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1974-03-18 - Village Board Regular Meeting - Minutes 3051 3/18/74 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, MARCH 18, 1974, AT THE MUNICIPAL BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE , ILLINOIS . President Armstrong called the meeting to order at approxi- mately 9 : 20 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following present: President Armstrong; Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, and Driscoll. Also present: Daniel Larson, Village Manager; Richard Raysa, Village Attorney, William Balling, Administrative Assistant; and William Dettmer, Chief Inspector. 1. Minutes of March 11, 1974 Trustee Rech moved to approve the minutes of March 11, 1974, as submitted. Trustee Driscoll seconded the motion, and a voice vote found the following : AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. 2. Warrant #284 L. Trustee Shirley presented Warrant #284 , in the amount of $126, 747. 79, and moved for its approval. Trustee Rathjen seconded the motion. Trustee Rech questioned Northwest Stationers ' amounts. Trustee Shirley stated that $480. 00 of the amount was for two desks and two chairs for the Public Works Department. Other items were questioned, but no changes were made. A voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 3. Village Manager' s Report President Armstrong noted the Summary of Administrative Activities for the month of February, 1974. There were no questions. 4 . Standing Committee Reports Buffalo Grove High School Trustee Osmon noted that he asked Mr. Larson to send a letter to Dr. Gilbert, Superintendent of District #214 , requesting 3052 3/18/74 placement on their agenda for March 25, 1974, to discuss Cambridge subdivision being placed in Buffalo Grove High School boundaries. Trustee Shirley moved to send this letter to Dr. Gilbert. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. Community Services Trustee Rech stated an invitation has been extended to Mr. Patrick Murray of the Illinois Bicentennial Commission to come to Buffalo Grove for the President' s Round Table, April 29., 1974 . Flood Control Booklet Trustee Rech stated she checked with various High Schools regarding printing of the Flood Control Booklet, and stated she was not successful due to lack of printing facilities. Trustee Shirley moved to authorize the Flood Control Committee to proceed to enter into the printing of this booklet with V & G Printing Company at an estimated cost of $930. 00. Trustee Osmon seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 5. Committee of the Whole Environmental Control Commission President Armstrong appointed to the Environmental Control Commission Barbara Miller, 710 Twisted Oak; Joyce Bieritz, 709 Aspen Drive; and Herb Dorn, 523 Estate; for one year terms; and Leila Sand, 651 Raupp Boulevard, and James D. Behymer, 705 Grove Drive, for two year terms. Trustee Osmon moved to concur with the President' s appointments. Trustee Rech seconded the motion and a voice vote found the following: AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. President Armstrong stated that he would await the recommend- ation of the Commission for the appointment of Tom Dame as Chairman. 3053 3/18/74 Fence Varation L-- Mr. James Kowieski, Chairman of the Zoning Board of Appeals, stated that Fred and Loree Parker, 531 Castlewood, requested that they be allowed to erect a 6 foot stockade fence on the northwest side of their property. Mr. Kowieski stated the 6 foot stockade fence on the left side of the house was approved unanimously by the Z.B.A. , but the 6 foot fence on the right side was defeated by a 3 - 2 vote. Trustee Mahoney moved to grant the variance as requested by Mrs. Parker. Trustee Osmon seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Mr. Adams Restaurant Upon recommendation of the Appearance Control Commission, Trustee Driscoll moved to approve a sign, mansard roof, and landscaping for Mr. Adams Restaurant, Dundee and Buffalo Grove Roads. Trustee Osmon seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. Public Works Garage Trustee Osmon moved to discuss the contract for an architect for the Public Works Garage at a workshop session in order to engage in lengthy consideration. There was no second to the motion. Mr. Raymond Knoeppel, of Knoeppel Associates, discussed the agreement between owner and architect on a basis of a per- centage of construction cost. Mr. Knoeppel explained that this is a standard contract. Trustee Mahoney moved to approve entering into the contract subject to review by Mr. Raysa and Mr. Seaberg, and if they find any serious problems, the con- tract will not be consumated until it is straightened out. Trustee Driscoll seconded the motion. Trustee Osmon felt the contract was an unknown quantity and that extensive discussion should be held in Workshop Session to determine cost, site, and make up of the building. President Armstrong felt the Board needs an architect' s assistance in arriving at these determinations. Trustee Rech referred to Mr. Raysa ' s letter of March 5, 1974 , and agreed with Mr. Raysa that a fixed