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1973-05-07 - Village Board Regular Meeting - Minutes 2751 5/7/73 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, MAY 7 , 1973 , AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE , ILLINOIS. The President called the meeting to order at approximately 8 :20 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following present : President Armstrong; Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll Also present were Mr. Daniel Larson, Village Manager , Mr. Arnold Seaberg, Village Engineer, and Mr. Richard Raysa , Village Attorney. 1. Minutes of April 23 , 1973 Trustee Rathjen moved the minutes of April 23 , 1973 , be approved as submitted. Trustee Driscoll seconded the motion. Trustee Mahoney stated that on page 2742 , under Ordinance #0-73-16 , Trustee Osmon made the motion with Trustee Driscoll seconding the motion. A roll call vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Driscoll NAYES: None ABSTAIN: Trustee Rech The motion carried with changes noted. 2. Warrant #263 Trustee Shirley presented Warrant #263 , in the amount of $77 , 724 ,37 , and moved for its approval. Trustee Mahoney seconded the motion and questioned his being able to vote because the Warrant included a $21 43� re r charge to Sunbeam Appliance Service Company by whoxahe iela6Pd. Mr. Raysa stated that his vote was acceptable. Other items were discussed, but no changes made. A roll call vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 3 . President ' s Report President Armstrong announced that there will be a workshop session on Saturday, May 12 , 1973 , from 9 : 00 A.M. until 12 : 00 noon, in order to discuss the 1973-74 budget. 2752 5/7/73 The President made the following appointments : Standing Committee Chairmen: L. Legislative Trustee Mahoney Flood Control Trustee Rech Natural Resource (water & water supply) Trustee Osmon Transportation (mass transportation) Trustee Rathjen Finance and Budget Trustee Shirley with President Armstrong, Mr. Larson, and Mr. Collins Public Relations Trustee Driscoll Governmental Agency Liaison Cook County School Districts Trustee Osmon Lake County School Districts Trustee Shirley Park District Trustee Driscoll Library District Trustee Mahoney L. Board of Health Trustee Mahoney Fire Departments Trustee Osmon Civil Defense Trustee Rech Commission Liaison Plan Commission Trustee Rathjen Zoning Board of Appeals Trustee Osmon Appearance Control Trustee Shirley Economic Development Trustee Driscoll Environmental Control Trustee Rech Electrical Trustee Osmon Community Services Trustee Rech Blue Ribbon Committees Community Center Trustee Shirley Municipal Fire Department Trustee Osmon Zoning Ordinance Changes Trustee Mahoney 2753 5/7/73 Review Responsibilities and Areas of Trustee Rathjen with Influence of the Zoning Board of Appeals, Mr. Genrich, Mr. Plan Commission, and Appearance Control Kowieski, Mr. Traser , Commission Mr. Dettmer, and Mr. Seaberg Mill Creek Park Land Trustee Osmon Buffalo Grove Days Trustee Shirley and �✓ Trustee Driscoll The President requested the Trustees in charge of new committees to submit a report outlining goals and length of time, at which time the committees will be formally appointed. The President invited interested citizens to volunteer for committees. 4 . Committee of the Whole Aspen Ditch President Armstrong noted that a special meeting was held on Wednesday, May 2, 1973 , regarding improvement of the Aspen Ditch. He stated that Levitt agreed to fill the ditch similar to 'the one south of Twisted Oak; however, the following alternatives were suggested to offset the cost of installing a 60" drain ...1 pipe and leveling the area: 1. Village return to Levitt one acre of the five acre public land site south of Twin Groves School. 2. Village participate financially. 3 . Village return to Levitt the 1. 2 acre public land site on the DeMuth parcel . 