1973-02-26 - Village Board Regular Meeting - Minutes 2680
2/26/73
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,
HELD MONDAY, FEBRUARY 26, 1973 , AT THE MUNICIPAL BUILDING, 50 RAUPP
BLVD. , BUFFALO GROVE, ILLINOIS.
The President called the meeting to order at approximately 8 :10 P.M.
L, Those present stood and recited the Pledge of Allegiance to the
Flag.
The Clerk called the roll and found the following present :
President Armstrong; Trustees Fabish, Shirley, Osmon, Rathjen
Mahoney, Driscoll
Also present were Mr. Daniel Larson, Village Manager, Mr. Arnold
Seaberg, Village Engineer, and Mr. Richard Raysa, Village Attorney.
1. Minutes of February 13 , 1973
Trustee Driscoll moved the minutes of February 13 , 1973 , be removed
from table. Trustee Osmon seconded the motion, and upon a voice
vote, the motion passed unanimously.
Trustee Mahoney moved the minutes of February 13 , 1973 , be approved
as submitted. Trustee Shirley seconded the motion. Trustee Osmon
requested an insertion on page 2667 just before the recess. The
insertion refers to a comment by Trustee Osmon to Mr. Campbell that
if annexation to the Buffalo Grove Park District was not included
in the annexation agreement, he would consider a negative vote on
annexation to the Village. Trustee Osmon stated that he would like
a letter from Mr. Hitzeman, Superintendent of School District 96,
stating that they agree with statements in the annexation agreement
which effect the school district. President Armstrong requested
the Clerk to contact Mr. Hitzeman. A roll call vote found the
following:
AYES: Trustees Fabish, Shirley, Osmon, Rathjen, Mahoney, Driscoll
NAYES : None
The motion carried with changes noted.
2. Minutes of February 19 , 1973
Trustee Osmon moved the minutes of February 19, 1973 , be approved.
Trustee Driscoll seconded the motion. Trustee Osmon requested the
first paragraph on page 2674 state his concern that developer 's
contribution to park and school District comply with Resolution
#0-72-35, and that Village needs come first.
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Trustee Osmon re est the possibility of a new tape recorder be
`a g investigated anapes of all meetings be kept permanently.
President Armstrong requested the Clerk to do this .
Trustee Osmon requested on page 2678, after the motion on the
Lieberman annexation, his comment relative to the Board ' s continual
replacement of restrictive covenants prohibiting restaurants on
every annexation on Dundee Road being a "cop out" by the Board.
Trustee Fabish disagreed with this statement. A roll call vote
found the following:
AYES: Trustee Fabish, Shirley, Osmon, Rathjen, Mahoney, Driscoll
NAYES : None
The motion carried with changes noted.
Trustee Osmon requested a discussion regarding restrictive covenants
prohibiting restaurants on annexations on Dundee Road be on the next
agenda. Mr. Larson stated that this will be placed on the agenda
as soon as possible.
3. President' s Report
President Armstrong read a Proclamation declaring March 4 through
10, 1973 , as "Save Your Vision Week" . Trustee Shirley moved the
Board concur with the President ' s proclamation. Trustee Osmon
seconded the motion, and upon a voice vote, the motion passed
unanimously.
4 . Committee of the Whole
Scavenger Contact
Mr. Mark Beaubian, attorney representing James Raupp of Buffalo
Grove Disposal, requested the Village to renew the five year
contract with Buffalo Grove Disposal for residential scavenger
service. He stated that Mr. Raupp is a local businessman and that
he has performed well in the past.
Mr. Beaubian requested the following changes: no charge for single
one cubic yard bulk items, no Obligation to enter homes to remove
heavy and bulky items , compensation to contractor changed to
every other month instead of quarterly, and no obligation for bi-
weekly pick-up on holiday weeks.
Mr. Beaubian stated that in comparison with other Village ' s,
Buffalo Grove Disposal is competitive.
Trustee Osmon moved the Board enter another five year contractural
relationship with Buffalo Grove Disposal subject to contract
approval of Mr. Raysa and Mr. Larson. Trustee Mahoney seconded
the motion.
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Trustee Osmon expressed concern regarding empty trash cans blowing
into highly traveled streets and felt there should be some solution
to this problem.
