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1972-05-15 - Village Board Regular Meeting - Minutes 2484 5/15/72 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES , ILLINOIS , HELD MONDAY, MAY 15 , 1972 , AT THE MUNIC- IPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE , ILLINOIS . In the absence of the President, the Clerk called the meeting to order at approximately 8 :10 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following present: Trustees Fabish, Shirley , Osmon, Rathjen, Vogt, Mahoney. Presi- dent Armstrong arrived at 8 :40 P.M. Also present were Mr. Daniel Larson, Village Manager, Mr. Arnold Seaberg, Village Engineer, and Mr. Richard Raysa, Village Attorney. Trustee Shirley moved Trustee Fabish serve as President Pro Tem. Trustee Osmon seconded the motion , and upon a voice vote , the motion passed unanimously. Trustee Fabish took the President's place at the dais . 1. Minutes of May 1 , 1972 Trustee Shirley moved the minutes of May 1 , 1972 , be approved as submitted. Trustee Vogt seconded the motion , and a roll call vote found the following : AYES : Trustees Fabish, Shirley , Osmon, Rathjen, Vogt, Mahoney NAYES : None The motion carried. 2. Minutes of May 8 , 1972 Trustee Vogt moved the minutes of the continued meeting held May 8, 1972 , be approved as submitted. Trustee Osmon seconded the motion , and a roll call vote found the following : AYES : Trustees Fabish , Shirley , Osmon, Rathjen , Vogt, Mahoney NAYES : None l The motion carried. i 3. Warrant #240 Trustee Shirley read Warrant #240 , in the amount of $49 ,469 . 81, and moved for its approval. Trustee Mahoney seconded the motion, and a roll call vote found the following : AYES : Trustees Fabish, Shirley , Osmon , Rathjen, Vogt, Mahoney NAYES : None The motion carried. 2485 5/15/72 4. Committee of the Whole Strathmore Units 4-10/Sidewalks and Aprons Mr. Seaberg reviewed with the Board his inspections of the locations requested by Trustee Shirley. He further stated that Ken Campbell verbally agreed to repair any oversights during the course of the repair work. Trustee Rathjen noted that the list of those sidewalks and aprons scheduled for repair was published in the Buffalo Grove Herald; therefore, citizens are aware which locations will be repaired. Trustee Osmon moved the Board approve the sidewalk and apron report subject to receipt of a letter from Levitt stating they will repair any walks or aprons overlooked during the replacement program. Trustee Mahoney seconded the motion. Trustee Osmon amended the motion to direct Mr. Seaberg to send a letter to Levitt requesting all oversights be repaired during the replacement program. Trustee Mahoney seconded. It was requested that the Board review the letter before sent. A roll call vote found the following: AYES : Trustees Fabish , Shirley , Osmon, Rathjen, Vogt, Mahoney NAYES : None The motion carried. Sanitary Sewer Repairs Mr. Larson reviewed with the Board the bid specifications for tele- vising and sealing of sanitary sewers in the old Buffalo Utility section of the Village. Mr. Larson stated that photographic journals and a utility atlas for sewer lines will be included. He noted that an illegal sump pump connection program will be underway soon. Trustee Rathjen moved the Board accept and adopt the proposal to correct the sanitary sewer system as presented and including Beechwood Court and Beechwood Road from the Court to Bernard. Trustee Osmon seconded the motion. A discussion followed regarding the amount budgeted for this work. Mr. Larson stated that the water study will be on the next workshop agenda for review, and depending on priorities , the "System Improvement" in Waterworks Operation could be used for sewer repairs . President Armstrong arrived at this time. A roll call vote found the following: ` AYES : Trustees Fabish , Shirley , Osmon , Rathjen , Vogt, Mahoney v NAYES : None The motion carried. Ordinance #0-72-1, President Armstrong read Ordinance #0-72-19, an ordinance pro- hibiting parking along Arlington Heights Road between Lake-Cook 2486 5/15/72 and Dundee Roads and establishing the speed limit at 45 MPH on Checker Road. Trustee Osmon moved the Board approve Ordinance #0-72-1, as read. Trustee Fabish seconded the motion , and a roll call vote found the following : AYES : Trustees Fabish, Shirley , Osmon , Rathjen, Vogt, Mahoney NAYES : None The motion carried. Veterans of Foreign Wars/Buddy Poppies President Armstrong urged the citizens of Buffalo Grove to sup- port the annual sale of Buddy Poppies by the Veterans of Foreign Wars on May 18. Promontory West/Public Hearing President Armstrong read the legal notice regarding the public