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1972-07-24 - Village Board Regular Meeting - Minutes 2523 7/24/72 MINUTES OF THE CONTINUATION OF THE JULY 17, 1972 MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JULY 24, 1972 AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS . President Armstrong called the meeting to order at approxi- - mately 8 :10 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. Trustee Osmon moved to appoint Mrs. Norma Krolack, Clerk Pro Tem in the absence of the regular Village Clerk. Trustee Rath- jen seconded the motion and upon a voice vote the motion carried unanimously. The Clerk called the roll and found the following : Present : President Armstrong, Trustees Shirley, Osmon, Rathjen and Mahoney. Absent : Trustee Fabish Also present were Mr. Daniel Larson, Village Manager, and Mr. Arnold Seaberg, Village Engineer, Mr. Richard Raysa, Village Attorney and William Balling, Administrative Intern. 1. Minutes of July 3, 1972 Trustee Osmon moved the minutes of July 3, 1972 be approved as submitted. Trustee Mahoney seconded the motion. A roll call vote found the following : Ayes : Trustees Shirley, Osmon, Rathjen and Mahoney Nayes : None Absent : Trustee Fabish The motion carried. 2. Minutes of July 17, 1972 Trustee Osmon moved the minutes of July 17, 1972 be approved as submitted. Trustee Shirley seconded the motion. A roll call vote found the following : Ayes : Trustees Shirley, Osmon, Rathjen and Mahoney Nayes : None Absent : Trustee Fabish The motion carried. 2524 7/24/72 3. Warrant Number 244 Trustee Shirley read Warrant Number 244 in the amount of $73, 223.59 and moved for its approval. Trustee Osmon seconded the motion and questioned the expenditure for Rockwell Manu- facturing Company. Robert Collins, Village Treasurer, explained that they were meters sold to developers and we do have the monies for them in hand. A roll call vote found the following: Ayes : Trustees Shirley, Osmon, Rathjen and Mahoney Nayes : None Absent: Trustee Fabish The motion carried. 4. PRESIDENT 'S REPORT President Armstrong stated that recently the meetings of the Village Board had been changed to improve the existing meeting schedule to the first and third Mondays of each month for regular Board Meetings and the second and fourth Mondays for Work Shop Sessions. Official Board Meetings will continue on the first and third Mondays of the month and that the second and fourth Mondays the Board will conduct necessary official business and then adjourn to a Work Shop. President Armstrong directed Mr. Raysa, Village Attorney to amend the Ordinance that regulates Board Meetings. 5. VILLAGE MANAGER'S REPORT Mr. Larson, Village Manager, summarized activities of the various departments for the month of June, 1972, i.e. Finance, Community Development, Engineering, Health Department, Police and Public Works Departments. Trustee Osmon questioned the drop in water consumed this year in comparison. to last year. President Arm- strong stated that we did not have the heavy rainfall as we did in the past year. Trustee Osmon questioned what action we are taking to ensure that all citizens living in Buffalo Grove have vehicle stickers. Mr. Larson stated that the Board has been advised by Mr. Raysa, Village Attorney that it is legal to enter on private property and issue citations to those persons not displaying a Buffalo Grove vehicle sticker, and that the Police Department is enforcing same. President Armstrong then introduced Mr. William R. Balling, Administrative Assistant to Mr. Larson, Village Manager, and 2525 7/24/72 stated that we were indeed fortunate to have Mr. Balling on our staff to assist in the many tasks in various Village Departments. COMMITTEE OF THE WHOLE Fence Variations Mr. Carl E. Dircks, 502 Weidner Road, requests a six foot fence at this location because the property drops off towards the back, therefore, the fence would not appear high and the six foot portion of the fence would be around the patio only. The Zoning Board of Appeals granted approval of this variation. Trustee Osmon moved that the variance be granted. Trustee Shirley seconded the motion and upon voice vote it carried unanimously. Mr. G. Richard Reid, 990 Crofton Lane, requests a six foot white cedar stockade fence be constructed across his back yard only in that his home backs up to the Mill Creek Apartments. The Zoning Board members suggested that the Village Board consider having Miller Builders construct this same type of fence along Crofton, Mill Creek and Thornton Lane so that