1973-11-26 - Village Board Regular Meeting - Minutes 2935
11/26/73
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD
111.....��� OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, HELD MONDAY, NOVEMBER 26 , 1973 , AT THE MUNICIPAL
BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS.
In the absence of President Armstrong, Trustee Shirley called
the meeting to order at 8 : 18 P.M. Those present stood and
recited the Pledge of Allegiance to the Flag.
In the absence of the President, Trustee Shirley called for
a motion appointing a President Pro Tem. Trustee Osmon moved
that Trustee Shirley act as President Pro Tem. Trustee Rech
seconded. A voice vote found all present in favor and the
motion passed.
In the absence of the Clerk, Trustee Shirley appointed Karen
Fergadis Clerk Pro Tem. Trustee Osmon made a motion to that
effect which was seconded by Trustee Rech. The motion passed
unanimously.
The Clerk called the roll and found the following present:
Trustees Shirley, Osmon, Rathjen, Mahoney, Rech and Driscoll.
President Armstrong was absent.
Also present were Dan Larson, Village Manager, Richard Raysa,
Village Attorney; and William Balling, Administrative Assistant.
1. Minutes of November 19 , 1973
Trustee Rech moved the minutes of November 19 , 1973 , be approved
as submitted. Trustee Osmon seconded the motion. A roll call
vote found the following:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES : None
The motion carried.
In answer to Trustee Osmon, Mr. Raysa said the President Pro
Tem has a vote as Trustee.
2. President' s Report
Trustee Shirley stated that there would be no President' s Report.
3 . Standing Committee Reports
Trustee Driscoll, Chairman of the Public Relations Committee,
reported that a meeting was held last Tuesday, November 20.
L. The deadline for the next Newsletter was set as December 6th
by which time Trustee Driscoll said he must have all material
at his home or the Village Hall. He said the Newsletter would
probably go out December 12 , 1973.
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Trustee Rech said she would defer discussion of the Tahoe
L_.. Drainage paper Mr. Seaberg had written until such time as
he would be present. She asked Mr. Raysa the court date
of the Tahoe dispute. Mr. Raysa stated that there is no
scheduled court date and the court has instructed everybody
to file briefs outlining their arguments. Mr. Raysa said
he told the court of the situation and the court replied that
it would not enter into injunction but did not want this to
become a federal case. Court further said that if the others
were not cooperating and we reported same to him, he would
keep the case in his jurisdiction to make them cooperate so
at least part of the flooding is alleviated; if we can come
up with tangible evidence of lack of cooperation, Cavelli said
we can come in anytime.
Trustee Rech also said she had wanted Mr. Seaberg to comment
on the Aspen Ditch which Levitt has not been carrying through
on as promised. Mr. Larson said he had a meeting scheduled
for the next day with Mr. Craig and Mr. Brandwine, President
Armstrong and Mr. Seaberg regarding the ditch and flooding
problems . He said he would report on it at the next Board
meeting.
Trustee Rech inquired about Levitt bearing the cost of the
work as had been stated. Mr. Larson stated that an agreement
had been reached last August between Mr. Seaberg, an engineer
�... of Levitt Residential and adjacent homeowners on the improve-
ment of the Aspen Ditch and that this agreement was again
verified by Mr. Campbell before he left.
Trustee Rech then reported on the Environmental Control
Commission. She said she attended a seminar in Peoria on
the environment on November 15, 1973 , with members of the
Commission. She stated it was most interesting; an especially
interesting note was the fact that 395 landfills have been closed !
in the State of Illinois because of improper location and
maintenance.
In response to her question regarding the Environmental
Control Commission Ordinance, Mr. Larson said it would be on
the agenda next week.
Trustee Osmon inquired as to what had been done relative to
the conversation between Mr. Larson and Mr. Raysa relative
to the formation of the new fire district. Mr. Raysa said he
had mailed a letter on November 20 regarding same. Mr. Larson
said the matter would be on the agenda on Monday, December 10,
1973.
4. Committee of the Whole
Jaycee Christmas Tree Sale
Trustee Shirley said Mr. Robert Cole of the Jaycees was
present to request waiver of permit fees that might be
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required in connection with a continuation of their annual
program to conduct a Christmas tree sale at the Ranch Mart
Shopping Center, December 8 - 23 , 1973.