hearing to consider amending the 1969 annexation agreement with Chesterfield Builders . The President swore in Marlin Smith , attorney, Milton Schwartz, architect, Don Fielding, engineer, and Fred Hillman , Executive Vice President of Chesterfield Development Corporation. Mr. Hillman distributed brochures and small-scale reproductions of the site plan to the Board. Mr. Hillman described the property and explained that the B-2 section in the southwest corner is not part of the petition but that the 27 acres zoned R-9 is the subject of the petition. Mr. Hillman stated that the 1969 annexation agreement provides for 435 apartment units of which no less than 40% would be 1 bedroom units with the balance to be 2 bedroom units , and that they are requesting a change to provide for 300 townhome units of which at least 20% would be 2 bedroom units with the balance to be 3 bedroom units . The change is requested because the apartment development would not be in the best interest of the Village or the developer. He stated that a marketing survey found an over- saturation of apartments in the northwest suburbs and that 4-plexes and townhomes are in demand. Mr. Hillman noted that the changes for the modifications requested would effect only two paragraphs of the agreement being, Para- graph #5 which refers to the number of apartments and bedroom count and Paragraph #9 which refers to an exhibit showing the site plan. Mr. Schwartz explained the site plan and its concept of life style. He stated that this plan lends itself to a lone term stable community. The traffic is separated from the living units. There will be boulevard entrances off of Lake-Cook Road and Arlington Heights Roads with decelleration lanes at each. Open space will be 57% , buildings are two story attached townhouses with garage 2487 , /15/72 and basement and cover 24% of the land, and the remaining percentage is the privately owned streets and parking. Park- ing will provide for at least 600 cars . The recreation center will be used as a transition and buffer zone between the living units and the commercial corner. There will be four tot lots. There will be a network of pedestrian walkways through the com- mon and green areas and relate to access to the community area. The northeast corner will have a retention lake for drainage. He felt that, with basements and internal recreation facilities and the single family type of living pattern, adequate provisions have been made. Exterior of buildings will be brick and cedar. The recreation facility will be primarily for adult use. Mr. Smith stated that a Homeowner' s Association provides the combined advantages of both the single family and apartment living. Before any units are sold, a covenant will be recorded that specifies the duties of the Homeowner 's Association. It will provide for exterior maintenance of common areas as well as operation of recreation facilities , cover architectural and land- scaping restrictions , method of voting , and making assessments a lein upon the lot if not paid. Copies of the covenant will be supplied to the Board. Mr. Fielding stated that he had presented the preliminary engineer- ing for onsite and offsite utilities to Mr. Seaberg for review. A 12" transmission line runs along the eastern boundary and con- nects to the Village well ,and an 8" line will extend to Arlington Heights Road for future use to the north and along Lake-Cook Road. He stated that the drainage of the storm sewers will be to the detention pond with a restricted outlet. The depth of the lake will be 8 feet. This development wants to connect to the 10" trunk line on Checker Road. He stated that this line is at 60% capacity, and this development would use the remaining capacity. Mr. Seaberg stated that 427 units are on this line presently , and this development will add 300 units . They propose to collect the sewage to a lift station in the northeast corner and cross under the creek to Checker Drive. There will be curbed 27 ft. roadways , and pavement will be asphalt surfacing over pozzolanic base. There will be a street light at all intersections . Mr. Hillman referred to the Tax Impact Analysis , prepared by Michael Schiltz of the Institute of Urban Life , in the brochure distributed earlier, which shows a tax profit to the Park District of $2 ,964 , an annual net benefit to the Village of $34 ,300 , a tax yeild per student of $513 for School District 96 , and a tax yeild per student of $1,600 for High School District 125 . The President swore in William Kiddie , President of the Buffalo Grove Park District , and William Hitzeman , Superintendent of School District 96 . 