Trustee Shirley noted that last year, when reviewing this contract,
he had recommended consideration of this service going out to bid
and still believed this should be done. Referring to 2. 4 of the
contract, he asked when the next union contract negotiation will
take place. Mr. Raupp replied that it will be October 1, 1973.
In response to a question from Trustee Shirley, Mr. Raupp stated
that Christmas, New Year' s Day, Labor Day, Memorial Day, Thanksgiving,
and Independence Day are the holidays for no pickup. Trustee
Rathjen stated that he does not favor discontinuation of pickup
on holiday weeks.
President Armstrong polled the board, a "yes" indicating in favor
of renewing the contract in lieu of soliciting bids, and "no"
indicating not in favor. The poll found the following:
YES: Trustees Fabish, Osmon, Rathjen, Mahoney, Driscoll
NO: Trustee Shirley
It was agreed that one cubic yard of bulky items will be picked
up at no charge and $2 .50 per each additional cubic yard will be
in the contract.
ti... It was agreed that the scavenger will not be required to enter
homes to remove heavy items.
It was agreed that compensation to the contractor will be adjusted
to every two months.
After discussion, it was decided that at the time double pickup
the day following a holiday becomes a hardship on the contractor,
the Board will reconsider.
Trustee Osmon amended his motion to include the changes agreed upon.
Trustee Mahoney seconded the motion, and a roll call vote found the
following:
AYES: Trustees Fabish, Shirley, Osmon, Rathjen, Mahoney, Driscoll
NAYES: None
The motion carried.
President Armstrong stated that the Board made this decision based
upon the professionalism of the Buffalo Grove Disposal and the fine
job done in the past.
Well #1
Upon review of the agreement, Trustee Fabish moved the Board approve
entering into the engineering agreement dated January 22, 1973 ,
with Hattis Associates for engineering services connected with
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improvements of Well #1. Trustee Driscoll seconded the motion.
In response to a question from Trustee Rathjen, Mr. Larson stated
that Alvord, Burdick, and Howson was contacted to do this work,
but they declined and recommended the Village negotiate with Miller
Artesian Well Company or hire a local engineer and follow bid
specifications on Well #3. Trustee Osmon noted that a representative
of Miller Artesian Well Company was present at a previous meeting
and adised that he could do the engineering to save the fee.
President Armstrong stated that at that time the Board decided to
go out for bids instead of entering an agreement with them. In
response to a question from Trustee Fabish, Mr. Larson stated
that Hattis prepared the specifications for bids. In response to
a question from Trustee Fabish, Mr. Larson stated that the engineer-
ing fee will be 3% of the total project. Mr. Seaberg noted that
Hattis will be in charge of all field work through the course of
the project. A roll call vote found the following:
AYES: Trustees Fabish, Shirley, Rathjen, Mahoney, Driscoll
NAYES : Trustee Osmon
The motion carried.
Well #1 Repairs
Mr. Larson stated that bids on the rehabilitation of Well #1
were opened on February 19, 1973 , at 2 : 00 P.M. He stated that of
the five companies solicited, J. P . Miller Artesian Well Company
submitted the only bid, in the amount of $101, 042. 00, excluding
engineering fees.
Trustee Shirley moved the Board accept the bid of J. P. Miller
Artesian Well Company for a base bid price of $55,925. 00 and
additional prices as in their letter. Trustee Rathjen seconded the
motion.
Trustee Osmon felt the hourly rates quoted were extravagent. He
then suggested these rates be renegotiated. Mr. Larson stated that
the Public Works Department will install the flow meter. Trustee
Shirley noted that the only hourly rate work, which will not be
done by Public Works, is bailing which is done on a lineal foot
basis. A roll call vote found the following:
AYES: Trustees Fabish, Shirley, Rathjen, Mahoney, Driscoll
NAYES: Trustee Osmon
The motion carried.
Trustee Mahoney moved the Board approve the price of $1,317 . 00 for
a flow meter from Pfister and Associates. Trustee Osmon seconded
the motion. Trustee Shirley asked if delivery time of this item
coincides with construction schedule. Mr. Larson stated that it
did. In response to a question from Trustee Osmon, Mr. Davis,
�-- Director of Public Works, stated that this work will be completed
21 days air start of installation of the pump. A roll call vote
found the following:
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AYES: Trustees Fabish, Shirley, Osmon, Rathjen, Mahoney, Driscoll
NAYES : None
The motion carried.