Trustee Osmon made a motion to waive any such fees for the
Jaycees Christmas Tree Sale and Trustee Driscoll seconded.
Before a vote was taken, Trustee Osmon asked Mr. Cole for a
committment to clean up the area after they are finished using
it and he agreed. A roll call vote indicated the following:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Driscoll, Rech
NAYES: None
Motion passed.
Elm Farm Sign
Trustee Shirley stated that the next matter to be considered
was the change of sign for the Elm Farm Store in Buffalo Grove
Mall. As there was no picture of the sign nor was the
representative present, Trustee Osmon moved that the item be
tabled. Trustee Driscoll seconded. A roll call vote found:
AYES: Trustees Shirley, Osmon, Rech, Driscoll
NAYES: Trustees Rathjen and Mahoney
Motion passed 4-2 .
Trustee Rathjen stated that since the Appearance Control
Commission had approved the sign unanimously, the Board should
also approve it. Trustee Mahoney agreed saying that if the
vote of the Appearance Control Commission had been less than
unanimous, there would be reason to look at the sign; actually,
he said, it is just a corporate name change.
Metron System
Trustee Rathjen of the Transportation Committee said that the
Transportation Committee suggests adoption of the proposal for
bus service in the Mill Creek area with a few minor considera-
tions as outlined in the memo of November 21, 1973 .
Mr. Claude Luisada of Metron said they would like to attach
the Mill Creek subdivision to the existing Arlington Heights
route. He said agreement was needed from Buffalo Grove and
from Arlington Heights because part of the equipment is owned
by them (two out of four buses) and leased by Metron. A
meeting regarding this request is to be held Wednesday,
November 28 with the Village of Arlington Heights . Mr.
�-- Luisada felt that this meeting would be a formality and
Arlington Heights would grant permission.
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Mr. Luisada verbally traced the route maps which each of the
Board members had before them, saying these routes will add
two to four minutes to each run. He also said that two types
of service will be provided. The first service would be a
commuter service consisting of three trips in the morning and
three in the evening to the Chicago Northwestern Railroad in
Arlington Heights meeting trains listed in the proposal,
operating Monday through Friday with fares currently those
charged in northern Arlington Heights. The second service is
Dial-a-Bus which will start in Arlington Heights and Buffalo
Grove at the same time, dependent upon receipt of radio equip-
ment. There are no routes as it will operate anywhere in a
given area and fares are listed in the proposal except for the
$ . 50 surcharge to passengers wishing to go to Randhurst or
Woodfield, and $ . 75 additional surcharge for a round trip to
Woodfield. This is necessary because of the extra distance.
Mr. Luisada than gave a summary of current interest by Mill
Creek residents.
Trustee Shirley mentioned an alternate bus route that he felt
might serve more residents and Mr. Luisada said there was a
good possibility that Trustee Shirley was correct, the specific
bus route was open for change and consideration would be given.
Mr. Luisada agreed to Trustee Rathjen and the Board' s request
for a one year contract rather than a five year contract.
Mr. Raysa said outlined in the contract should be schedules,
specific routes , fares , service, insurance and type of vehicles
used and that he had not gone over the agreement in detail.
There followed discussion regarding the procedure to be followed
regarding any route changes requested in the authorized service
area. As a result of Mr. Raysa' s statement that the Board
should approve any route changes, it was stated that any
changes in route be referred to the Transportation Committee
and the Village Manager for review and approval within 30 days
of receipt of request and this can be then referred to the
Village Board. Any request for expansion of the authorized
area would require a contract amendment. Fare changes are
subject to approval of the Board. Trustee Mahoney suggested
that Mr. Luisada make any request for a route or fare change
to the Willage who would then have their own internal system
of referring the request to the proper channels without making
the procedure part of the contract. This met with concurrence
of the Board.
Trustee Rathjen reviewed the points set forth in the Trans-
portation Committee recommendation. These met with Mr.
Luisada' s agreement. He also said he would supply copies of
the insurance certificates.
In answer to Trustee Rathjen, Mr. Raysa said he would like to
redraft the agreement to incorporate fare and some other points.
