1974-01-07 - Village Board Regular Meeting - Minutes 2969
1/7/74
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, HELD MONDAY, JANUARY 7, 1974 , AT THE MUNICIPAL
BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE , ILLINOIS
President Armstrong called the meeting to order at approximately
8 : 10 P .M. Those present stood and recited the Pledge of
Allegiance to the Flag.
In the absence of the Clerk, President Armstrong asked for
a motion to appoint Carol Hennenfent Clerk Pro Tem. Trustee
Osmon made a motion to that effect which was seconded by
Trustee Rech. The motion passed unanimously.
The Clerk called the roll and found the following members
present: President Armstrong, Trustees Shirley, Osmon,
Mahoney, Rech and Driscoll.
Absent: Trustee Rathjen
Also present: Daniel Larson, Village Manager, Richard Raysa,
Village Attorney and William Balling, Administrative Assistant.
1. Minutes of December 17, 1973
Trustee Osmon moved that the minutes of December 17, 1973,
be approved. Trustee Driscoll seconded the motion. Trustee
Osmon requested that with regards to Associated Planners
mentioned on page 2959 that this item be resolved relative
to hiring Associated Planners for any additional work. At
present Associated Planners are being used on an "on call
basis" . Trustee Osmon also requested that on page 2960 ,
last paragraph, his response to Trustee Rech' s question be
added to the minutes as follows: Mr. Osmon' s response to
Trustee Rech' s comments is that the fairness was explained
in that no intent as to the validity or fairness of her
vote was intended; that due to the importance of this matter
if she or Trustee Shirley have vital information pertinent
to this matter, in the best interests of the Village, it
should be brought forth and if they do not, this also should
be noted for the record. He also noted that it stated that
no minority report was necessary; that Mr. Shirley stated
that he would probably respond with a minority report or be
willing to work with Trustee Rech on same; and that Mr. Shirley
did leave it questionable as to whether he would or not.
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Mr. Shirley responded to Mr. Osmon by stating that Mr. Osmon
L-- and Mrs. Rech did discuss the subject of fairness of the
request that was made; that he spoke for himse .f only and
said that he would respond and that it would/Se done tonight;
that it is not done but will be submitted when he finishes
it. He offered to work with Mrs . Rech if she chose to and
that he would answer the request. A roll call vote found
the following:
AYES: Trustees Shirley, Osmon, Mahoney, Rech and Driscoll
NAYES: None
ABSENT: Trustee Rathjen
The motion carried with changes noted.
2 . Approval of Warrant #279
Trustee Shirley presented Warrant #279 and noted two corrections
as follows: Under GENERAL FUND - Community Development -
$2, 418 . 71 to be corrected to $2, 417. 60; and Building & Grounds -
$319 . 78 corrected to $320 . 89 . He stated this was a reclassifica-
tion between the two items . Trustee Shirley moved that Warrant
#279 as corrected be approved as read. Seconded by Trustee
Osmon. Trustee Rech questioned the payment to Franks Mechan-
ical Contractors, Inc. for repairs in Mill Creek - off set by
insurance payment. Mr. Larson explained that this was for
repairs to homeowners water heaters damaged by excessive
water pressure in the Mill Creek area. This amount was re-
imbursed to the Village by the insurance company.
Trustee Rech also questioned under revenue sharing fund the
amount of $966 . 36 . Mr. Larson explained this was payment for
services received from Hattis and Associates on the report
prepared by the staff on the Public Works Building. This bill
had been pending since January, 1973 . Discussion was held as
to why it was taken from Revenue Sharing Fund; whether Revenue
Sharing Funds were earmarked for the Public Works facility or
if it was a procedural matter. Trustee Shirley stated that
it can be reclassified. Trustee Osmon stated he felt it
should have come out of the General Fund and not out of the
Revenue Sharing Fund. Mr. Collins, Village Treasurer, also
stated that it could be reclassified but that this expense
would not commit the Revenue Sharing Funds to the Public Works
facility. Trustee Osmon asked that Trustee Shirley amend his
motion and transfer the item under Revenue Sharing to General
Fund. Trustee Shirley declined to amend his motion. A roll
call found the following:
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AYES: Trustees Shirley, Mahoney, Rech and Driscoll
NAYES: Trustee Osmon
ABSENT: Trustee Rathjen
Motion carried.
3. President' s Report
President Armstrong wished all the citizens of Buffalo Grove
a very Happy New Year and stated he hoped it would be a
healthy, happy and prosperous one for all of us . He also
stated that Verna Clayton, Village Clerk, is home from the
hospital, progressing rapidly and that we would expect to
have her back with us in approximately 30 days . The operation
was successful and that she is feeling stronger every day.
