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1974-05-20 - Village Board Regular Meeting - Minutes 3909 5/20/74 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, MAY 20, 1974 , AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS. In the absence of President Armstrong, the Clerk called the meeting to order at 8 :15 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following present: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll. Absent: President Armsrong. Also present were: Daniel Larson, Village Manager; Richard Raysa, Village Attorney; Arnold Seaberg, Village Engineer; Charles McCoy, Director of Public Works; Richard Glueckert, Finance Director; William Balling, Administrative Assistant; and Robert Collins , Village Treasurer. Trustee Osmon moved to appoint Trustee Shirley President Pro Tem. Trustee Rech seconded the motion, and a voice vote found the following : AYES: Trustees Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None ABSTAIN: Trustee Shirley The motion carried. 1. Minutes of May 13 , 1974 Trustee Osmon moved to approve the minutes of May 13 , 1974, as submitted. Trustee Mahoney seconded the motion, and a roll call vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 2. Warrant #288 Trustee Shirley presented Warrant #288 , in the amount of $72, 211. 89. Trustee Mahoney moved to approve Warrant #288. Trustee Rech seconded the motion. Several items were dis- cussed, but no changes were made. The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None L..r The motion carried. 3910 5/20/74 3. Village Manager' s Report Mr. Larson reviewed the Administrative Activities for the month of April 1974 . 4. Standing Committee Reports Environmental Control Commission Trustee Rech reported the Environmental Control Commission project of presentations regarding environment and recycling at local schools was successful and well received by students. Flood Control Committee Trustee Rech stated those who did not receive the Flood Control Booklet should contact the Village Hall. Mr. Larson stated the Village was extremely fortunate during recent rains with only one street flooded, and three homes with sewage backup in their basement. Buffalo Grove Herald Trustee Mahoney requested his letter of May 17, 1974 , to the Buffalo Grove Herald explaining his reason for not voting for expenditures to Paddock Publications be made a part of the record for the meeting. 5. Committee of the Whole Oak Creek Condominiums Trustee Osmon moved to remove from table consideration of Oak Creek Condominiums, Phase III, final plat approval. Trustee Rech seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. Trustee Shirley read a letter from the Park District to Mr. Albert Frank regarding a joint meeting between the Park Board and Mr. Kenneth Rodeck held May 16 , 1974 , which stated the Park District had installed in the Kilmer Park Site 50 feet of drain tile adjacent to the shelter building, have agreed to sod the skating area with a donation of black dirt from Albert Frank and Associates, and $2, 500 of plantings; and requested the remaining $10 , 000 donation. 3911 5/20/74 Mr. Rodeck reviewed this meeting with the Park District. He stated the drainage problem and cleaning of the hockey rink was solved; however, he felt they reached an impass in terms of the concept plan approved by Al Frank and Associates and what the Park District did. Mr. Rodeck stated their contribution of money to Kilmer Park was directed toward the residents surrounding the park, and called on Mr. Jack Allsmiller, 6 Chenault Court, to inter- ject the homeowners feelings on the matter. Mr. Allsmiller questioned how the Board could legally withhold building permits when the builder has met all requirements and when the Village Board has no control over the Park District. Trustee Shirley stated the Park District feels there is a point of issue here, and the Board is within its right to withhold approval on any preliminary or final plat. After discussion, it was determined that the $25, 000 donation was not a part of the Oak Creek PUD Ordinance; therefore, it was the Attorney' s opinion the Village did not have to withhold final plat approval until payment is made. Mr. Randolph of 734 Golfview Terrace requested assistance from the Police Department to prevent cars from parking in front of driveways. Mr. Larson stated he would have the Police Department check into the matter and report back Lig to the Board. Trustee Osmon stated the Village Board does not have jurisdiction over the Park District, but they try to assist one another where possible. He also felt representatives of the Park District should have been in attendance. Trustee Rech questioned how far Al Frank & Associates and the Park District were to reaching a solution. Trustee Shirley stated all points were agreed to with the exception of the planting rendering of 26 more trees. Mr. Rodeck stated he would be agreeable to meet with the Park District and the Homeowners Association to resolve the matter. He stated the $10, 000 is available and will go for that park, but he did not think the point was 26 trees, but that the homeowners should be satisfied with the park site. It was stated the intent of the action taken two weeks ago was to encourage Al Frank & Associates and the Park District to resolve the problem. Trustee Osmon moved for final plat approval of Oak