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1973-12-10 - Village Board Regular Meeting - Minutes 2952 12/10/73 `,. MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, HELD MONDAY, DECEMBER 10, 1973 , AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. President Armstrong called the meeting to order at 8 :13 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. In the absence of the Clerk, President Armstrong asked for a motion to appoint Norma Krolack, Clerk Pro Tem. Trustee Osmon made a motion to that effect which was seconded by Trustee Mahoney. The motion passed unanimously. The Clerk called the roll and found the following members present: President Armstrong, Trustees Shirley, Osmon, Mahoney, Rech and Driscoll. Absent: Trustee Rathjen Also present: Daniel Larson, Village Manager, Arnold Seaberg, Village Engineer arrived at 8 :30 P.M. , and William Balling, Administrative Assistant. 1. Minutes of December 3, 1973 Trustee Osmon moved that the minutes of December 3 , 1973, be approved as submitted. Trustee Mahoney questioned page 2945 , last paragraph wherein it states that a voice vote indicated all members were in favor of the motion to defer the Civil Defense Commission appointments. Trustee Mahoney requested that this be changed to indicate that he voted "Naye" . Trustee Driscoll seconded the motion. A roll call vote found the following: AYES : Trustees Shirley, Osmon, Mahoney, Rech and Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried with change noted. 2 . Standing Committee Reports Trustee Shirley stated that he had attended a meeting at School District 103 in Lincolnshire, Illinois, regarding the proposed NIKE Housing Development. Representative Crane was in attendance at this meeting and stated that the proposed Department of the Navy Housing Project is frozen at this time and is being reevaluated by the Department of the Navy. Trustee Shirley stated he would keep the Board informed of the results of any future meetings. 2953 12/10/73 3. Questions from the Audience 6." President Armstrong stated that since this was the second meeting of the month he would ask for questions from the audience. There being none the Board moved into its regular meeting. 4 . COMMITTEE OF THE WHOLE Heikotter Public Hearing Mr. Dan Larson, Village Manager, stated that Mr. Moore, attorney for the Heitkotter annexation and zoning requested that the hearing be continued until December 17 , 1973 , as he was unable to be in attendance. President Armstrong opened the Public Hearing for the purpose of annexation and zoning and asked for a motion to defer said hearing until December 17 , 1973 . Trustee Osmon made a motion to adjourn the Public Hearing and Trustee Driscoll seconded the motion. A voice vote found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech and Driscoll NAYES : None ABSENT: Trustee Rathjen The motion carried. Strathmore Grove Sign President Armstrong recognized Mr. Roy Samanic of Levitt Residential Communities, Inc. at which time he presented a rendering of the sign to be erected for Strathmore Grove located at the southeast corner of Route 83 and Arlington Heights Road. Mr. Samanic stated that the sign was to be used exclusively to direct traffic to their subdivision. Mr. Samanic further stated that this is a triangular sign and that the Appearance Control Commission had no objections with the sign. The sign is in full conformance with the Village ' s Sign Ordinance. Further discussion followed and it was noted that the sign would be of wood composition and would comply with Village set back requirements. Trustee Shirley made a motion that the request be granted to Levitt for the erection of this sign. Trustee Osmon seconded the motion and a voice vote found the following: s.� 2954 12/10/73 AYES : Trustees Shirley, Osmon, Mahoney, Rech and Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. Trustee Shirley inquired as to the screening to be used by the Strathmore Court models. Mr. Samanic of Levitt Residential Communities , Inc. replied that his firm will install a four foot green vinyl cyclone fence. Additional landscaping will be planted inside this fence subject to the Appearance Control Commission' s review and approval. President Armstrong thanked Mr. Samanic for attending the Board Meeting and for his help in answering the aforementioned inquiries. Navajo Relief Swale Mr. Larson, Village Manager, stated that this project is complete with the exception of the final grading and restora- tion which will be done as high priority project this spring. Trustee Osmon stated that he has viewed this project and noted that he felt the drop off of the swale adjacent to the drive was deeper than he had anticipated it would be. Mr. Larson stated that this would be corrected. Trustee Osmon moved that the Village accept the easement as submitted. Trustee Driscoll seconded the motion and a voice vote found the following: AYES : Trustees Shirley, Osmon, Mahoney, Rech and Driscoll NAYES : None ABSENT: Trustee Rathjen The motion carried. Seifert Easement President Armstrong read the letter of intent from E. J. Seifert wherein he stated that he will give the Village of Buffalo Grove a 20 foot permanent easement for the 18" sanitary sewer on the west end of his property located north of Old Checker Road and east of Springside. The letter of intent further stated that Mr. Seifert would also give to the Village a 50 ' temporary