all fencing will be uniform. Trustee Osmon moved to grant this variation. Trustee Rathjen seconded the motion and upon voice vote the motion carried unanimously. President Armstrong then directed Mr. Larson to contact Miller Builders regarding the construction of this type of fence. Mr. Reid stated that the Mill Creek Homeowner 's Association met with Miller Builders in this regard but were unsuccessful. Mr. Phillip Cannoles, 950 Shady Grove Lane, requests to construct a six foot fence and also a sideyard variation. This property is located on the corner of Checker Drive and Highway 83 so it was felt that a fence of this height was warranted but it was requested that the fence be built ten feet back from the corner so as not to obstruct visibility of traffic and still offer privacy. Trustee Osmon moved that this variation be granted and Trustee Rathjen seconded the motion and upon voice vote the motion carried unanimously. Trustee Osmon asked if the Highway Department had been contacted and Mr. Raysa stated that he could see no need to. Mr. Cannoles stated that Mr. Dettmer did not advise him to do so. OTIS/REQUEST FOR ANNEXATION Mr. Houpt, Attorney for James Otis presented their revised annexation to the Village Board and pointed out the changes 2526 7/24/72 that were requested by the Village Board, i.e. Sidewalks installed on Arlington Heights Road, 25% share in the possible erection of a temporary traffic signal at Arlington Heights Road and Route 83, Clarify paragraph 10 and in paragraph 11, include $22,000 per acre as the land value. Mr. Seaberg, Village Engineer pointed out several errors in statements made regarding water and sewer utilities. Mr. Houpt said he would contact Mr. Seaberg to resolve the points brought out in the review of the document. Mr. Houpt further stated he would meet with Long Grove officials for the reason of preparing final papers. LEVITT AND SONS/REQUEST FOR ANNEXATION Mr. Robert F. Brandwein of Levitt and Sons brought in proposed annexation agreement, petition for annexation and petition for zoning amendment with reference to Wagner-Koelper and Demuth Farms to Buffalo Grove. Mr. Brandwein requested that these be presented to the Plan Commission for the determination of a Public Hearing. Trustee Osmon made a motion that these papers be presented to the Plan Commission. Trustee Mahoney seconded the motion and upon voice vote it carried unanimously. President Armstrong then told Mr. Brandwein that Mr. Carl Genrich, Chairman of the Plan Commission would be in contact with him regarding the scheduling of a Public Hearing. SIMONSON PROPERTY Ordinance No. 72-22 - An Ordinance Approving Pre-Annexation Agreement and Directing Execution Thereof by the President and Clerk of the Village of Buffalo Grove. President Armstrong read Ordinance No. 72-22. Trustee Osmon made a motion to approve this Ordinance. Trustee Rathjen seconded the motion and upon a voice vote the motion carried unanimously. Ordinance No. 72-23 - An Ordinance Annexing Certain Territory to the Village of Buffalo Grove. President Armstrong read Ordinance No. 72-23. Trustee Osmon made a motion to approve Ordinance No. 72-23. Trustee Mahoney seconded the motion and upon a voice vote the motion carried unanimously. Ordinance No. 72-24 - An Ordinance Amending the Comprehensive Zoning Ordinance of the Village of Buffalo Grove, Illinois, for the Year 1961 as Amended. Trustee Osmon moved to approve Ordinance No. 72-24. Trustee Mahoney seconded the motion and upon a voice vote the motion carried unanimously. 2527 7/24/72 BUFFALO GROVE JAYCEES CONTRIBUTION President Armstrong then recognized Marty Harnisch of the Buffalo Grove Jaycees. Mr. Harnisch presented the Buffalo Grove Fire Protection Company and Civil Defense with a gift of $100 each which were proceeds of their 4th of July cele- bration. Mr. Harnisch commended the two organizations for the fine job they did to help the Jaycees during that specific weekend. Mr. Schindler accepted the gift on behalf of the Civil Defense and thanked all of his volunteers for their assistance. Mr. Dettmer, Assistant Fire Chief, accepted the gift on behalf of the Buffalo Grove Fire Protection Company. President Armstrong then recognized Stan Margulies who pre- sented the Buffalo Grove Fire Protection Company and the Civil Defense Commission with $300 each which was donated from the Ranch Mart Merchants in appreciation of a total job through- out the year. President Armstrong thanked Mr. Harnisch, Mr. Margulies and Mr. Doyle for their thoughtfulness and