2488 5/15/72 Mr. Kiddie stated that the Park District requests the Board to reject the petition of Chesterfield Builders because the current plans fail to meet th.e need of the Village. He noted that in 1969 , Chesterfield was willing to supply 950 residents with an outdoor swimming pool , 7 tennis courts , 4 putting greens , 4 shuffle board-badminton areas , and ample green space for recre- ation, and that today with 1000 residents , they offer 1 tennis court, a small hard surface all purpose area, a small recreation building, 4 tot lots , and a wet retention pond. Mr. Kiddle further noted that the tot lots are designed for children between the ages of 1 and 6 , which leaves the question of where the remaining 200 children, between 7 and 13 , can play. Mr. Kiddle contended that aside from the long term assessed valuation, little or nothing accrues to the Park District. There will be an additional 1000 people to serve , and the Park District has not received developer' s fees nor public land for parks . He estimated that the recreation facilities provided in the develop- ment is worth less than $40 ,000 . He felt that the development will have a unique impact on the Village; therefore, they should provide adequate land for rec- reation purposes , suitable cash contributions in lieu of actual land development, or a combination of both. He felt there should be a substitution of private space for dedicated parks which should include a high degree of improvement and installation of recreation facilities . Detailed plans of such areas , including specifications, must be approved before the Village gives credit for the plan. The dollar value of the recreational facilities should relate to the amount that was planned for in the 1969 exhibit. The developer should guarantee that certain controls will exist within the development as follows : (a) any recreation- al areas will be permanently maintained for such use by the execution of the appropriate legal documents , (b) public street access within the development should be made between Chesterfield property and all adjoining property , (c) the topography and geology of the proposed private recreational site must be suit- able for its purposes . Mr. Hitzeman asked Mr. Hillman if sidewalks will be provided along Arlington Heights Road. Mr. Hillman stated that there will be. Mr. Hitzeman stated that Paul Pettengill , accountant for District 96 , advised that donations made by a developer to a non- profit organization are tax deductable. He said when all taxes and State Aid are collected, District 96 will experience a $37 ,000 per year deficit. He asked the Board to employ the Naperville- type Ordinance , as accepted in principle , and apply it to this development. Carl Genrich, Chairman of the Plan Commission, stated that the developer is willing to contribute $25 ,000 to District 96 beyond the $30 ,000 owed to the Village under the original annexation agreement. He stated that there are two dimensions in decision 2489 5/15/72 making as follows : 1. Do you favor the townhouse concept? 2. What modifications or changes might be made in the develop- ment to make it acceptable? The majority of the Plan Commission recommends the Board accept the developers proposal with the consideration that the entire $55 ,000 contribution be made to District 96. Howard Mendenhall , Plan Commissioner, referred to the Plan Commission minority report regarding the burden placed on District 96 , the lack of recreational facilities for 7 to 10 year olds , the concern for sewage disposal and water supply. Robert Grossman , Village Planner, stated that until there is a change in land use , the tax situation in District 96 will not change. He stated that this development interestingly provides another type of housing and life style opportunity in the community. He felt that there are a number of neighborhood parks available to these people . The President asked if the Board favors townhouses over apart- ments. It was noted that there could be other alternatives , but that of the two choices , townhouses were favored. Mr. Seaberg stated that he had reviewed the tentative engineering plans of the development. He questioned the size of the reten- tion basin and the amount of water available. Mr. Larson stated that a policy is being prepared for Board review for all future developers to pay their proportionate share of their demands on the water supply. He further stated that the water study will be on the next workshop agenda. It was suggested that the pro- posed developers to the north and east meet with Chesterfield to discuss a common system to carry the sewage to the treatment plant. Mr. Seaberg described the system