1973-12-03 - Village Board Regular Meeting - Minutes II
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L. MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, HELD MONDAY, DECEMBER 3 , 1973, AT THE MUNICIPAL
BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS.
President Armstrong called the meeting to order at 8 :38 P.M.
Those present stood and recited the Pledge of Allegiance to
the Flag.
In the absence of the Clerk, President Armstrong appointed
Karen Fergadis Clerk Pro Tem. Trustee Rech made a motion to
that effect which was seconded by Trustee Osmon. The motion
passed unanimously.
The Clerk called the roll and found all members present:
President Armstrong, Trustees Shirley, Osmon, Rathjen, Mahoney,
Rech, and Driscoll .
Also present were Daniel Larson, Village Manager, and Richard
Raysa, Village Attorney.
1. Minutes of November 26 , 1973
Trustee Shirley moved the minutes of November 26 , 1973 , be
approved as submitted. Trustee Osmon seconded the motion.
A roll call vote found the following:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
Motion carried.
2. Warrant #277
Trustee Shirley prefaced his reading of Warrant #277 with
the statement that there is a reclassification of one of the
payments , that being the distribution of the insurance premium
to Arthur J. Gallagher which had been charged to General Govern-
ment and should have been distributed throughout the various
departments. The new figures he read are as follows :
General Fund
General Government $ 1, 696. 69
Finance 177. 95
Community Development 3 ,678 . 06
Building & Grounds 1,882 . 51
Police 8 ,162. 16
1 TOTAL $40 ,259. 64
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L. Street & Bridge Fund
Street & Bridge $ 1,233. 57
TOTAL $ 4 ,189. 77
Water Fund
Water Operating $ 5,544. 32
Sewer Operating 305 . 83
TOTAL $ 12,528 . 96
Trustee Shirley made a motion to approve Warrant #277. Trustee
Driscoll seconded.
Mr. Larson noted that the $1,200 . 00 paid to Milburn Brothers , Inc.
under the M.F.T. Fund is the final and last payment for repair
of Arlington Heights Road.
There was some discussion and then a roll call vote found the
following:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
Motion passed.
3. President' s Report
President Armstrong stated that this being the month of December
and with the way the Mondays fall, there will be only three
Board meetings during the month: December 3 , 10, and 17 .
4 . Standing Committee Reports
Regarding the special study group concerned with division of
responsibility among the Plan Commission, Appearance Commission,
and Zoning Board of Appeals , Trustee Rathjen said they have
submitted a proposal for review by Mr. Raysa to make certain
there is no conflict with State Statutes . This will then be
presented to the Board.
5. Committee of the Whole
Civil Defense Commission Appointments
President Armstrong stated that neither of the two appointees nor
Mr. Schindler was in attendance and the Board could defer the
matter or make the appointments . President Armstrong noted that
Mr. Schindler is in the hospital.
Trustee Osmon made a motion to defer this matter. Trustee Rech
L. secondpd. A voice vote indicated all members in favor of the
motiorilr Motion passed.
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Following Trustee Rathjen' s favorable comment regarding the
background information accompanying the Appearance Commission' s
recent appointment, it was decided that this should be the
procedure for all Commission appointments.
National Tea Sign
Trustee Osmon made a motion to remove this item from table.
Trustee Rathjen seconded. A voice vote indicated all in favor
and the motion passed.
Trustee Shirley reviewed for President Armstrong the reason
for tabling on November 26 , 1973; the fact that no representative
was present and no information was available.
Mr. M. Russo appeared before the Board and stated that all Elm
Farm signs have been changed to the National sign and briefly
discussed the change. He also showed a rendering of the sign.
Trustee Shirley moved that the sign be approved. Trustee Osmon
seconded. A roll call vote indicated:
AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
Motion passed.
Metron Systems
Trustee Shirley reviewed for President Armstrong the action
concerning the proposed bus service taken at the November 26th
meeting. A poll of the Board indicating favorable reaction to
acceptance of the agreement after it had been corrected by Mr.
Raysa. President Armstrong then read aloud the corrected
agreement. Mr. Raysa said that exhibit attached to the contract
was to provide for the route, the fares, and the service rendered.
Also, Mr. Raysa said the phraseology of the first part of the
contract should be clarified to indicate that Mr. Luisada has
a franchise to cover only that portion of Buffalo Grove designated
on the map and not the entire Buffalo Grove as the first part of
the contract as stated tends to indicate.
Trustee Osmon made a motion to enter into the agreement with
Metron Systems Corporation. Trustee Driscoll seconded. Dis-
cussion followed.
