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1973-01-15 - Village Board Regular Meeting - Minutes 26411 1/15/73 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, L. JANUARY 15, 1973, AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE , ILLINOIS. . The President called the meeting to order at approximately 9:40 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following present: President Armstrong; Trustees Fabish, Shirley, Rathjen, Mahoney Trustees Osmon and Driscoll were attending another meeting and arrived at 10:15 P.M. Also present were Mr. Daniel Larson, Village Manager, Mr. Richard Raysa, Village Attorney, and Mr. Arnold Seaberg, Village Engineer. 1. Minutes of January 8, 1973 Trustee Fabish moved the minutes of January 8, 1973, be approved as submitted. Trustee Shirley seconded the motion, and a voice vote found the following: AYES: Trustees Fabish, Shirley, Rathjen, Mahoney { NAYES: None ABSENT: Trustees Osmon and Driscoll The motion carried. 2. Village Manager's Report Mr. Larson reviewed with the Board his Summary of Administrative Activities for the month of December, 1972. 3. Committee of the Whole Park District Mr. William Kiddle, President of the Buffalo Grove Park District, stated that construction of a Public Works garage on the 6.8 acres at Site 30 next to Willow Stream Park would be contrary to the basic recreational needs and plans of the Village, and that if the Park District cannot purchase that site, their 11114 funds from the Bureau of Outdoor Recreation will be placed in jeopardy. President Armstrong stated that he would like to discuss this matter with a full Board; therefore, it will be discussed at the end of the meeting. White Pine Strip Mr. Tom Dame, Chairman of the Environmental Control Committee, stated that they have worked with the Park District, the Soil Conservation Department and the Director of Public Works in drawing a plan for the improvement of the White Pine Strip. • I 26 42 --4' 1/15/73 Mr. John Woordward of the Committee made a slide presentation illustrating the condition of the area at the present time. He stated that their plan is divided into two phases, Phase I consisting of access, drainage, and erosion control, and Phase II consisting of beautification, passive recreation, and ecological model. He stated that benefits will be flood control, erosion control, nature study, and recreation. Mr. Davis, Director of Public Works, described the work to be done, as recommended by the Soil Conservation District. He stated that a drainage tile will be installed along the western edge of the Strip, the sewer pipe will be extended to the ditch, a swale will be constructed west of the ditch, fertilizer and seed will be done by Hydro Turf, and the total cost is estimated at $11,100. James Kowieski of Beechwood Road requested Hydro Turf to be used on the swale behind his home. Trustees Osmon and Driscoll arrived at this time. Discussion took place regarding the need of shaping the east bank of the ditch and various ways of accomplishing this. Mr. Kiddie and Mr. Crosland of the Park District stated that the Park District will cooperate in this matter and will provide up to $2,500 toward the cost of reworking the surface area. Trustee Shirley stated that he is in favor of the Park District contributing one-half the cost, and once the area is stabilized with grass and plants, it should be deeded to the Park District for final development for recreational use. Jill Klein of the Environmental Control Committee suggested a written commitment be obtained from the Park District guaranteeing that the project will be completed. Trustee Shirley moved this project be endorsed and the Village Manager, Director of Public Works, and Village Engineer be directed to proceed and coordinate with all agencies to fulfill the project, with the stipulation that in the next few weeks further discussion take place with Mr. Bridgman of the Soil Conservat- ion District and the people doing this work to further review the question of the east bank. Trustee Osmon seconded the motion and requested the Village Manager to obtain a written commitment from the Park District. Mr. Kiddle stated that the Park District will participate financially. A roll call vote found the following: AYES: Trustees Fabish, Shirley, Osmon, Rathjen, Mahoney, Driscoll �{ NAYES: None The motion carried. 