President Armstrong then proclaimed on behalf of the Buffalo
Grove Jaycees the week of January 20 through January 26 as
Buffalo Grove Jaycee Week and asked for concurrance of the
Board. Trustee Shirley so moved. Seconded by Trustee Osmon
and upon a voice vote the motion passed unanimously.
4 . Standing Committee Reports
6-' Trustee Rech reported that the special committee reviewing
the Ferris Landfill Proposal will be meeting on Wednesday,
January 9 , 1974 , with Mr. Degen and Mr. Galatha to discuss
the landfill proposal. The committee hopes to have ready
their recommendation for the first workshop session in
February. She also stated she had received a letter from
Mr. Goodwin and that he will be coming on the 22d of January
to discuss the committee' s questions.
Flood Control Committee
Trustee Rech stated that they are working on a Flood Control
Booklet which should be on the workshop session the 1st of
March; and that this booklet is a flood control booklet which
might help the citizens of the community to deal with flooding
problems .
Trustee Osmon discussed briefly the agenda he had received
from the Lake County Zoning Board. Mr. Larson was requested
to check out the items on the agenda that would possibly
pertain to the Village.
5 . Committee of the Whole
L.. Cambridge-on-the-Lake
Mr. Heinrich of the Zoning Board of Appeals reviewed for the
Board the Zoning Board of Appeals ' deliberations and the request
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of Richard J. Brown, Inc. for a height variation for their
proposed building #6 in Cambridge-on-the-Lake. The Commission
raised the following questions regarding the zoning ordinance:
What could be allowed to be granted for variation - 10%?
Was this building a four or five story building? This inquiry
resulted Lecause of a change in our zoning ordinance. The
interpretation from Mr. Raysa was the height is measured from
grade to the typical masard, not the accessory decorative
structure. Mr. Brown agreed to lower the building to comply
with the ordinance. Discussion was held concerning the height
of the building. Richard J. Brown, Inc. has agreed to not
exceed a height of 49 ' 6" . The Zoning Board of Appeals
recommends granting the maximum of 10% variance, but with the
specified amount underground and not more than four stories.
This motion was passed unanimously by the ZBA.
Trustee Mahoney moved that the Board concur with the unanimous
decision of the ZBA to grant Richard J. Brown, Inc. a 10%
variation on the height of his proposed 6th building at
Cambridge-on-the -Lake to a maximum of 49 ' 6" subject to the
same conditions reported by the ZBA. Seconded by Trustee
Driscoll. Further discussion was held concerning the height
of the building. Trustee Osmon stated that his interpretation
was that it appears to him that there never was any intention
of building what was presented to us and that the intention
at all times was to come in for a variation. Trustee Rech
stated that she voted against the 600 ' building at the time
of the original presentation and intends to do so again and
that she does not feel such a large building is an object of
beauty`'. A roll call vote found the following:
AYES: Trustees Shirley, Mahoney and Driscoll
NAYES: Trustees Osmon and Rech
ABSENT: Trustee Rathjen
Upon the advice of Mr. Raysa, President Armstrong voted on
this proposal voting AYE. The motion carried.
Metron Systems
Mr. Luisada of Metron Systems reviewed his request to the
Board to provide bus service to the Villa Verde Apartments .
In response to a question from Trustee Driscoll, Mr. Luisada
stated that there were 50% more passengers in November and
December; that last week ' s passengers increased by 40%; and
that he feels the system is doing quite well. Trustee Osmon
made a motion to approve the request of Mr. Luisada. Seconded
by Trustee Driscoll. Upon a voice vote the motion passed
unanimously.
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Mr. Luisada further stated that there is a strong interest
.__. from Cambridge-on-the-Lake for bus services and that he wanted
to keep the Board informed of future plans .
School District Donations
Discussion was held concerning the timing of turning over
cash donations from developers to school districts and the
requirement for the use of donations by the Village resolution.
Trustee Mahoney requested that the Village Attorney review
the key donation provisions in the annexation agreements
that have been executed since the passage of the resolution.
Trustee Shirley made a motion that these monies be remitted
on a monthly basis to the respective school districts with
a covering report on the basis the payment has been made and
acknowledgement of receipt of the funds. Upon the request
of Trustee Mahoney, Trustee Shirley amended his motion to
add subject to the review of Mr. Raysa of the resolution
and the agreements which apply. Trustee Mahoney seconded
the motion. Upon a roll call vote the following was found:
AYES: Trustees Shirley, Mahoney, Rech and Driscoll
NAYES: Trustee Osmon
ABSENT: Trustee Rathjen
The motion carried.
