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1973-10-22 - Village Board Regular Meeting - Minutes 2897 10/22/73 L. MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, HELD MONDAY, OCTOBER 22 , 1973 , AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS l J President Armstrong called the meeting to order at approximately �J 8 :15 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. In the absence of the Clerk, President Armstrong appointed Karen Fergadis Clerk Pro Tem. Trustee Osmon made a motion to that effect which was seconded by Trustee Shirley. The motion passed unanimously. The Clerk called the roll and found the following present: President Armstrong; Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll. Also present were Daniel Larson, Village Manager, Richard Raysa, Village Attorney, and Arnold Seaberg, Village Engineer. 1. Minutes of October 15, 1973 Trustee Rathjen moved the minutes of October 15, 1973 , be approved as submitted. Trustee Shirley seconded the motion but noted that on page 2890 , the last paragraph, the question was raised by Trustee Rathjen rather than by him. Trustee Rech stated that on the bottom of page 2889 the correct spelling of the name of the new member of the Environmental Commission is Mr. Jim Behymer. Also, Trustee Rech made the addition to page 2892 , "The Scholz representative stated that the retention would be provided before construction of buildings began. " Trustee Rathjen stated that at the top of page 2891 he would like reference made to the fact that he had questioned Mr. Settani about the development of the White Pine strip and criticized the situation whereby the matter of granting the Park District' s request was being discussed at a date which made it impossible to discuss the matter because it was beyond the date for refiling and resubmitting for an extension of the federal monies. l ) A roll call vote found the following: v AYES: Trustees Shirley, Rathjen, Mahoney, Rech Driscoll NAYES : None L. Trustee Osmon abstained. The motion carried with corrections noted. 2898 10/22/73 2. President' s Report President Armstrong publicly regretted the fact that some person or persons had gone into the Council Chambers and destroyed a L.� number of microphones and torn down the American Flag. He said the cost of the damage would come close to $400 and said that he hoped the practice of leaving the Municipal Building open and door unlocked would not have to be changed as a result of activities such as this. 3. Standing Committee Reports Natural Resources Trustee Osmon stated that the Blue Ribbon Committee of the Park District has started meeting again with regard to park acquisition with Miller Builders in the Mill Creek area. At last week' s meet- ing, Trustee Osmon stated, the Park had presented a proposal to be offered Miller Builders. After the upcoming October 27th meeting, he said an effort would be made to get together with Miller Builders to come up with concrete suggestions and hopefully approval for additional park area in the Mill Creek area. He invited all inter- ested citizens to attend the October 27th meeting at 2 : 00 P.M. in the Village Board Room. Also, in the Fire Committee, Trustee Osmon went on to say, a welcome meeting was held with the Trustees of the Long Grove Fire Protection District last Thursday. The report will be compiled with the report to be made to the Board two weeks from tonight. 4 . Committee of the Whole School District 103 As no one was present at the meeting from School District 103 nor was any letter of explanation sent as had been requested by Presi- dent Armstrong in order that a discussion might take place regarding the District' s request, President Armstrong stated that the item would not be considered at tonight ' s meeting. The Crossings - Phase II Mr. James Otis presented drawings of the entire planned development of the Crossings as originally presented. He said they are presently constructing Phase I at the north end and proposing to come through and construct Phase II which is approximately 27 acres and the purpose of the illustrations is to show the approval of Phase II is identical in terms of number of units, number of units per acre, and park district land to that originally submitted for approval on the total planned development. He said they hoped to get approval for Phase III next spring; also at that time, for a portion of the commercial center. Also included in Phase II is the recreation center. Mr. Otis said approval had been received from the Planning L... Commission, Appearance Commission and Park District. Mr. Otis stated that they are seeking immediate approval to start construction of the recreation building and swimming pool. 2899 10/22/73 He said drawings had been submitted to the Engineering Department and that was the key request. As far as the `—' signing of the documents, he said they had not performed their responsibility in having the Trustee for the Trust sign them. Due