he would recommend. He felt the Checker Road line would be to maximum and there should be some cushion in the system. Mr. Larson stated that he prefers to have public streets , in order to control speed, enforce vehicle licenses , and insure mainten- ance. President Armstrong asked if Mr. Hillman would be agreeable to this . Mr. Hillman stated that if done , a variation will be required for the location of the buildings . Mr. Raysa questioned assessments by the Homeowner 's Association. Mr. Smith explained that assessments would cover the total devel- opment. Mr. Larson asked if a competent management firm will manage the Homeowner's Association. Mr. Smith explained that the developer maintains voting control for a substantial length of time. Mr. Raysa suggested the covenant be presented to the Board and F.H.A. before action is taken. 2490 5/15/72 In response to a question from Trustee Vogt, Mr. Smith stated that a final landscape plan would be presented. 10 : 35 P.M. - The President declared a recess. 10 :55 P.M. - The meeting resumed. Mr. Hilman noted that he is already spending $558 for govern- mental costs , and that more will be spent on sewage. He stated that he is still willing to donate $25 ,000 to District 96 . He then distributed a Projected Revenue/Cost Impact of Promontory West on Grade School District 96 (Document #72-11) . President Armstrong requested discussion of the school impact be discussed at a continuation of this meeting May 22 , in order for the Board and School District to study this document. Mr. Hillman stated that there will be no increase in population, but only a change in character. There will be 3 times as much living space in the units , with the basements providing recreation area. Trustee Mahoney noted that the 7 to 13 age group will be able to play on the open area. Trustee Mahoney asked if an easement could be provided on the eastern boundary for future walkways into adjacent areas . Mr. Smith was agreeable. The President suggested Chesterfield consider installing sidewalks along Arlington Heights Road to the Cooper school-park site , consider an expansion of the recreation area east of the commer- cial , consider elimination of the four units in the southwest corner. He then asked the type of screening being considered between the commercial and residential. Mr. Schwartz stated that a berm with plantings on top will be used. In response to a question from the President, Mr. Hillman stated that the com- munity center will be one story with a basement. Mr. Hillman stated that the other considerations will be answered at the next meeting . Trustee Osmon questioned what terms are attached to the donation to District 96 . Mr. Hillman stated that the donation will be divided among the first 200 units and paid out as building permits are obtained. Trustee Vogt felt the development had many good ideas but that an attempt should be made to create something better. Trustee Fabish felt more green space should be provided. Trustee Osmon moved the public hearing be continued to May 22 . Trustee Fabish seconded the motion , and upon a voice vote, the motion passed unanimously. Time: 12 :00 midnight 2491 5/15/72 Farrington Drive/Easement Trustee Osmon moved the Board direct the Attorney to prepare the proper easements along the extension of Farrington Drive for the Park District and the Lake County Public Works Department. Trustee Fabish seconded the motion, and upon a voice vote , the motion passed unanimously. Mill Creek School/Park L' Trustee Osmon moved the Board direct the Attorney to prepare the necessary deed to transfer the Mill Creek public land designated on the map to the School District #21 and the Park District as outlined. Trustee Fabish seconded the motion , and upon a voice vote, the motion passed unanimously. Police Department Organizational Resolution Trustee Fabish moved the Board direct the Attorney to prepare the necessary resolution to provide the Police Department with 1 Chief of Police , 3 Sergeants , and 12 Patrolmen. Trustee Vogt seconded the motion , and upon a voice vote , the motion passed unanimously. 1971-72 Audit Trustee Shirley moved the Board retain Murphy, Lanier, and Quinn to perform the 1971-72 audit. Trustee Osmon seconded the motion, and upon a voice vote , the motion passed unanimously. There being no questions from the audience, Trustee Mahoney moved the meeting be continued to May 22 at 8 :00 P.M. Trustee Rathjen seconded the motion, and upon a voice vote , the motion passed unanimously. Time : 12 :15 A.M. Respectfully submitted, .17---- __,„,... ', Village Clerk j _ Approved - day of ''/,� , 19 72 . • :7-- ilr _ . `/% _ Vi .ge Presiden •