1972-73 Fiscal Year Audit Mr. Larson reviewed with the Board interviews with municipal accounting firms regarding the 1972-73 audit. Upon the recommendation of Mr. Larson, Trustee Fabish moved the Board retain Peat, Marwick and Mitchell with the proposed auditing fee of $4,600. Trustee Rathjen seconded the motion. In response to tionat • 26 43 -- 1/15/73 a question from Trustee Osmon, Mr. Larson stated that he had worked with this firm at another municipality and recommends them highly. A roll call vote found the following: AYES: Trustees Fabish, Shirley, Osmon, Rathjen, Mahoney, Driscoll NAYES: None The motion carried. Office Furniture Mr. Larson reviewed with the Board bids received for office furniture. One bid from Westinghouse Electric Corporation was received in the amount of $4,117.40. Mr. Larson stated that bids were solicited from several firms. Trustee Osmon requested a copy of the specifications. Trustee Osmon requested a review of the Hattis agreement regarding furniture for the Village Engineer. Trustee Mahoney moved the Board accept the bid of Westinghouse Electric Corporation in the amount of $4,117.40. Trustee Driscoll seconded the motion. Trustee Fabish questioned the cost of freight and installation. Trustee Shirley moved this matter be deferred one week and the cost of freight and installation be determined and clarify the question with regard to the Hattis contract. Trustee Osmon seconded the motion, and upon a voice vote, the motion passed unanimously. Trustee Osmon requested a quote of the hourly rate of labor. Utility Step Van Mr. Larson reviewed with the Board the request from the Public Works Department for a one ton step van. The stated that this is provided for in this year's budget. With regard to the specifications, Trustee Osmon suggested "or equal" be added under Model, "minimum" be added under Suspension, "w/Gasoline Cap". He further requested Mr. Davis to investigate a forbidden clause on West Coast type mirrors. Trustee Osmon moved the Village Manager be directed to go out for bids on the step van. Trustee Fabish seconded the motion. In response to a question from Trustee Shirley, Mr. Larson stated that the van will be covered by present insurance; however, the contents will not be insured. Upon a voice vote, the motion passed unanimously. Medical Clinic President Armstrong stated that Dr. Ronald J. Grason requests permission to establish a medical clinic in the residence located at the Southwest corner of Buffalo Grove and Lake-Cook Road. Trustee Mahoney moved this request be directed to the Plan Commission. Trustee Osmon seconded the motion. Mr. Raysa noted that legal description and plats are needed. Upon a voice vote, the motion passed unanimously. 4. President's Report President Armstrong stated that the Park District would like to purchase the 6.8 Imine MEM/ 26 44-1- 1/15/73 acres at Site 30 next to Willow Stream Park. He further stated that soil borings have been ordered in order to determine if that site is usable for the construction of a public works garage. He then stated that on August 22, 1972, he directed a letter to the Park District indicating that the Village would sell them this land. He stated that their request for federal funds, which was granted, indicated that this property was Park District property, and if for some reason it does not become Park District property, it could have a negative effect on the federal funds. He stated that originally, the Board held back thissale in case the sewage treatment plant had to be expanded. He noted that at a joint workshop meeting of the Village and Park District boards, held April 10, 1972, he stated that disposition of the remaining six acres cannot be determined because it was being considered for a Public Works garage. Mr. Larson stated that he has prepared a report on this matter reviewing alternative sites for a Public Works garage. Lengthy discussion followed. Trustee Shirley moved the Village sell the 6.8 acres at Site 30 to the Park District at the price of $4,500 per acre, plus interest as originally paid by the Village in May, 1971, plus legal fees and other transfer costs, and direct the attorney to prepare the necessary deed and ordinance. Trustee Fabish seconded the motion. Lengthy discussion followed regarding use of the land for the garage and alternative sites and the possibility of the Park District losing their federal funding. A roll call vote found the following: AYES: Trustees Fabish, Shirley, Osmon, Driscoll NAYES: Trustees Rathjen and Mahoney The President voted 'Aye". The motion carried. Mr. Larson stated that this site was the only site owned by the Village that was large enough for a Public Works garage. Trustee Shirley announced that a representative from NASA is making a presentat- ion January 22, at 7:00 P.M. on applications of space exploration's affect on ecology and will have a moon rock on display. There being no further business to conduct, Trustee Shirley moved the meeting adjourn. Trustee Osmon seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 12:20 A.M. Respectf submitted, Village Clerk )4Z_„ Ap ove his day f , 1973 it a Pre 'de I I, Wow. i