construction easement. Both grants were based on the following conditions : 1. The sewer to be at no expense to Mr. Seifert and he would �... have the right to tap into same for the western half of his property west of the Farrington Ditch at no cost. 2955 12/10/73 2. The Village must see that the top soil (black dirt) is stockpiled during the construction phase and replaced immediately upon completion so that farming can be continued on the property. Mr. Larson, Village Manager, stated that the $9, 022 amount for the construction of the sanitary sewer should be pro rated among the other benefiting property; however, he stated the Village and County tap on fees must be collected. Mr. Larson also stated that accepting this easement is important as soon as possible due to the fact that Donald J. Scholz & Compa- ny must receive positive assurances that this project will continue. Trustee Rech questioned if the 20' easement would be large enough. Mr. Seaberg, Village Engineer, stated that not at this time, however, when the easement is granted we will require an additional ten feet for future maintenance. Trustee Osmon inquired if Chesterfield and Scholz had approved this revised spread of expenses in writing. He then requested that letters pertaining to this expense be received prior to the Village Board acting further on this easement acceptance. Trustee Shirley moved that the Village accept the easement proposed by E. J. Seifert for the sanitary sewer main along Old Checker Road with the following stipulations: 1. Clarification of condition No. 1 relative to the pro rata share of the construction cost noting that he would have to pay all fees. 2. That Chesterfield and Scholz verify their acceptance regarding the revised allocation of expenses for con- struction. 3. Mr. Seifert be advised that the Village will not waive any tap on fees but that the construction cost of $9 , 022 previously allocated to his parcel would be proportionately shared with the other benefiting parcels. Trustee Driscoll seconded the motion and upon a voice vote found the following: AYES: Trustees Shirley, Mahoney, and Driscoll NAYES : Trustees Osmon and Rech ABSENT: Trustee Rathjen The motion carried. 2956 12/10/73 Northwest Municipal Conference Dinner President Armstrong announced that the Northwest Municipal Conference will hold its annual dinner meeting on Wednesday, January 16 , 1974 , at the Lancer' s Steak House, Schaumburg, Illinois. President Armstrong stated that this year that Mr. Robert Collins , Village Treasurer and his wife should be included. President Armstrong asked for a motion to direct the Village Manager to make the necessary reservations. Trustee Mahoney moved that Mr. Larson make the necessary arrangements for attendance at this dinner. Trustee Osmon seconded the motion and upon voice vote found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, and Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. Village Baptist Church/Nativity Scene President Armstrong read a letter from Reverend Raymond G. Dunn of the Village Baptist Church wherein he requested L.. permission to have a Nativity scene in the front of their church at 385 Buffalo Grove Road with twelve live people taking part. President Armstrong stated additional informa- tion such as time, dates , and volume of music should be received prior to Board approval. Trustee Mahoney suggested that Mr. Larson contact Reverend Dunn and obtain more information. After lengthy discussion it was decided that after adjourning the regular meeting a phone call should be made to Reverend Dunn and the Board would subsequently take action at the Workshop Session after obtaining the additional information. Aptakisic Road/Buffalo Grove Road Trustee Osmon expressed his concern over the hazardous conditions at the corner of Aptakisic Road and Buffalo Grove Road and directed the Village Manager to have Harry Walsh, Chief of Police come back to the Board with a traffic survey for this intersection. It was pointed out that both of the roads were county roads. A report on this intersection will be prepared for the Board' s review. Dundee Road j Trustee Shirley inquired as to what would be done for the hazardous conditions now existing on Dundee Road since its repair will not be complete until next summer. Mr. Larson stated that Greco Construction has been directed to fill in 2957 12/10/73 the shoulders to provide sloping grades removing the existing drop offs. Mr. Larson further stated that if we experienced any severe weather we may have to close portions of the road within our jurisdiction. President Armstrong suggested that if need be the road could be temporarily closed while the road would be cleared of salt and ice during the winter and that any other precautionary measures should be taken this winter. Traffic would then be rerouted along other streets. It was noted that William Balling, Administrative Assistant suggested posting a lower speed limit to possibly slow down the trucks and other vehicles and that the State Police would be contacted to assist the Village if the need arised since this was a state route. There being no further business to conduct Trustee Osmon moved the meeting adjourn to workshop. Trustee Driscoll seconded the motion and upon voice vote the motion passed unanimously. Time: 8 :52 P.M. Respectfully submitted, Clerk Pro%Tem APPROVED this 7 day of � z 1973 . �/j'►�c Pit. • Vill Presi, et Li