limit be placed on construction cost. 3054 3/18/74 Mr. Knoeppel stated the work of an architect is to confer with various committees and guide them. Trustee Rech questioned Mr. Larson as to what the estimated cost of the Public Works Garage would be. Mr. Larson stated it is anticipated that the Village can afford $500, 000 and referred to his budget report of February, 1973 , for details. Mr. Knoeppel stated that at an early stage, it will determine how much money the Village has to spend and it will be his job to btay within that range. He stated this can fluctuate 5% either way, but precautions are taken during the contract document stage to make sure that if it does fluctuate more than that 5% , deletions can be made. Trustee Mahoney stated the committee met nine times, inter- viewed five architects, and Mr. Knoeppel was the unanimous selection of the Committee as the best architect for this project. He stated he did not object to a dollar limit on the project, but would like to see what the cost would be to put everything in the Public Works Garage the Village wants, and at that point decide what the Village can afford. He stated that a figure of $500, 000 could be used, but some flexibility should be allowed. Trustee Rech questioned Mr. Raysa if some provision could be included in the contract so that a limit could be set at $500, 000 and if for some reason the cost would be higher, special consideration would be granted for additional costs. Trustee Shirley and Trustee Osmon questioned the cost for Mr. Knoeppel ' s services if the project were aborted after the schematic design phase. Mr. Knoeppel stated the cost for his services would be 15% of 5% on $500, 000. 00. Mr. Larson stated if the contract is approved, Mr. Knoeppel should be given direction to prepare a report on site selections. 7 . �3`. Trustee Osmon stated he felt a set amount of money/should be determined before the architect is hired since his fee is based on this amount. In reply to a question from Trustee Rathjen, Mr. Knoeppel stated he currently has two full time architects on staff, plus four part time people. Mr. Knoeppel reviewed his V qualifications with the Board and other buildings he has designed. Discussion followed on the terms of the A. I. A. Contract. In response to a question by Trustee Rathjen, Trustee Mahoney stated the committee did not review the contract but that all of the architects used the same contract. 3055 3/18/74 Mr. Phil Ralston stated that the Wheeling Rural Fire Protection District has selected Mr. Knoeppel to act as the owner' s representative on the new fire station that is being built and he is a very reputable person. The Clerk called the roll and found the following: AYES : Trustees Shirley, Mahoney, Rech, Driscoll NAYES : Trustees Osmon, Rathjen The motion carried. 10 : 40 P.M. - The President declared a recess. 10: 53 P.M. - The meeting resumed. Buffalo Grove Fire Protection Agreement President Armstrong read Mr. Larson' s report, dated March 13, 1974, regarding the meeting of President Armstrong and Chief Winter and the resolution of various differences to the Fire Department Agreement. Trustee Mahoney requested that the word "now" be deleted from page three paragraph one. Trustee Osmon questioned whether it took just one meeting to reach this agreement. President Armstrong stated correspondence was reviewed by each party and then the meeting was held. Trustee Osmon noted that except for Item 11, he saw no changes from the recommendations of the Committee and stated he regreted having to wait so long. President Armstrong stated half of the items were changed. Trustee Osmon felt provisions should be included to increase the boundaries of the district as the Village grows. Mr. Larson stated that was the responsibility of the Fire Protection District. Trustee Osmon stated the easiest course of action is for a petitioner of annexation to request the courts to change this jurisdiction. Chief Winter stated it is the Fire Protection District' s responsibility, but because they are not aware of annexations, it is much easier if this request becomes an informal part of the Village' s package for annexa- tion. The owner then must go to the Fire District for annexation, which will put the Fire District' s Trustees in contact with the owner immediately rather than after the fact. Trustee Mahoney referred to Item 3 on page 1 and stated the $25 contribution per unit from future developers, along with other donations, is expensive and felt it should be deleted. Trustee Osmon concurred with Trustee Mahoney' s suggestion. It was decided to reword this item, but to still include "efforts to secure a second site" . 3056 3/18/74 Mr. Raysa requested the language be changed in paragraph 10, page 4, regarding the employment of full time firemen and volunteers. Trustee Osmon noted that in previous discussions the Wheeling Fire Protection District told the Village they would provide front money to operate until additional revenues came in and also assist in erection of a new fire station in the event the Village had to build one prior to becoming a municipal department. President Armstrong stated this subject was covered in a letter to the Fire District, but that a reply has not been received. Trustee Osmon moved to direct the attorney to prepare the Agreement and reword where necessary. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Driscoll NAYES : Trustee Rech The motion carried. Trustee Shirley stated he is drafting an alternative report on the Municipal Fire District. He stated he plans to present a detailed proposal in the next few weeks. Scavenger Billing Mr. Larson reviewed his report dated February 27, 1974 , regarding the sharing of costs for the billing of Village residents with the Buffalo Grove Disposal Company. After discussion, Trustee Shirley moved to have the attorney prepare the necessary papers for approval by the Board and Buffalo Grove Disposal. Trustee Osmon seconded the motion and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. Ordinance No. 74-6 President Armstrong read Ordinance No. 74-6, an Ordinance conveying certain property located on Penny Lane to the Buffalo Grove Park District. Trustee Osmon moved to approve Ordinance No. 74-6 as read. Trustee Rech seconded the motion, and a voice vote found the following: AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Mr. Raysa stated that he applied for tax exemption on the parcel. 3057 3/18/74 Ordinance No. 74�9./ �... President Armstrong read Ordinance No. 74-`, an Ordinance amending the Building Code and providing for an earlier assessment of property being constructed in the Village. Trustee Osmon moved for approval of Ordinance #74-Vas read. Trustee Driscoll seconded the motion. A voice vote found l the following: �J AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. Electrical Commission President Armstrong reappointed Mr. William Dettmer as Chairman to the Electrical Commission and congratulated him for the outstanding job he has done over the past year, and asked for concurrence of the Board. Trustee Rech moved to concur with the President' s appointment. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. 1974 Motor Fuel Tax Maintenance Supplies President Armstrong read bids on the MFT 1974 Maintenance Program. The bids were as follows : Premier Sales Corporation Sign Blanks - $ 558. 40 Prospect Heights, Illinois Sign Posts - $1,791 . 90 Vulcan Signs & Stamping Sign Blanks - $ 554. 60 Foley, Alabama Sign Posts - $2 , 772. 00 Rock Road Construction Bituminous Patching Mixture - Des Plaines, Illinois $3 ,187. 50 10 per mile travel to be computed from plant. Arrow Road Construction Bituminous Patching Mixture - Mt. Prospect, Illinois $3 ,000. 00 10 per mile travel to be computed from plant. Trustee Osmon moved to accept bids from Premier Sales Corporation and Rock Road Construction Company. Trustee Shirley seconded the motion. The reason for accepting Rock Road Construction was the computed mileage was shorter than Arrow Road Construction. A voice vote found the following: 3058 3/18/74 AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Checker Road Trunk Sewer Mr. Larson stated a permit has been received for the installa- tion of a 14 inch sanitary sewer under and across Buffalo Grove Creek and acceptance by the Village must be executed. Trustee Osmon moved to execute this permit. Trustee Shirley seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Bugner Farm President Armstrong requested that the Village be represented at the Lake County Zoning Board of Appeal' s public hearing to assure that if the zoning is granted for the Bugner Farm it is granted commensurate with the Master Plan of Buffalo Grove and to assure the proper donations to the various school and park district agencies. Trustee Shirley moved that the Board be represented at this meeting. Trustee Osmon seconded the �... motion, and a voice vote found the following: AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 6. Questions from the Board Loitering Trustee Rech questioned Mr. Raysa if there is a loitering law. Mr. Raysa stated it could be considered in the nuisance area. Strathmore Grove Trustee Rech questioned Mr. Raysa if it were proper to issue Building Permits for Strathmore Grove before easements have been finalized. Mr. Raysa replied that without assurances of proper sewer and water, he did not think a permit should be issued. Trustee Shirley suggested that minutes of the Village Board be reviewed on this question because Levitt did request building permits last fall. Trustee Rech stated final engineer- ing approval is not given until easements have been finalized. 6-- Mr. Larson stated four permits were issued. Trustee Osmon 3059 3/18/74 moved a stop work order be issued on the buildings in question. Trustee Rathjen seconded the motion. Trustee Mahoney requested this be reviewed with Mr. Raysa before a stop work order is �— issued. Mr. Raysa stated the Village is violating an Ordinance. A voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. Trustee Osmon moved to adjourn. Trustee Rech seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 12 : 05 A.M. Respectfully submitted, Verna L. Clayton Village Clerk PASSED • APP•o DAIO �S day ofZ , 1974 . i Agirh )10,Pr, V' l1_.e Pres. dent Li 1