to a banking convention, this was not done but Mr. Otis stated the documents are in order. Trustee Osmon asked why the park pavilion leading into the lake area spoken of wasn't shown. Mr. Otis said the structure wasn' t shown because they are going to work with the Park District in deciding exactly what they want. It will not be a separate lot but will be dedicated in Lot A of Block 2 as their attorneys decide how to legally describe the property. Mt. Otis said, in answer to Trustee Osmon, that the pavilion was extra and not part of their obligation of the annexation agreement. Mr. Raysa said, in answer to Trustee Osmon, that there was no need to designate the area for the pavilion since there was nothing in the Preannexation Agreement requiring it. Trustee Rathjen asked whether Fremont Way coming in from the North on Block Two might not be another Checker Road situation. President Armstrong said the numbering system will be different. Dan Larson said they took the whole project and renumbered the streets so there are no conflicting numbers. Each block represents a different series of numbers. ... Trustee Rech asked Mr. Otis about the distance between Building G and the actual creek line and actual flood plain line and also these distances from Building N. Mr. Otis replied that the actual building line is well outside the flood plain; the lot lines of Lot N extend somewhat into the flood plain but there is no reason to legally disallow it. Mr. Otis said the distance from the point of Building N to the creek bed line is roughly 37-38 feet; Building G, he said, would be about 30 feet from closest point to creek bed. Trustee Rech explained that her concern over the distance between the buildings and creek and flood plain is during times of heavy rain and because of the potential of having erosion problems in those two particular areas and you're not able to get in with equipment if you have to do work on the banks , for example. Initially there might be no problem, but as time passes problems are created and it is difficult then. Mr. Otis said he didn't feel there would be a problem, but if the Board did, they could cut corners on the lots as there is nothing to restrict backyard allocation of land. In response to Trustee Rech' s question as to whether 38 feet on Building N and 30 feet on Building G is adequate for what- ever work might have to be done, Arnold Seaberg replied that he hasn' t started the plan review for this job. Trustee Rech stated that she felt they were giving a lot of final plat L_. 2900 10/22/73 approvals before the engineering is approved; Levitt, Scholz , and now Otis. Dan Larson said that regarding location of the building, the Flood Plain Ordinance requires they be 150 feet from center line of the stream so there would have to be some change. Also, he noted that he and Arnold Seaberg recommended approval of the club house only and suggested that final approval be held until the Village Engineer has had time to approve it. Village Attorney Mr. Raysa said there would be no problem granting final plat approval to only the recreation center and swimming pool as they are separate and across the street from the balance of the development. Trustee Shirley moved that the Board grant approval of the recreation area with the balance of Phase II to be returned for final approval after review by the engineer. Trustee Osmon asked that the motion be amended to say that the balance of Phase II is not to come back until final engineering approval is granted. Trustee Rathjen seconded the motion, and a roll call vote found the following: AYES: Trustees Shirley, Rathjen, Mahoney, Rech, Driscoll, Osmon. NAYES: None Motion carried. Mr. Otis briefly mentioned to the Board that they would be requesting to annex a corner on which agreement has just been reached with the owner. As it is a busy corner, it will be an addition to the commercial area; hope to put in a bank. The item met with Board enthusiasm. Village Board Salaries President Armstrong stated that periodically discussion of salaries of elected officials as to whether or not they should be increased is engaged in. He made it clear to the audience that any increase the Board grants would be to future elected officials and not those presently on the Board. The list of salaries of some of the neighboring communities indicated Northbrook and Deerfield do not pay their elected officials anything while Wheeling, Arlington Heights , and Palatine pay more than the officials of Buffalo Grove receive. President Armstrong said that since he determined the amount of time and work involved as a trustee, he favored increased salaries. He said that was his personal opinion and discussion followed. Dan Larson stated that Village Trustees by law may receive up to $25. 00 per meeting or $100. 00 per month and the Village President may receive up to $3 , 000. Officials who receive more in other Villages do so because they are under home rule. 2901 10/22/73 President Armstrong stated trustees now receive $7 .50 per meeting or $30. 