4. Village allow Levitt a higher density on the Wagner parcel. Mr. Ray Ledinsky, Park Commissioner, read a letter from William Kiddle, President of the Buffalo Grove Park District, urging the Board not to give up public land. He then stated that it is the hope of the Park Board that the Village will protect the unity of the Park/School site and maintain the common good of `. i all involved. In response to a question from President Armstrong, Mr. Ledinsky stated that the spirit of the Park Board indicates that they would be willing to participate financially in the improvement of the ditch in order to preserve public land. 2754 5/7/73 Mr. Allen J. Hable presented a petition from citizens whose homes are located on the Arbor Gate-Burnt Ember ditch south of Twisted Oak. The petition requested whatever action, beyond sodding , that the Village takes to improve the Aspen Ditch be extended to the Arbor Gate-Burnt Ember ditch. Mr. Hable stated that nine peititioners were willing to participate financially up to $1 , 000, fifteen were not willing to participate financially, and one indicated that he might participate. Mr. Ken Campbell of Levitt stated that all but one of the alternatives discussed are acceptable to his company. He felt it was questionable if additional building lots on the Wagner parcel would be to their advantage. In response to a question from President Armstrong, Mr. Campbell stated that a 10% variation in density would be necessary to make this alternative acceptable. Trustee Osmon noted that the increase in density on the Wagner parcel would be less than the recommendation of the Plan Commission. Mr. William Hitzeman of School District #96 stated that the Board of Education objects to their financial participation in the project. In response to a question from President Armstrong, Mr. Hitzeman stated that he, personally, is opposed to the Village returning one acre of public land south of the Twin Groves school site. In response to a question from Trustee Shirley, Mr. Hitzeman stated that excess dirt on the school site belongs to the contractor and negotiations for the dirt for fill would have to be negotiated with the contractor . Discussion took place regarding the various alternatives. Trustee Shirleyexpressedimprovement concern that im rovement will be to the bend in the ditch only and not all the way to Twisted Oak. Trustee Rathjen moved the Aspen Ditch be filled in to standards acceptable to both Levitt ' s engineer and the Village engineer, and the ditch be a 60" diameter culvert with level rear yards, with the Village contributing a maximum of $15 , 000 to the project. Trustee Shirley seconded the motion. After discussion, Trustee Rathjen amended the motion to $18 , 000 . Trustee Shirley seconded the motion, and a roll call vote found the following: AYES: Trustees Shirley, Rathjen, Rech NAYES : Trustees Osmon, Mahoney, Driscoll Being a tie vote, the President voted "Nay" L,,,, The motion was defeated. 2755 5/7/73 Trustee Mahoney moved the Board consider a maximum of 10% variance in density, not more than 28 units, on the 60 acres of the Wagner parcel. Trustee Osmon seconded the motion. A roll call vote found the following: AYES : Trustees Osmon, Mahoney, Driscoll NAYES: Trustees Shirley, Rathjen, Rech Being a tie vote, the President voted "Aye" , and the motion carried. Those casting negative votes stated that they wished the ditch filled, but that they disagreed with the method in which it was resolved. In response to a question from Trustee Shirley, Mr. Campbell stated that the work should be completed within a month. Speaking for the homeowners on Aspen Drive, Mr. Beritz thanked the Board for their consideration. President Armstrong directed the Village Engineer to do some cursory examination and estimating of what is needed to fill the Arbor Gate-Burnt Ember ditch as requested in the petition presented tonight. He stated that after review, the Board would meet with the petitioners to discuss the matter . Trustee Shirley requested Mr . Seaberg to put together comments as to what would be involved to give total consideration to all ditches in the Village. President Armstrong suggested this be given to the Flood Control Committee. Plan Commission Size President Armstrong stated that because the newly formed Blue Ribbon Committee will be reviewing the Plan Commission, considerat- ion of reduction in size of the Plan Commission will be deferred until review is complete. 9 : 50 P.M. - The President declared a recess. 10 : 05 P.M. - The meeting resumed. Rear Yard Variation President Armstrong reviewed with the Board the recommendation of the Zoning Board of Appeals to grant the request of Mr. and Mrs. Karl L. Mueller, 671 Checker Drive, for a nine foot variat- ion of Article X, Section 5. 