1974-03-11 - Village Board Regular Meeting - Minutes 3042
3/11/74
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF
�--- TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS, HELD MONDAY, MARCH 11, 1974 , AT THE MUNICIPAL
BUILDING, 50 RAUPP BLVD. , BUFFALO GROVE, ILLINOIS .
President Armstrong called the meeting to order at approximately
L.J 8 :07 P.M. Those present stood and recited the Pledge of
Allegiance to the Flag.
The Clerk called the roll and found the following present:
President Armstrong, Trustees Shirley, Osmon, Rathjen, Mahoney,
Rech, Driscoll.
Also present: Daniel Larson, Village Manager; Arnold Seaberg,
Village Engineer; Charles McCoy, Director of Public Works;
Richard Raysa (arrived at 10 : 00 P.M. ) , Village Attorney; and
William Balling, Administrative Assistant.
1. Minutes of March 4, 1974
Trustee Shirley moved to approve the minutes of March 4, 1974,
as submitted. Trustee Rech seconded the motion. Trustee Rech
referred to page 3038, second paragraph from the bottom and
requested after the word "use" to insert "its good offices" .
A roll call vote found the following:
AYES : Trustees Shirley, Osmon, Mahoney, Rech, Driscoll
NAYES: None
ABSTAIN: Trustee Rathjen
The motion carried with change noted.
2 . President' s Report
Dundee Road
President Armstrong stated the State of Illinois has given
the Village approval for planting of trees and other landscaping
on the median of Dundee Road. President Armstrong asked that a
Blue Ribbon Committee be appointed to work specifically on
this beautification project and asked for volunteers in the
community to serve on this committee.
Trustee Osmon suggested that Burt Harris chair this committee
inasmuch as it was his recommendation.
Trustee Rathjen questioned what the cost for this project
would be. President Armstrong stated this would have to be
a consideration of the committee.
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Trustee Osmon suggested that due to the fact the State will
realize a savings because of the plantings , the Village request
that the savings be applied to the cost of the plantings.
Municipal Fire Department
President Armstrong stated he had met with Chief Winter
regarding the formation of a Municipal Fire Department, and
that a draft of the Agreement will be discussed at the next
Board meeting.
3 . Questions from the Audience
R. T. A.
Mr. Paul Kochendorfer questioned if the Board had taken a
position on the RTA as to what benefits it may or may not
have for Buffalo Grove. President Armstrong stated the Board
has not discussed or taken a position on this issue.
4 . Committee of the Whole
Arrowhead West
Trustee Rech questioned whether the Plan Commission has given
final plat approval to Arrowhead West. President Armstrong
referred to the minutes of the Plan Commission dated July 11,
1973, which stated "Mr. Harris said we should accept the plan
and let the Board worry about the R-O-W. Mr. Harris motioned
that we recommend to the Village Board that the developer be
permitted to revise preliminary development plan to include
shifting entire plan 5 ' north and provide for a 40 ' dedication
along southern boundary along Lake-Cook Road and to further
recommend that a 20 ' set-back along north and south boundary
line be accepted. " President Armstrong noted there was a
unanimous decision on this subject. Mr. Larry Gamm, Plan
Commissioner, stated the question of Lake Cook Road right-of-
way was forwarded to the Village Board to be resolved and
expected Chesterfield would come back to the Plan Commission
for final plat approval.