generosity. ORDINANCE 72-25 ANNUAL APPROPRIATION ORDINANCE President Armstrong read this Ordinance listing the totals of various departments. Trustee Shirley moved to approve Ordinance No. 72-25. Trustee Mahoney seconded the motion and upon roll call vote found the following : Ayes : Trustees Shirley, Rathjen, Mahoney, President Armstrong Na'es : None Abstain : Trustee Osmon Absent: Trustee Fabish President Armstrong declared a recess at 9 :50 P.M. The meeting resumed at 10 :05 P.M. GENERAL INSURANCE BIDS Mr. Larson stated that eighteen copies of the insurance speci- fications were given to various agents and only four bids were received and they were : Farmer ' s Insurance $22, 992. William C. Ross Agent 1068 Mt. Prospect Plaza Mt. Prospect, Illinois 2528 7/24/72 Robert J. Andres $19, 809. (incomplete) 135 West Johnson Palatine, Illinois Arthur J. Gallagher $21, 651. 1 East Wacker Drive Chicago, Illinois Julius Moll & Son $23, 238. 5243 W. Diversey Ave. Chicago, Illinois Mr. Larson stated that a complete study was done on the present insurance coverage and improved insurance coverage was included in this insurance package. Mr. Larson ' s recommendation was to award the bid to Arthur J. Gallagher & Company of Chicago, Illinois. Lengthy discussion followed. Mr. Warren Vander Voort from Arthur Gallagher & Company stated that he would be our agent in handling all of our insurance matters. Trustee Shirley moved that the bid from Arthur J. Gallagher & Company be accepted. Trustee Mahoney seconded the motion and it carried unanimously. It was noted that the Treasurer ' s Bond had not been included in the quotation and Mr. Larson stated that he would look into that matter. Trustee Osmon directed Mr. Larson to look into the cost of microfilming Village records for safety purposes in case of fire. Mr. Larson stated he would check into same and also mentioned that the Village Clerk 's files are fire proof with a two hour fire rating. ORDINANCE 72-26 STORM WATER DETENTION President Armstrong read this ordinance and stated that this ordinance governs all parts of the Village. Trustee Rathjen questioned the esthetics of the detention area and safety de- sign criteria. Trustee Mahoney stated that perhaps the ordinance could be amended to the affect that the developer or builder should meet such reasonable esthetics and safety requirements as the Village Board may impose. President Armstrong stated that Ordinance No. 72-26 will be tabled until August 7 in order to have the Village Attorney make necessary changes. Trustee Mahoney moved that the Village Attorney make necessary additions to this ordinance. Trustee Osmon seconded the motion and upon voice vote it carried unanimously. 2529 7/24/72 HAPP EASEMENT Mr. Larson stated that the Grant of Easement on the Happ Property has been present to the Village. This easement will be of considerable advantage to the Village with reference to storm water drainage, together with all right of ingress and egress necessary for the complete use and occupation of the easements hereby granted and all rights and privileges thereto. Trustee Rathjen moved that we accept the contingencies in Mr. Mark Beaubien 's letter. Trustee Osmon seconded the motion and upon voice vote it carried unanimously. Mr. James Kowieski displayed photographs to the Village Board stating that he felt the. Village would be paying for crop damage on the Happ Farm. Mr. Kowieski questioned if this easement would increase drainage problems on Beechwood Court East. Mr. Seaberg stated that it was only a localized improve- ment to drain the adjacent swamp area and channelize the flow of water during light to moderate rainfalls. Mr. Richard Heinrich stated that back yards on Patton Drive are also being flooded in heavy rains because of a swale con- structed by the Public Works Department on the adjacent Church Property. Mr. Seaberg stated that he had not heard this be- fore and that the swale has helped the drainage problem rather than aggravated it. President Armstrong then directed Mr. Seaberg to observe Patton Drive and Beechwood Court, after the next rainfall. RESOLUTION NO. 72-18 Trustee Shirley read Resolution No. 72-18, being a Resolution Requesting Federal Certification for Flood Insurance Protection. Trustee Shirley moved to accept Resolution No. 72-18 as read. Trustee Osmon seconded the motion and upon voice vote the motion carried unanimously. ORDINANCE NO. 72-27 - An Ordinance Providing for Water Tap On Fees in Connection with the Municipal Water System. President Armstrong read Ordinance