Trustee Osmon moved the Board approve the bid of Autocon in the amount
of $4,135. 00. Trustee Fabish seconded the motion, and a roll call
vote found the following:
AYES: Trustees Fabish, Shirley, Osmon, Rathjen, Mahoney, Driscoll
NAYES: None
The motion carried.
Village Hall Remodeling
Mr. Larson reviewed with the Board the bid opening for remodeling
of downstairs area of the Municipal Building, which was held on
February 6, 1973, at 2:15 P.M. He stated that three bids were
received as follows:
Additional Additional Additional
Company Base Bid 1 2 3
M & E Construction $14,846.35 + $352. 00 + $242 . 00 No Bid
Potter Construction $13 ,280. 00 + $150. 00 + $220. 00 - $625. 00
Anderson Construction $13, 950. 00 + $350. 00 + $100. 00 - $700. 00
Mr. Seaberg stated that additional #1 includes removal of suspended
tile ceiling, that additional #2 includes replacement of lens of
light fixtures, and the additional #3 includes removal of all
painting.
Trustee Osmon noted that this price exceeds budgeted amount by
$4, 500. 00. Mr. Larson stated that most of the expense will be in
next year ' s budget.
Trustee Mahoney moved the Board accept the low bid of Potter
Construction including additionals #1 and #2, in the amount of
$13, 650 . 00, as recommended by Mr. Seaberg. Trustee Shirley seconded
the motion. Trustee Osmon felt the additional items over the
last estimate are not worth $4 ,000.00. A roll call vote found
the following:
AYES: Trustees Fabish, Shirley, Mahoney, Driscoll
NAYES: Trustees Osmon and Rathjen
The motion carried.
Resolution #0-73-1
Trustee Osmon moved Resolution #0-73-1 be removed from table.
Trustee Driscoll seconded the motion, and upon a voice vote, the
motion passed unanimously.
President Armstrong read Resolution #0-73-1 as changed. Trustee
Shirley moved Resolution #0-73-1 be approved as read. Trustee
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Fabish seconded the motion. Trustee Fabish suggested "two lane
highway" in (c) be deleted because Dundee Road will soon be four
lanes.
In response to a question from Trustee Mahoney regarding (b) ,
Mr. Larson stated that the Palatine Fire Protection District ' s
station is located in Palatine and that the high rise buildings
will place a burden on them.
Trustee Rathjen felt that this resolution is inconsistent with
other "stands" of the Board. In response to a question from Trustee
Rathjen, Mr. Raysa stated that any land within 111 miles of Buffalo
Grove is considered under their jurisdication. Trustee Rathjen
felt that the Board has not considered "evidence presented" as
stated in the Resolution. Trustee Fabish noted that a brochure
was made available to the Board.
Trustee Rathjen noted that this project follows the flood retention
controls in Buffalo Grove and should not be condemned.
Trustee Rathjen felt that this project will not effect the quality
of services in Buffalo Grove.
Trustee Rathjen noted that the Master Plan calls for multi-family
along Dundee Road in Buffalo Grove and will do more to add vehicular
traffic than this project. Trustee Fabish noted that this project
has double the density as Buffalo Grove will allow.
Trustee Rathjen felt that Buffalo Grove' s multi-family developments
will lower the water table as much as this project.
Trustee Mahoney favored the resolution because he felt the density
should be lowered. Mr. Larson stated that the purpose of the
Resolution is to request the County Board to investigate all the
areas of concern. Mr. Raysa stated that this Resolution will
require a 3/4 vote of the County Board instead of a simple majority.
Mr. Ceabe.rg suggested that (a) be changed to "If not properly
engineered, the development could add additional storm water
drainage into the Buffalo Creek " A roll call vote found the
following:
AYES: Trustees Fabish, Shirley, Osmon, Mahoney, Driscoll
NAYES: Trustee Rathjen
The motion carried.
White Pine Ditch
In response to a question from Trustee Shirley, Mr. Larson stated
that discussion of reshaping the banks of White Pine Ditch will be
on the next agenda.
L..
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There being no questions from the audience, Trustee Osmon moved the
meeting adjourn to recess and workshop. Trustee Driscoll seconded
the motion, and upon a voice vote, the motion passed unanimously.
Time: 9 :40 P.M.
Respectfully submitted,
s
Vi age C er
Appro ed thi4 4r' day f , 1973.
V1age Pre 'dent
J I
Li