Discussion followed regarding the 50 ' right-of-way. Mr. Fred
Hillman, Executive Vice President of Chesterfield Builders ,
noted that when they submitted their final plat in May or June
of 1973, one of the things Mr. Seaberg pointed out was that
the middle of Lake-Cook Road was in Cook County and was not
the county line. He stated the Plan Commission, in reviewing
their plan, recommended they dedicate 40 ' which would have
been another 10 ' beyond what they planned to dedicate, and
there was a discrepany of 20 ' all total. Mr. Hillman stated
��„� they then came before the Board and the Village decided it
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would need the entire 50 ' dedication, and in order to
�-- accommodate their plans , the Village gave Chesterfield some
variations in respect to setback - 25 ' on the south and 15 '
on the north. Mr. Hillman stated of the 20 ' additional feet
which they took out of their plan to accommodate, 15 ' of it
was taken out by virtue of setback. The other five feet was
taken out by taking a foot here and there in the north-south
axis of the entire plan. He stated it was their understanding
they were approved by the Plan Commission except for that
dedication problem. Mr. Gamm stated the Plan Commission was
waiting to see if their recommendation regarding R 0 W would
be approved, and that Chesterfield would come back with revised
final plats. President Armstrong questioned whether this was
made known to Chesterfield. Mr. Gamm stated he assumed it
was. Mr. Hillman stated that on October 29 , 1973 , they
informed the Village they were seeking final approval. Trustee
Rech stated that before the Village Board can give final plat
approval, the Plan Commission must give final plat approval.
Mr. Hillman stated he follows the proper procedures and most
of these procedures are outlined by the Statutes of the State
of Illinois. He stated he also relies on proper guidance
from the Village officials . He stated that he did request
final approval and submitted all documents on October 29 ,
1973, and from that point followed the direction of the
Village. He stated he was unhappy with the undue delay in
these processes and felt some of the ground rules had been
changed since the Annexation Agreement. Trustee Rech noted
that in reviewing old records, she found that the same things
that Mr. Seaberg has incorporated in his review discussed
last week, were discussed in 1972.
Trustee Shirley asked Mr. Gamm if at the time the Plan
Commission discussed this matter in July of 1973 , was Lake-
Cook Road setback the only matter discussed. Mr. Gamm stated
as far as he could recollect, that was correct. Mr. Seaberg
stated it was his understanding there was not a final plat
approved because there was no plat at that time, and the
discussion revolved around setback requirements; however, it
was his understanding that the Plan Commission did give project
approval subject to engineering approval for the project layout.
Mr. Gamm stated he would concur with Mr. Seaberg only on the
basis that the only objection the Plan Commission had was the
50 ' to 40 ' right-of-way, and he would have to assume that
everything else was okay with the project. President Armstrong
suggested the Board proceed with discussion, assuming the Board
has Plan Commission final plat approval of the project. He
further stated if it is determined that the Board does not
have approval and must legally have it, Chesterfield will have
�._. to meet with the Plan Commission and then come before the
Board for final approval.
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President Armstrong stated it was the professional opinion of
the Village Staff that five manholes should be relocated from
the rear yards to the street to accommodate the Public Works
Department vehicle access when there is an emergency. Mr.
Fielding stated the manholes will have to be moved 30 to 50
feet and by doing so cause additional manholes to be added;
therefore, doubling their costs . President Armstrong polled
the Board and stated an aye vote would support the Village
Engineer' s recommendation, a no vote would favor the Chester-
field position.
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES : None
It was decided not to require televising of sewers because
it is not required by Ordinance.
With regard to sanitary sewer easements , Mr. Hillman stated
that they recognize the easements must be obtained and requested
final plat approval subject to Chesterfield ' s acquiring of
the easement.
Mr. Seaberg referred to item #1 of his report, dated March 6,
1974 , under Streets, Parking and Sidewalks and stated the
Illinois Department of Transportation procedure for design
requires an inch and one-half thicker pavement than Chester-
field plans . He stated the cost would be approximately
$8,000 more to meet a more durable design for the two entrance
drives and the circular street; however, Chesterfield is
meeting the 1968 Ordinance requirements . Mr. Hillman stated
they would not change this.
Mr. Seaberg referred to "hammerhead" turnarounds at the end
of all dead end streets . He noted Chesterfield had agreed
to Burr Oak Trail which is the longest dead end street, but
they decided not to put turnarounds on any of the other streets .
Mr. Hillman argued that the turnarounds would eliminate some
parking spaces and emasculate the open space. President
Armstrong requested a turnaround be put in on Stone Point.
Mr. Fielding stated it might not be a complete hammerhead
turnaround, but something could be designed. In reply to a
question from Trustee Rech, Mr. Seaberg noted that the Fire
Department had placed the fire hydrants and the fire trucks
would back out of the streets. President Armstrong polled
the Board and stated an aye vote will support the contention
that every cul-de-sac should have a hammerhead or some form
of a turnaround. A no vote would support leaving it as it is
with a turnaround at Burr Oak and Stone Point, meeting Mr.