No. 72-27. Trustee Mahoney moved that this ordinance be approved as read. Trustee Osmon seconded the motion and upon a voice vote the motion carried unanimously. BIDS FOR TELEVISING & REPAIR OF SANITARY SEWERS Mr. Davis ' report of July 13, 1972 was noted and the following bids were received: 2530 7/24/72 Video Pipe Grouting, Inc. $41,875. Penetryn System, Inc. $48, 545. Blocker Bros. , Inc. $245, 255. Southern Line Cleaning No Response Mr. Larson recommended that Video Pipe Grouting bid be accepted. Trustee Osmon moved to accept the Video Pipe Grouting, Inc. bid as submitted. Trustee Shirley seconded the motion and upon roll call vote it carried unanimously. RESOLUTION 72-19/Resolution Adopting Comprehensive Parks and Recreation Plan for the Village of Buffalo Grove. President Armstrong read Resolution 72-19 which states that the Village of Buffalo Grove approve and adopt the Comprehensive Parks and Recreation Plan of the Buffalo Grove Park District as the official Comprehensive Parks and Recreation Plan for the Village. Trustee Mahoney moved to adopt Resolution 72-19. Trustee Shirley seconded the motion. Mr. Larson stated that this was required for the application for federal funds. Trustee Osmon stated that he saw no reason to apply for such a grant. The motion was made and seconded and upon a roll call vote found the following : Ayes : Trustees Shirley, Mahoney and Rathjen Nayes : Trustee Osmon Absent : Trustee Fabish President Armstrong voted aye. The motion carried. RESOLUTION No. 72-20/That The Village of Buffalo Grove Apply to the Department of the Interior, Bureau of Outdoor Recreation for Federal Assistance for the Acquisition of the Golf Course. Trustee Shirley moved to accept Resolution No. 72-20 as pre- sented. Trustee Mahoney seconded the motion. A roll call vote found the following : Ayes : Trustees Shirley, Mahoney and Rathjen Nayes : Trustee Osmon Absent : Trustee Fabish President Armstrong voted aye. The motion carried. THE HATTIS ASSOCIATES, INC./AGREEMENT FOR ENGINEERING SERVICES Mr. Larson reviewed the Agreement for Engineering Services in 2531 7/24/72 connection with a proposed improvement consisting of the construction of a detention basin on the Arlington Golf Club and the extension of a storm sewer along the east side of Buffalo Grove Road. Mr. Larson stated that it was his rec- ommendation that we accept this agreement subject to the approval of the State of Illinois for the use of Motor Fuel Tax Funds. Trustee Mahoney moved that we accept this agreement subject to Mr. Raysa 's review. Trustee Osmon seconded the motion and upon voice vote the motion carried unanimously. EMERGENCY EMPLOYMENT ACT Mr. Larson stated that the Cook County President ' s office has informed the Village that the additional extension of their agreement by the Department of Labor to extend the program has been delayed. Mr. Larson stated he would like authorization for the Village President and Clerk to sign the contract for the Village to continue our participation upon its receipt and approval as to form by the Village Attorney. Trustee Mahoney moved that the Village extend this program. Trustee Rathjen seconded the motion and upon a voice vote the motion carried unanimously. REZONING APPLICATION/CHECKER ROAD AND LAKE COOK ROAD/From R-1 to R-9 Mr. Larson stated that this is an application of three parcels of land around the golf course. Trustee Osmon moved that this rezoning application be sent to the Plan Commission for a Public Hearing. Trustee Mahoney seconded the motion and upon a voice vote it carried unanimously. QUESTIONS FROM THE AUDIENCE President Armstrong recognized Mr. Gordon Tierney. Mr. Tierney questioned why the weeds on the 50 feet of land by Lake Cook Road have not been cut. Mr. Larson stated that he has been in contact with Mr. Dale Ducommun who will perform this service. Trustee Osmon questioned whether or not we have been checking into Emergency Power Plants. Mr. Larson stated that Mr. Don Schindler and Mr. Arnold Seaberg are looking into this matter. Trustee Osmon also questioned the White Pine Lease and Mr. Larson stated he would contact the Park District the next day and get back to the Board with a report. 2532 7/24/72 Trustee Osmon moved to adjourn the meeting and Trustee Shirley seconded the motion. Upon voice vote the motion carried unanimously. Time : Approximately 11 :22 P.M. Respectfully submitted, f,L -fir" rr� 2.G"Cc-eiCc_ Village C l er 0/;( /z-c ,.,__ Dated this /Gf day of 4 �..�� , 1972. APPROVED : A 9r, I Ail, Ai i ._ 2riL V. , :ge esident