Creek Condominiums, Phase III. Trustee Rathjen seconded the motion. Mr. Al Schwerman of 8 Chenault Court stated in meetings at the Park District, he was told that $38 ,000 was spent on site development before any grass was planted and reasoned, if $38, 000 is subtracted from $62, 000, $24, 000 remains, which is Mr. Frank' s contribution; therefore, if the money had not been donated, there would have been a bare park. �� i i 3912 5/20/74 Lengthy discussion followed. L... The Clerk called the roll and found the following: AYES: Trustees Osmon, Rathjen NAYES: Trustees Shirley, Mahoney, Rech, Driscoll The motion was defeated. Trustee Mahoney moved to table. Trustee Rech seconded the motion, and a roll call vote found the following: AYES: Trustees Shirley, Mahoney, Rech, Driscoll NAYES: Trustees Osmon, Rathjen The motion carried. 9:20 P.M. - Trustee Shirley declared a recess. 9:40 P.M. - The meeting resumed. Trustee Shirley stated during the recess he telephoned Mr. Eugene Muryn, President of the Buffalo Grove Park District and set a meeting for Tuesday evening, May 21, 1974, at 8 : 00 P.M. between Mr. Rodeck, homeowners, and members of the Park Board to resolve the matter. Amusement Machines Mr. Herbert Ring requested a revision in Village Ordinance No. 65-22, the Gambling Ordinance, to permit air hockey and television skill amusement machines. Mr. Larson stated the Chief of Police has no objection to this type of games. Mr. Ring requested that his machines located in Striker Lanes be permitted to remain. The Village Clerk stated she has had three requests for business licenses for game rooms and a copy of the Village Attorney' s opinion was sent to these people saying it was not allowed at this time. Trustee Mahoney moved to approve the request and direct Mr. Raysa in conjunction with Mr. Larson and the Chief of Police to revise the ordinance to continue the current restrictions, but allowing the newer type games as discussed, and that a license per machine fee be established. Trustee Driscoll seconded the motion. Trustee Rech requested a written statement from Chief Walsh regarding these machines, type of inspection and surveillance to L. be done, and amount of time and work involved. 3913 5/20/74 The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAYES: Trustee Rathjen The motion carried. It was decided that temporary permission for the machines at Striker Lanes would be given until disposition of the amendment to the ordinance. Ordinance No. 74-14 Trustee Shirley read Ordinance No. 74-14 , an Ordinance vacating a sidewalk easement from Aspen Court to Twisted Oak Lane. Trustee Osmon moved to approve Ordinance No. 74-14 with the amendment to the Ordinance giving the legal mail box addresses of the four houses in question. Trustee Mahoney seconded the motion. Trustee Shirley read a letter dated May 15, 1974 , from Mr. and Mrs. John McShane, 4 Aspen Court, to the Village President expressing their objection to the installation of a sidewalk connecting Aspen Court and Twisted Oak, since such a sidewalk would create more problems than it would solve. The Clerk called the roll and found the following: II AYES: Trustees Shirley, Osmon, Mahoney, Driscoll NAYES: Trustees Rathjen, Rech The motion carried. Trustee Rech moved that Mr. Larson set up a meeting with Mr. Craig and Mr. Brandwein of Levitt & Sons and the Board to renegotiate the original agreement as it stood before the sidewalk easement. Trustee Rathjen seconded the motion. It was requested this item be placed on the workshop agenda for the 4th Monday in June. The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Ordinance No. 74-15 Trustee Shirley read Ordinance No. 74-15, an Ordinance amending the Zoning Ordinance to provide title captions for the trans- itional yards sections. Trustee Rech moved to approve Ordinance L... No. 74-15. Trustee Osmon seconded the motion, and a roll call vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. .... i i I i .... 3914 5/20/74 10: 30 P.M. - Trustee Shirley declared a recess. 10:40 P.M. - The meeting resumed. 1974-75 Budget Report Trustee Shirley stated that a week ago, the Board directed the Finance Director and Mr. Larson to prepare a cash flow report for the next fiscal year. Mr. Larson reviewed the Finance Committee meeting held on Saturday, May 17 , 1974 , and referred to his report to the President and Board of Trustees of May 20, 1974 , regarding budget implementation. He explained the budgetary problems are causea by Lake County property taxes being received late. Trustee Shirley referred to Item 1 of Mr. Larson' s report and stated the proposed pay scale under consideration at this time is not to be construed as being that which will be implemented in the budget. He stated nothing in the budget is final at this time. Trustee Shirley stated the Committee recommends no new employee positions to be filled without Board approval during this fiscal year; no capital expenditure payments are to be made before August 1, 1974; and all efforts are to be made to avoid the issuance of Tax Anticipation Warrants until they are absolutely necessary to meet operating expenses. Trustee Shirley stated that in the month of July, the Village could have cash expenditures greater than the cash intake by approximately $30,000. He stated any number of things could change this, but if the budget is accepted as presented, this is the general tendency of the cash flow throughout the year. Mr. Robert Collins, Village Treasurer, requested when the Village receives the allocation of real estate taxes, that reimbursement be made to the Police Pension Fund. Trustee Shirley polled the Board, an "aye" meaning pay the Police Pension Fund when the allocation is received, a "nay" mean- ing to wait until August. AYE: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAY: None Mr. Larson requested that the Conference Room be used as an office for the Finance Director and bookkeeper and defer remodeling in the rear of the council chambers until spring. 