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There followed discussion regarding detrimental effect to the
streets of Buffalo Grove. Mr. Raysa said that with the one
year contract, it is hard to determine any damage. Regarding
PUD areas where Buffalo Grove does not own the streets , may
be a problem. Mr. Raysa said again that it depends upon how
much Buffalo Grove wants to put into the contract. Mr. Luisada
said Arlington Heights is not concerned about damage his buses
may do to dedicated streets and Arlington Heights PUD have
shown no concern either.
As a result of questions bothering Mr. Raysa, Trustee Shirley
polled the Board to get their general thinking regarding
acceptance of the agreement and changes proposed this evening
subject to Mr. Raysa's final presentation in contract. Mr.
Luisada said this approach would be agreeable with him. The
results of the poll were:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
Trustee Shirley, after receiving no objections, stated that
the agenda for the next meeting will be distributed later than
usual so Metron can be scheduled for the December 3 agenda.
1 Mr. Luisada said he would inform Mr. Larson Thursday A. M.
of what had occurred the preceding evening with Arlington
Heights.
Mr. Luisada mentioned the possibility of Regional Transit
Authority and questioned the effects it will have and stated
he felt Buffalo Grove ought to be aware of such. Also,
regarding service and fares to the rest of Buffalo Grove,
Mr. Luisada felt that an arbitrary dividing line along Dundee
Road would separate Arlington Heights fares from higher fares
necessary because of the increased time element and reduced
number of trips. Also, regarding Cambridge and Villa Verde
commuter service, Mr. Luisada said there is a possibility that
he may be serving Villa Verde under contract to the realtor
which would eliminate Buffalo Grove involvement. This is also
possible with Cambridge but neither would occur in less than
30 days. Mr. Raysa said these possibilities raise questions
as to whether Metron could come into the Village without some
sort of franchise.
Kay' s Animal Shelter - Arlington Heights
Mr. Larson explained that this is the annual request for a
contribution from the Village to help support the shelter
where we take our animals after they are kept for 24 hours
and are unclaimed. At that time, they are taken to Kay' s
where they are handled or disposed. Mr. Larson said he and
Chief Walsh recommend that a contribution of $200. 00 be given,
an increase of $50. 00 from last year.
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Trustee Rathjen asked why there was an increase of $50. 00.
Mr. Larson said it was because of an increase in the number
of animals Kay' s handled and that it was difficult to find a
place that would take stray animals .
Trustee Rech compared this contribution with a contribution
requested several weeks ago to the United Fund. She asked
how Buffalo Grove can contribute to one charity and not
another. Trustee Shirley who voted with Trustee Rech against
the United Fund contribution said he felt this was different
in that the Village is getting a direct service and he did
not look on it as a donation.
Trustee Mahoney made a motion that the Village donate $200. 00
to Kay's Animal Shelter in consideration for the work they do
for us in taking animals off the Village' s hands. In response
to Mr. Raysa' s suggestion, Trustee Mahoney reworded the motion
to reflect a payment for services rendered. Trustee Osmon
seconded. A roll call vote found the following:
AYES: Trustees Shirley, Osmon, Mahoney, Driscoll
NAYES: Trustees Rathjen, Rech
Motion passed 4-2 .
Hi-Lift Truck
Mr. Larson presented the request for a high lift truck for
use in maintenance and repair of street lights and tree
trimming. He referred to a report of November 14 , 1973 ,
prepared by Bill Davis and Joe Barancyk which he said is
self-explanatory. Mr. Larson stated that the purchase is to
be made on a two part basis : the truck body this year ($5 ,000)
and the hydraulic hi-lift next year ($4 , 800) . He also noted
that $5,000 was budgeted in the current budget for this vehicle.
In response to a question from Trustee Rathjen, Mr. Larson said
the need was for electric lights and tree trimming. Trustee
Rathjen questioned why the $2 ,311 cost to repair gas lights
was included in the consideration of the savings to be netted
as a result of the proposed purchase. Mr. Larson said the
truck would carry supplies for the gas lights and would be used
in servicing them. Trustee Rathjen also questioned how the
truck would pay for itself in a short period as stated in the
memo from Joe Barancyk. Mr. Larson said Mr. Barancyk referred
to the speed with which the Village could repair the street
lights and the cost of rental of the equipment. Regarding
the $2, 311 for gas light service , Mr. Larson said that has
already been reduced because the Village is now servicing the
gas lights.�
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Trustee Mahoney said that he felt it was a great deal of
money to be spent at this particular time and considering
that in a year the Village would have a garage in which to
store the new vehicle, Trustee Mahoney felt it made sense
to defer the purchase until there was a place to store it.