4-3 of the Zoning Ordinance for the purpose of a room addition. Trustee Osmon moved for approval of the recommendation of the Zoning Board of Appeals to grant Mr. and Mrs. Mueller a nine foot rear yard variance. Trustee Driscoll seconded the motion, and a voice vote found the following : 2756 5/7/73 AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Police Explorer Post Youth Officer Merenkov requested permission to sponsor a Police Department Explorer Scout Program. He stated that the objectives are: To provide opportunity to learn and explore the career potentials offered in the field of law enforcement. To provide the opportunity to meet, observe, assist and have association with law enforcement personnel in their own environment. To provide the opportunity for our young people to take an active part in the community service organization. To create a better working relationship between the Police and the youth of our Village and to provide the Village the opportunity to develop trained future police personnel. Trustee Osmon moved the Board support the Explorer Scout Post. Trustee Driscoll seconded the motion, and a voice vote found the following : AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. The Crossings/Sign Mr. Andrew C. McPherson, architect for Otis and Associates, described and displayed renderings of sales signs that they would like to post for their project. He stated that they are requesting three 8 ' by 16 ' signs and twenty 24" by 18" '3urma- Shave" type signs. At the request of the Appearance Control Commission, Otis and Associates agreed to ground plantings around the large signs. �./ President Armstrong noted that the Appearance Control Commission recommends approval of the signs. Mr. Dettmer agreed with the recommendation. Trustee Driscoll moved the Board approve the recommendation of the Appearance Control Commission to allow the erection of three (3) large signs and a maximum of twenty (20) small signs. Trustee Osmon seconded the motion and questioned maintenance. Mr. McPherson stated that Otis and Associates will keep their sales tools in good repair. Mr . Dettmer stated that sign maintenance is required by Ordinance. A voice vote found the following: 2757 5/7/73 AYES: Trustee3Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. In response to a question from Trustee Shirley, Mr . McPherson stated that Otis is the architect and designer of The Crossings and Richards Group is the developer . Hetlinger ' s Service Station/Signs Roy Delmont displayed renderings of two signs proposed for Hetlinger ' s Service Station. One sign will be 5 ' by 8 ' double-faced, illuminated and 20 feet high. The other sign will be 36 feet long and placed on the front of the building. Mr. Dettmer stated that these signs meet the requirements of the Sign Ordinance. President Armstrong noted that it was a unanimous decision of the Appearance Control Commission to approve this request for signage. Trustee Shirley moved the Board approve the recommendation of the Appearance Control Commission. Trustee Osmon seconded the motion. In response to a question from Trustee Rech, Mr. Delmont stated that illumination is constant. A voice vote found the following: � II AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Nursery School/Dunell Shopping Center President Armstrong stated that the Plan Commission has reviewed plans, presented by Mr. Raymond Brosio, to construct a nursery school on Ellen Drive behind the Dunell Shopping Center. Carl Genrich, Chairman of the Plan Commission, stated that under the Annexation Agreement and Zoning Ordinance, the developer may construct the nursery school, and no decision of the Board is required. President Armstrong stated that Mr . Brosio will be requested to submit plans and landscape plans to the Appearance Control �../ Commission, and asked Mr. Larson to contact him. The Director of the nursery school at Kingswood Methodist Church stated that his school will not be located in the proposed building as indicated in the Plan Commission report. 1 Mr. Dettmer stated that homeowners were notified at the time �.,.., the zoning change was made. 1 flael i i I I I I { I, i ••• f I 2758 5/7/73 Oak Creek Apartments President Armstrong stated that an amendment of Exhibit A for the Oak Creek Apartments for the purpose of providing storm water retention has been reviewed by the Plan Commission. Mr. Genrich stated that the developer proposes a particular water retention which was not shown in the original plan, but no changes were made in the site plan that would be adequate to require a public hearing. He stated that review of the retent- ion facility should come at the time engineering plans are submitted. Resolution #0-73-12 President Armstrong read Resolution #0-73-12 , a supplemental Motor Fuel Tax resolution for the installation of a storm sewer along Buffalo Grove Road to the Arlington County Club basin. Trustee Shirley moved Resolution #0-73-12 be approved as read. Trustee Driscoll seconded the motion, and a voice vote found the following : AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 1 i�... Arlington Heights Army Air Defense Site After discussion, Trustee Mahoney moved to express the sense of the Board that Buffalo Grove is sympathetic to the efforts of Arlington Heights to obtain the Nike Site land for recreational purposes and direct the Village Manager to send a copy of our resolution to that effect to all public officials named on the Arlington Heights resolution and to Arlington Heights. Trustee Osmon seconded the motion. Karl Mueller, Public Works Officer at the Glenview Air Station, urged the Board not to pass a resolution. Trustee Mahoney felt that passage of the resolution would be a goodwill gesture to Arlington Heights. A voice vote found the following : AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll �✓ NAYES: None The motion carried. Governor ' s Conference on Youth President Armstrong reviewed with the Board the Governor ' s �.., Conference on Youth to be held at Harper College on May 11, 1973 , from 9 : 00 A.M. to 3 : 00 P.M. He then suggested any interested member should attend. • 2759 5/7/73 Arlington County Club Agreement The agreement negotiated with the owner of the Arlington Country Club in order to direct the storm water along Dundee Road into a retention/detention facility on the golf course was read. President Armstrong stated that many hours were spent negotiat- ing this agreement in an effort to improve flood control of the Village. Trustee Osmon moved to direct the Village to enter into the agreement with the Taggarts and the Arlington Country Club. Trustee Shirley seconded the motion. Discussion took place regarding several items, with one change being made. The last paragraph of Section 7 was changed to read, "Provided, however, nothing herein contained shall be construed to release, hold LICENSORS or LESSEE harmless or indemnify LICENSORS or LESSEE of and from their negligence or that of their servants , agents or employees. " A roll call vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. White Pine Strip Trustee Osmon requested the possibility of filling the ditch behind Beechwood Court East with dirt on the original earth storage area be investigated. He estimated the cost to be approximately $70 per foot. Discussion followed . President Armstrong requested more information and this matter to be on an agenda in the near future. Trustee Osmon requested the Flood Control Committee to look into the matter. Policy Statements Trustee Rathjen questioned the Village Manager ' s making policy statements to the newspapers before the matter coming before the Board. Mr. Larson stated that he has not made policy state- ments, but only his recommendations . Sidewalks/Arlington Heights Road Trustee Mahoney requested the Village to install this summer an inexpensive sidewalk from Plum Grove to Bernard. In response to a question from Trustee Osmon, Mr. Larson stated that a permanent sidewalk should not be installed until Arlington Heights Road is widened. Dundee Road �... Trustee Shirley requested the contractor for Dundee Road to be asked to clear the road of mud and dirt . Mr. Seaberg stated that complaints have been registered. Mr. Richard Heinrich stated that the intersection of Dundee and Golfview Terrace is hazardous. President Armstrong requested Mr. Larson to contact 2760 5/7/73 Mr. Sifrer of the State Highway Department about the situation. 5. Questions from the Audience Aspen Ditch Mr. Jim Stout, 1131 Twisted Oak, stated that the motion regarding the improvement of Aspen Ditch was vague. He stated that he had �.✓ been under the impression that the ditch would be improved all the way to Twisted Oak. He and Mr . John Molitor , 1141 Twisted Oak, stated that they are located on the Aspen Ditch, that their area is hazardous, but that they are not part of the improvement. President Armstrong stated that this area will be improved by Levitt with a 3 to 1 slope. He then encouraged them to participate with the petitioners south of Twisted Oak. Citizen Questions Trustee Mahoney suggested that the agenda for the second meeting of each month to have, as its first item, a half-hour for questions from citizens. President Armstrong stated that this will begin the second meeting of June. There being no further questions from the audience, Trustee �... Shirley moved the meeting adjourn. Trustee Mahoney seconded the motion, and upon a voice vote, the motion passed unanimously. Time : 12 : 05 A.M. Respectfully submitted, Village Clerk g Passed . . app,oved day of ?� , 1973 f/ / 4 Lam► de A.._. r Vill•�ge Pr-sideit