1 Trustee Shirley polled the Board, an "aye" favors Mr. Larson' s request, a nay�� rejects it. The poll found the following: AYE: Trustees Shirley, Mahoney NAY: Trustees Osmon, Rathjen, Rech, Driscoll `n. j i i I I I i I ..... t 3915 5/20/74 Trustee Shirley requested the proposal of remodeling the rear of the Council Chambers be considered at the next Board meeting. Mr. Larson requested if excess cash is left at the end of the fiscal year, that these funds be used as some form of remuneration to compensate employees. Trustee Shirley stated the 1973-74 pay scale, including "step" increases, would remain in effect until August 1. Trustee Osmon stated he did not think it was fair for the Board to ask any employee to invest their entitled pay increases in the Village, and moved if there is a problem with cash flow and raises cannot be given now, that when property taxes are received, then raises should be given retroactively. Trustee Driscoll seconded the motion. Trustee Shirley requested that before the next meeting, Board members should submit in writing any objections to the proposed salary ranges and any other comments on the budget. Trustee Rech moved to table discussion of the budget until all information is received. Trustee Osmon seconded the motion and a roll call vote found the following: AYES : Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAYES: Trustee Rathjen The motion carried. Planned Development Streets Trustee Mahoney moved consideration of Village acceptance of streets in Planned Unit Development be removed from table. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll 1 NAYES: None The motion carried. Mr. William Balling, Administrative Assistant, reviewed the revised report dated May 15, 1974 , on the Village acceptance of streets in Planned Unit Developments. Trustee Mahoney requested a polling of the Board to determine 1 if the majority of the Board favors the concept. Trustee Shirley polled the Board, an "aye" vote meaning open to continuing discussion on the question and a "nay" vote mean- ing opposed in principal. The poll found the following: AYE: Trustees Shirley, Mahoney, Driscoll NAY: Trustees Osmon, Rathjen, Rech 3916 5/20/74 .... Trustee Rech stated at the ASPO Conference, it was stated Planned Unit Development streets are private streets and for this reason, they should not be maintained with public tax money. Trustee Osmon moved to table until input from the Plan Commission is received. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. House Bill 512 Mr. Larson reviewed the Illinois Municipal League Legislation Bulletin requesting Village opposition to House Bill 512. Trustee Osmon moved to send a telegram in strong opposition to House Bill 512 to all pertinent individuals. Trustee Mahoney seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Questions from Board Salary Discussions Trustee Rathjen stated he would not participate in discussing salaries in executive session because he was advised by the Attorney General' s office that to do so would be a misdemeanor. Trustee Mahoney stated he would not participate in any public discussion of salaries of particular individuals until the courts agree with the Attorney General ' s opinion. Northwest Municipal League In reply to a question from Trustee Osmon, Mr. Larson stated he voted as an individual to approve a director for the Northwest Municipal Conference. He stated he did not do anything contrary to the Board directive, and that he was to come back to the Board and make a strong recommendation to approve. Trustee Osmon stated the Board directed Mr. Larson not to approve the hiring of this Director. Trustee Osmon moved that the Board not favor the hiring of a director. There was no second to the motion. immo/ �r ki• / 3917 5/20/74 Dundee Road Median In response to a question from Trustee Osmon, Mr. Larson stated Mr. Balling checked with the Village of Glenview and found their median strip was constructed with Village funds, and a memorandum to this effect was submitted to the Board a month ago. Next Meeting Trustee Mahoney moved that next week' s Board meeting be held on Tuesday due to the Federal Holiday on Monday. Trustee Rathjen seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Trustee Rech stated Mr. Fitzgerald of Amvets contacted her regarding the possibility of their locating a war memorial at the Village Hall. She stated that when design is determined, a formal presentation will be made. There was no objection from the Board. Trustee Osmon moved the meeting adjourn. Trustee Driscoll seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 12: 15 A.M. Respectfully submitted, 7 ---- -, Village Clerk7-4. ------ PASSED D A PRO his 'd day of , 1974 . i j it ag Preside t I t L..