appearance Control Commission In accordance with the Appearance Control Ordinance, President Armstrong appointed Alan Trayser, Ron Helms, Phil Lembo, and Richard Glauner to the Appearance Control Commission. He stated that another architect is needed for this Commission and if anyone is interested, please contact the Village Manager. Trustee Osmon moved the Board concur with the President' s appointment of these gentlemen to the Appearance Control Commission. Trustee Fabish seconded the motion, and upon a voice vote, the motion passed unanimously. President Armstrong appointed Alan Trayser Chairman of the Appearance Control Commission. Mr. Seaberg arrived at this time . Rezoning Request/Stan Lieberman Upon review, Trustee Shirley moved the request of Stan Lieberman to rezone a parcel of property on the corner of Golfview Terrace and Dundee Road from residential B-1 to accottnodAe offices and limited retail be forwarded to the Plan Commission for review. Trustee Fabish seconded the motion, and upon a voice vote , the motion passed unanimously. 2604 11/6/72 Promontory West Mr. Ray sa reviewed with the Board his conversations with Chesterfield Builders and their attorney, Mr. Smith, regarding the Promontory West use-annexation agreement amendments . He stated that they would like to dedicate all streets to the Village, that they did not want to abide by the Lake County sewage contract, and that the maintenance responsibilities of the Homeowners Association should be more specific. It was decided that since these items are included in all annexation agreements , Mr. Raysa should indicate to Mr. Smith that they must be in this one. It was decided that the Village will post traffic signs , and that legal fees will be included in costs. Ordinance #0-72-38 President Armstrong read Ordinance #0-72-38 , an ordinance amending the Fence Ordinance to change variance procedures. Trustee Osmon moved Ordinance #0-72-38 be approved as read. Trustee Driscoll seconded the motion. Trustee Rathjen objected because a citizen should be able to appeal the decision of the Zoning Board of Appeals . Trustee Osmon amended the motion to include the right of appeal to contiguous property owners . Trustee Driscoll seconded, and a roll call vote found the following : AYES : Trustees Fabish, Shirley, Osmon, Mahoney, Driscoll NAYES : Trustee Rathjen The motion carried. Electrical Commission William Dettmer, Chief Inspector, reviewed with the Board the duties of the Electrical Commission as set forth in Ordinance #0-62-15, and stated that he would like to reactivate the Commission. The Commission is comprised of two staff members and three appointed members . Mr. Dettmer stated that a recommendation of appointments is forthcoming. Ordinance #0-72-39 An ordinance providing for specifications for concrete driveway aprons , Ordinance #0-72-39 was read at a previous meeting, and because there were questions of the Village Engineer regarding the cost of required tests , no action was taken at that time. Mr. Seaberg stated that the tests would be taken every six driveway aprons , and that the cost would be approximately $40 . 00 . A lengthy discussion took place regarding the requirement of the test for a single homeowner replacing apron. Trustee Shirley moved Ordinance #0-72-39 be adopted with the inclusion of a provision for the tests to be required at the dis- cretion of the Village Engineer. A roll call vote found the following: 2605 11/6/72 AYES : Trustees Shirley, Osmon, Rathjen, Driscoll NAYES : Trustees Fabish and Mahoney The motion carried. 1971-72 Audit Report Robert Collins , Village Treasurer, reviewed with the Board the 1971-72 audit report which was prepared by Murphy, Lanier and Quinn. Trustee Shirley moved the Board accept the report. Trustee Osmon seconded the motion. At the request of Trustee Fabish, Mr. Collins stated that expenditures were as follows : Corporate Fund $ 531 ,096 . 95 Street and Bridge $ 166 , 443. 28 Motor Fuel Tax $ 211 , 744 . 74 Police Pension Fund - $ 20 ,260. 83 Municipal Building $ 19 , 587. 51 Water $1,019 , 707. 63 Upon a voice vote, the motion passed unanimously. 9 : 50 P.M.- The President declared a recess . 10 :05 P.M.- The meeting resumed. Planned Unit Development Ordinance Stan Haarr of the Plan Commission reviewed with the Board a proposed draft of a Planned Unit Development Ordinance submitted by the Plan Commission. Mr. Haarr stated that this Ordinance would provide a means of flexible land use controls. He stated that the Committee appointed to study this reviewed the PUD Ordinances of many communities and then drafted their own. Comments regarding the draft were requested and received from developers in the community, the Village Engineer, the Village Attorney, and the Village Planner. The Plan Commission then developed a final draft and held public hearings. He felt the recommended changes in the Zoning Ordinance and :Libdivision Regulations should be considered at the same time as the PUD. Mr. Raysa stated there is no legal problem because the Statutes provide that a special use may be put in any one of the zoning districts as a special use. Mr. I arr stated that it is their recommendation that this be placed after R-9 in the Zoning Ordinance. A lengthy discussion took place regarding allowable density. President Armstrong polled the Board with regard to the suggested density figure and if they favor an investigation of an incentive plan, similar to Northbrook, to grant higher density for a better plan. The poll found the following: Trustee Fabish: 10 units per acre and allow an increase accord- ing to an incentive plan. 2606 11/6/72 Trustee Driscoll : 10 units per acre and favored an incentive plan. Trustee Shirley: 8 to 10 units per acre , favored an incentive plan, but wanted a top level of density included in the incentive plan. Trustee Mahoney: Plan Commission recommendation was reasonable , but he would agree to reconsideration. Trustee Rathjen: Preferred density to be open ended, but would like the incentive plan investigated. Trustee Mahoney requested a paragraph be inserted causing an abandoned plan to revert to either the previous zoning or to R-1 automatically. It was decided to strike (e) on page 78F because it was the feeling of the Board that business area construction should not have a time restriction. It was decided that if a development is refused, a copy of the minutes will be supplied to the developer. It was decided that on page 78P , Section 6 . 4 , the word "grant" be changed to "recommend" . Mr. Larson was asked to obtain a copy of the Northbrook Ordinance and a copy of the minutes when the Ordinance was adopted. Stop Sign/University Drive In response to a question from Trustee Mahoney, Mr. Raysa stated that the Ordinance to provide for a stop sign on the corner of University Drive and Harvard would be prepared next week. Arlington Heights Road Trustee Mahoney requested an estimate on repairing 900 feet of Arlington Heights Road, north of Dundee Road. Trustee Shirley requested an estimate on the work from Public Works. There being no further business to conduct, Trustee Fabish moved the Board move into executive session for the purpose of discussing litigation. Trustee Driscoll seconded the motion, and upon a voice vote , the motion passed unanimously. Time: 11 :25 P.M. Respectfully submitted, r• Village Clerk 2607 11/6/72 Approved this 6 day of , 1972 / ;' ✓/ / �; 1 f(/ Vill,,ag= P ident