Appearance Control Commission
The AppearanceCommissionq c Control requested that Mr. Robert
Laya be appointed to the commission. Trustee Osmon moved
to approve Mr. Laya' s appointment to the Appearance Control
Commission. Trustee Shirley seconded. Upon a voice vote the
motion passed unanimously. a z<
Water Billing Services
Mr. Larson briefly reviewed the report submitted to the Board
by William Balling regarding the billing problems with
Metridata and his study on a cost comparison between Janisch,
Inc. , the County of Lake and Metridata. In response to a
question from Trustee Osmon, Mr. Larson stated that the
contract the Village has with Metridata has been sold
effective January 1, 1974, to another firm. Trustee Shirley
stated that accounts can be sold from one business to another
but you would be under no obligation to stay with them. There
is a 90 days cancellation clause with said contract.
Mr. Janisch reviewed the proposal presented and stated that
he has worked with the Village for four years while he was
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employed by Metridata and that he brings to the Village
26 years of experience in the data processing business with
the last 13 years in water billing application. In response
to a question from President Armstrong, Mr. Janisch stated
he is familiar with the problems regarding our staff ' s
dissatisfaction with the services performed previously and
that he will do everything possible to eliminate said
problems. In response to a question from Trustee Shirley,
Mr. Janisch stated that Janisch Data Processing has been in
business since July, 1973, but he brings to his clients 26
years of experience and that there are no previous agreements
between him and Metridata regarding their accounts .
Trustee Shirley moved that upon the basis of the information
submitted that we approve this agreement with Janisch all
subject to Mr. Raysa' s approval of the previous contract as
well as the proposed agreement with Janisch. Trustee Mahoney
seconded the motion. Further discussion was held concerning
overtime work, time schedule, errors and omissions. Mr.
Larson stated he wanted approval to finalize the agreement
and to send notice to terminate with Metridata.
In response to a question by Trustee Osmon, Mr. Raysa stated
that due to the fact that it is not public improvement you
do not have to go out for bids but that a waiver of bids
could be included in a motion. Trustee Shirley amended his
motion to include a waiver of bids . Mr. Larson stated that
Janisch, Inc. is approximately $1, 000 per year less than
what we are now paying. A roll call vote found the following:
AYES: Trustees Shirley, Mahoney, Rech, and Driscoll
,a..._
NAYES: Trustee Osmon
ABSENT: Trustee Rathjen
Motion carried.
In response to a question by Trustee Shirley, Mr. Larson
stated that barring no problems we would expect to change
in March or April.
Browning-Ferris Industries, Inc.
Trustee Osmon moved that this matter be tabled until a report
is submitted from the committee studying the landfill proposal.
Trustee Driscoll seconded the motion. By a voice vote the
motion passed unanimously.
Oak Creek Condominiums
A request was made by Mr. Rodeck of Albert Frank to direct
Phase III of the Oak Creek Apartments to the Plan Commission.
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They are planning to construct condominiums on the 9 acres
abutting on Golfview Terrace. Trustee Osmon moved to direct
said request to the Plan Commission. Seconded by Trustee
Driscoll. Upon a voice vote the motion passed unanimously.
Trustee Osmon requested an Executive Session after the
regular meeting. He also discussed briefly the waiving of
license fees for senior citizens . After discussion President
Armstrong polled the Board to determine those in favor of
waiving the fees and found the following:
YES: Trustees Osmon and Driscoll
NO: Trustees Shirley, Mahoney and Rech
The Board is not in favor of waiving the license fees.
In response to a question from Trustee Osmon, President
Armstrong stated that he had sent the letter with regards
to our support of School District #103 on the NIKE site
resolution.
Questions from the Audience
Mr. Mark Chamberlain announced that Trustee Driscoll is
involved with the Buffalo Grove Jaycees along with members
of the faculty of District #214 with regards to picking out
a distinguished citizen out of District #214 which serves
the Buffalo Grove High School and if any members of the
Board has a nominee he would appreciate it if they would
fill out a form which he and Mr. Driscoll have.
Trustee Osmon moved that the Board adjourn to Executive
Session to discuss personnel. Trustee Mahoney seconded the
motion. Upon a voice vote the motion passed unanimously.
Time: 9 : 20 P.M.
Respectfully submitted,
OG2%„,-G 277• �Z�J� y1
Cl rk Pro Tem
APPR thi •a o , 1974 .
L. Vi lage Preside t