Mr. Luisada referred to paragraph 3 of the contract and stated
that a different route will be used in response to a suggestion
from Trustee Shirley and residents ' request. Mr. Larson asked
for a revised route map. Trustee Osmon suggested that there be
designated pick up points to eliminate the possibility of traffic
hazards. It was decided that Chief Walsh would investigate the
matter if required and note the pick up areas along the route.
Mr. Luisada said he would comply with the request for designated
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� I
pick up points is requested by the Village, but he preferred to
continue operating without them as it is a selling point and
people prefer it. Trustee Osmon also asked that the Village be
notified 30 days in advance in the event that Metron' s vehicle
insurance lapses. Mr. Raysa said the contract endorsement can
have that provision. Regarding waiver of license fees raised
by Trustee Osmon, it was decided that the waiver would stand as
the service is experimental and the vehicles involved are not
housed in Buffalo Grove. In response to a question from Trustee
Rech, Mr. Luisada said final approval by Arlington Heights was
before the Village Board this evening and he anticipated no
problem.
Regarding balance sheets, Mr. Luisada said Buffalo Grove would
receive the same sheet as Arlington Heights which is the Buffalo
Grove-Arlington Heights division sheet rather than books for all
three divisions of Metron. Referring to paragraph 14 and the
398 exchange phone number, Mr. Luisada expressed the desire to use
only the one exchange. Trustee Shirley pointed out that 398 is
a non-toll call in the areas of Buffalo Grove that Metron is now
authorized to service. Further discussion resulted in the decision
to delete paragraph 14.
Regarding use of streets in Mill Creek that are not yet completed,
it was decided that there was no problem as those same streets
�... are presently being used by school buses and garbage trucks.
Mr. Luisada stated that there is a good possibility of service
being provided to Villa Verde and questioned the procedure to
be followed in order to get Village approval. Mr. Raysa stated
that he must submit a request to the Village Board in order to
get approval to service any street in the confines of Buffalo
Grove other than one in the area authorized by the contract,
regardless of whether the street is owned by the Village or is
a State or County road. Trustee Shirley reviewed the November 26 ,
1973 , decision that the Village Board turn the request over to
the Transportation Committee for their consideration and response
to Mr. Luisada within 30 days.
President Armstrong summarized the changes in the contract as
being deletion of paragraph 14 , changing paragraph 15 to 14 ,
rewriting of paragraph 1, and a new route map to be submitted
by Mr. Luisada. A roll call vote on the motion by Trustee Osmon
to enter into contract with Metron Systems was taken and the
following indicated:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES : None
Motion passed.
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L. Ordinance No. 73-57
President Armstrong read the ordinance establishing an
Environmental Control Commission. Trustee Rech made a motion
to pass the Ordinance. Trustee Driscoll seconded. Discussion
l followed.
v Trustee Osmon strongly felt that the Ordinance should be more
closely reviewed before passage and in view of comments by
several Board members , President Armstrong began reviewing
the Ordinance and the following changes were made:
Section 1 - Term of appointment shall be 2 years with
staggered appointments .
Section 3c - Deleted. Trustee Mahoney pointed out that the
wording could lead to problems if someone happened
to have inflated notion of his powers , could easily
lead to someone overstepping his bounds regarding
pollution violations.
Section 3e - Add the words "subject to approval of the Village
Board" at the end of the clause. Trustee Rathjen
raised the point that the Commission would appear
to be speaking for the Village and this would go
;,_, beyond normal commission work, therefore ought to
be limited to Village approval.
Section 7 - Change to indicate that the commission shall submit
minutes of monthly meetings and all proceedings.
Section 8 - The Commission shall submit a proposed annual budget.
Mr. Larson suggested an annual budget to comply with
budget format as established. In answer to Trustee
Rech' s question regarding the procedure to be
followed by a commission member wishing to subscribe
to an environmental magazine, Trustee Shirley said
that would be subject to the Village Manager review.
Section 9 - A poll taken indicated that all except Trustees
Osmon and Driscoll wished the section to remain
as stated, "The commission may adopt By-Laws" .
v A roll call vote taken on the motion to approve the Ordinance
indicated the following:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
�..• Motion passed.
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Traffic Control Revisions
Mr. Larson reviewed the memos from Chief Walsh and Sgt. Voight
regarding traffic restrictions at intersections of Checker Road
and Checker Drive, St. Mary' s at Raupp and St. Mary' s at
Hiawatha about which there had been questions from residents.