He also said the dollar savings from rental is fairly small
to justify the expense. Trustee Rech agreed.
Trustee Osmon brought up the matter of the walk-in van
purchased 3-4 months ago to be used for storage and to date,
he said, the van is not being utilized for that purpose.
He questioned why the purchase was needed so badly if it is
not being used.
Trustee Shirley stated that the item would be deferred
according to the wishes of the Board.
Police Pension Fund Audit
Mr. Larson stated that this is an audit conducted annually by
the State of Illinois , year ending April 30, 1973 , in addition
to the regular audit that was conducted by Peat, Marwick and
Mitchell. The audit by the State goes into detail as to
several formats of procedures that should be taken by the
pension board of police and raised some items that had not
been complied with. One noteworthy item, Mr. Larson said,
is that our tax levy receipts are in accordance with the
requirements set up by the State Department of Insurance.
Trustee Rathjen said that one item that he doubted should be
deferred to the Police Pension Fund was item #7 on page 2
regarding the aggregate investment in the Bank of Buffalo
Grove. Mr. Larson said this was $68 ,000 and the account is
insured up to $20,000. Also, Trustee Rathjen noted that
David Potter, Trustee of the Police Fund is also cashier
at the bank and he recommended serious investigation of these
points. Trustee Shirley said Bob Collins had said steps were
being taken to clear up questions regarding some of the
procedural points of the report and that he would be available
Monday night to answer any questions. Trustee Shirley didn't
know whether he would be available next Monday, December 3.
Trustee Rathjen made a motion that the Board ask for a written
report for December 10 , 1973 , from the Police Pension Fund
as to the summary points one through nine and the actions
they are taking to answer the points that are raised. Trustee
Osmon seconded. Trustee Osmon asked that the motion be amended
to request that if they do not have the report December 10th,
they be here with the reason why. Trustee Mahoney felt that
a written report was not necessary and might require an undue
amount of time on the part of the pension fund people. Trustee
�.. Rathjen said his motion would stand as stated. A roll call
vote found:
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AYES: Trustees Shirley, Osmon, Rathjen, Rech
NAYES: Trustees Mahoney, Driscoll
Motion passed 4-2.
After some discussion as to the date of scheduling, it was
decided to schedule the Police Fund December 10 , 1973 .
Village Audit
Mr. Larson said this was the results of an annual audit.
The Village changed auditors a year ago to Peat, Marwick
and Mitchell of Chicago. They have now compiled the audit
report and it has been submitted to the Board. Mr. Larson
then asked for Board approval.
Trustee Rathjen moved that the Board accept the report as
submitted by Peat, Marwick and Mitchell. Trustee Mahoney
seconded. A roll call vote found:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech,Driscoll
NAYES : None
Motion passed.
l_.
Questions from the Audience
Rich Heinrich of the ZBA asked that Mr. Raysa be present
at the December 6th Public Hearing for Richard Brown of
Cambridge-on-the-Lake to answer legal questions that have
arisen. Mr. Raysa said he could not attend due to a conflict
of activities. Trustee Shirley suggested that Mr. Heinrich
refer to the Village Board minutes pertaining to Cambridge-on-
the-Lake and their annexation agreement, confer with Mr. Raysa
after tonight' s meeting, and then proceed with the Public
Hearing. If there was still doubt, they could defer the
decision. Regarding placing Richard Brown on the December 10th
agenda, Trustee Shirley said it was very doubtful.
John Pinella asked whether the pavement break would be filled
in by the Village if Dundee Road is not finished. Mr. Larson
said Mr. Sifrer advised him that if the road is not finished,
they will put in gravel so there is a gradual slope and no
sharp drop. Mr. Larson further stated that damage done to
vehicles should be referred to the Secretary of the Department
of Transportation as it is a state route.
_ i
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There being no further business , Trustee Osmon moved to
adjourn to executive session to discuss personnel. Trustee
Mahoney seconded. Motion passed unanimously.
Time: 10 :09 P.M.
Respectfully submitted,
; ?((a/AL-e—t-) �� �� L�
Clerk Pro Tem
APPROVED day of , 1973 .
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