00 per month. He suggested that be doubled. Trustee Rathjen made a motion that the salaries of the elected officials in Buffalo Grove be increased to statutory limits; that is to say $100. 00 monthly to trustees , $3 , 000 to the Village President. President Armstrong amended the motion to state that trustees receive $25 . 00 per meeting and Trustee Rathjen concurred. Trustee Osmon seconded. Trustee Mahoney objected to the motion. He said that even the increased salary is not realistic compensation for the time involved. He felt that it was a symbolic gesture that the Board keep themselves nominal. The nominal remuneration in no way caused a scarcity of people willing to run for office; an increase would not increase the caliber of person interested in running. Lastly, the people of the community would appreciate the gesture if they kept themselves where they are in terms of salary. Trustee Rech was in agreement. Rich Heinrich of the Zoning Board of Appeals who was in the audience was in agree- ment. Trustee Shirley was generally in agreement; however, if there was to be an increase , he felt it didn't have to be the maximum allowed but rather should be an amount required to cover out-of-pocket costs to trustees. For himself, he con- sidered an increase a moot question. Trustee Rathjen felt that those concerned about expenditures could better spend time pruning the budget in other ways and exercising their judgement in any number of categories that could be better excised from the annual budget. A roll call vote found the following: AYES: Trustees Osmon, Rathjen, Driscoll NAYES : Trustees Shirley, Mahoney, Rech I � President Armstrong voted AYE to break the tie. The increase will take effect on those officials elected at the next election. Trustee Shirley questioned whether an appointee to fill a position vacated by a trustee who was not up for re-election at the next election but vacated before the following election would receive the raise. President Armstrong stated the increase is to the position and not the individual. Trustee Osmon made a motion to direct the attorney to prepare the proper ordinance to make the Board action legal. Trustee Driscoll seconded. A roll call vote found: AYES: Trustees Osmon, Rathjen, Driscoll L— NAYES : Trustees Shirley, Mahoney, Rech President Armstrong voted AYE to break the tie. 2902 10/22/73 Bids for Parkway Trees President Armstrong stated that it is the recommendation of the staff that the Board accept the bid of Charles Klehm & Son of $59. 50 for each tree which is less than the other bid. Trustee Osmon made a motion to approve acceptance of the bid of Charles Klehm & Son of $59. 50 per tree. Trustee Driscoll seconded. Trustee Rathjen was informed by Dan Larson that the 4" and 6" trees were requested by residents of the Village and Village expense is $59.50, the remainder to be paid by resident. Mr. Larson replied to Trustee Shirley that there is a one-year warranty. Trustee Osmon then amended his motion to accept the bid contingent upon a one-year warranty. Mr. Larson said the nursery would give the Village a bond on the guarantee for the one year period if the nursery should move. A voice vote found: AYES: Trustees Shirley, Rathjen, Mahoney, Rech, Driscoll, Osmon NAYES : None The motion carried. L.. Offsite Storm Drainage Easements - Levitt Dan Larson brought up the matter of Levitt' s construction and occupying of homes in Strathmore Grove as they relate to off- site storm drainage easement. He referred to the letter from Kenneth R. Campbell dated October 12th outlining Levitt' s understanding of the course to be followed by both Levitt and the Village. There was discussion of the matter. Trustee Osmon suggested that the President contact the owners in question and see whether by personal contact he could get their agreement and thereby avoid having to go to court. Trustee Shirley wondered if the Village has the authority to condemn the property to get the easements. Dan Larson said that in the Annexation Agreement the Village did agree to assist them in securing any easements necessary. Village Attorney said this may be beyond the scope of statute and might raise questions. He said he would like to research the point. Trustee Shirley made a motion to table the matter for two weeks until the Village Attorney can review and submit a legal opinion. Trustee Osmon seconded. A voice vote found: AYES: Trustees Shirley, Rathjen, Mahoney, Rech, Driscoll , Osmon NAYES : None The motion carried. 2903 10/22/73 �-• There being no questions from the audience and no further business to conduct, Trustee Mahoney moved the meeting adjourn to workshop. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Shirley, Rathjen, Mahoney, Rech, Driscoll, Osmon NAYES : None The motion carried. Time: 9 : 20 P.M. Respectfully submitted, Clerk Pro Tem APPROVES id • = vf , 1973 . imp " V ll •ge Pre 'dent 4