The recommendation was made to leave Checker Drive and Checker
Road as is , and place parking restrictions on the north curbs
of St. Mary' s and Raupp and St. Mary' s and Hiawatha as outlined
in the memo of November 20 , 1973.
Trustee Osmon made a motion to direct the attorney to prepare
revisions to the Ordinance reflecting these changes. Trustee
Shirley seconded.
Trustee Shirley suggested that while the Ordinance is being
prepared, property owners in the immediate vicinity be notified
of the Village' s intention and invited to come forth to make
their objections, if any, known.
A voice vote indicated all in favor of the motion and the
motion passed.
L. Well Number Two Reservoir
Mr. h Larson stated t at i n the contract with Bulley & Andrews,
there is a provision for late penalty of $100. 00 per day.
Bulley & Andrews , he said, had completed the work, the reservoir
is in operation; this request is being made to waive the provision
inasmuch as the vertical pump required to put the reservoir in
complete service is not needed until June and will be delivered
on or about February 1 , 1974; therefore, the request that
penalty clause be waived inasmuch as the pump will not be
delivered as anticipated.
Trustee Osmon made a motion approving the waiver of penalty clause.
Trustee Driscoll seconded. Mr. Guttman in the audience asked
what would happen if the pump was not here when needed? Mr.
Larson said the Village is holding funds until the pump is
delivered. A voice vote indicated unanimous approval of the
motion.
Village Master Plan
President Armstrong stated that the wording of the insert for
the Village master plan map had, as requested, been presented
to the Board. He asked if there were any objections.
Trustee Shirley said the intended use of the land in question
as stated in the insert is not what the Board had designated
in its motion and he objected strenuously. He said the entire
area was designated as open space and in the insert, it is split
up three different ways.
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Trustee Osmon made a motion to table the matter until Trustee
L. Shirley and Mr. Larson can resolve the wording of the insert.
Trustee Driscoll seconded. A voice vote indicated unanimous
support of the motion. Motion passed.
l Arco Car Wash
v Mr. Bulgarelli appeared before the Board to request extension
of a special use on his parcel of land to allow him to sell
Renaults. He discussed briefly the changes this would entail
for the building and the land; these outlined in his letter of
November 27, 1973.
Trustee Mahoney made a motion to direct the request to the
Plan Commission for recommendation to the Village Board.
Trustee Driscoll seconded the motion. A voice vote found all
Trustees in favor of the motion except Trustee Osmon who voted
"No" . Motion carried.
Additional Business
Mr. Larson said he had received from Stanley Kusper' s Office
information relative to House Bill #49. He said he recommended
that the Board take action in the form of a letter in support
of House Bill #49. President Armstrong said he was not prepared
to do anything in this regard and suggested that it be put on
next week' s agenda.
Trustee Rech reminded the Board that the check program for
hypertension will be held on Saturday, December 8 from 9: 00 A.M.
to 4 : 00 P.M. at the Buffalo Grove Mall.
Trustee Osmon reported that he and Trustee Shirley had attended
a school board meeting in Lincolnshire last Thursday evening
and request was made that people sympathetic to the cause of
District 103 send letters to Dr. Schlesinger, Secretary of
Defense, giving their interest in that consideration be given
to delaying and studying further or even abating construction
of town house development on the Nike Site. He suggested that
the Village forward the resolution that had been passed and a
copy of the donation resolution to Dr. Schlesinger, Secretary
of Defense, Pentagon Building, Washington D.C. 20301.
Trustee Shirley then reviewed for the Board the facts that
3 and 4 bedroom townhouses were to be built resulting in 600-
750 school children within an 18 month period of building and
that this , being public property, generates no property taxes.
He stated that money to build a new school is tied up in
Congressional committee and operating funds for the school
cannot be guaranteed from year to year from HEW thus imposing
a tremendous burden on School District 103 . Trustee Shirley
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said he felt that the public relations work in connection with
the project had not been well coordinated and as a result there
are many disgruntled residents. He said that officials were
going to look at a piece of public land in Wisconsin as an
alternate site.
j l Trustee Rathjen questioned how Buffalo Grove could deny the
present Nike site when it had voted to turn the Arlington
Heights site which had also been considered over to the Park
District.
President Armstrong said the Board would send the resolution to
the Secretary of Defense as requested by Trustee Osmon.
Trustee Osmon moved to adjourn to executive session to discuss
personnel. Trustee Driscoll seconded the motion. The motion
passed unanimously.
Time: 10:15 P.M.
Respectfully submitted,
Clerk Pro Tefn
APPROV ! ' ' s - d. , 1973.
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