Seaberg's and Mr. Fielding' s satisfaction.
AYES: Trustee Rathjen, Rech
NAYES : Trustee Shirley, Osmon, Mahoney, Driscoll
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Mr. Seaberg referred to the question of changing the width
-- of all carriage walks to 4 feet (presently designed as 3 feet) .
Mr. Seaberg noted Chesterfield felt 3 foot sidewalks were
approved; however, upon research of the minutes, no mention
of sidewalk width was made. Mr. Seaberg recommended that
Chesterfield put sidewalks on the outside of the circular
street rather than the inside, and both sides of the two
entrance drives. Mr. Hillman stated they designed their
final plan to comply with the approved Preliminary Plan.
President Armstrong polled the board and stated an aye vote
will support the Village Engineer' s recommendation, a no vote
will leave it as it is.
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
President Armstrong polled the board and stated an aye vote
will support leaving the width of the sidewalk at 36" , a
no vote will mean to widen the sidewalk to 48" .
AYES: Trustees Shirley, Mahoney, Driscoll; President Armstrong
NAYES: Trustees Osmon, Rathjen, Rech
Mr. Seaberg noted there are no plans to install sidewalks
along either side of the commercial area. He stated until
.., the sidewalks are in place, the walk to be installed by
Chesterfield from Lake-Cook Road to Cooper School will be
of limited benefit. Mr. Hillman stated they are committed
by the Annexation Agreement to install a sidewalk at the time
the commercial is developed.
Mr. Seaberg stated that street lighting will be private
lighting subject to the National Electrical Code. Mr. Charles
McCoy, Director of Public Works , requested that the two lights
at the entrances be changed to the standard street lights in
the Village, be placed on the public way outside the property
line, and given to the Village for their maintenance and
operation. Mr. Hillman agreed to this recommendation.
Upon Mr. Seaberg's recommendation, Mr. Hillman stated all
dead end street names would be changed to courts. Trustee
Rech referred to Burr Oak and noted that the Buffalo Grove
Fire Department is associated with the Arlington Fire Depart-
ment and Arlington Heights has a long street named Burr Oak;
therefore, she wondered from the Fire Department standpoint,
would difficulty arise from the identical street names . Mr.
Dettmer stated this would cause a problem since our fire
trucks are called to Arlington Heights. Chesterfield stated
they would revise this .
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Mr. Helms of the Appearance Control Commission stated they
met with Chesterfield to review the plan and recommended
15 changes. He said Chesterfield has stated they will meet
13 of the items and will present plans to them Thursday. He
stated Chesterfield did not want to plant shade trees along
Lake-Cook Road and Arlington Heights Road. The other objection
was there are no trees in the subdivision that are over 22 inches
in diameter. He stated the standard requirement in any project
is 31/2 inches. It was also suggested that screening larger
than private hedge be put in for air conditioners and water
meters in close proximity. President Armstrong asked what is
the objection against putting the trees along the two streets .
Mr. Steve Lund, Chesterfield' s landscape architect, stated
there are plantings along the rear of the buildings and it
would not be advisable to plant in the right-of-way of Lake-
Cook Road due to the widening of this road. He stated they
will be screening the units along Lake-Cook Road with berming
and trees on their property.
It was decided to accept the 13 changes .
10 : 00 P.M. - President Armstrong declared a recess .
10 : 15 P.M. - The meeting resumed.
Mr. Raysa arrived during the recess.
President Armstrong stated the Board had conferred with
Mr. Raysa, and Chesterfield will have to go before the Plan
Commission for final plat approval. Board approval will be
contingent upon the items polled by the Board.
Trustee Osmon moved that Chesterfield return to the Plan
Commission for final plat approval. Trustee Rech seconded
the motion, and a voice vote found the following:
AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
The motion carried.
Winston Square
V President Armstrong stated approval of Preliminary Plan for
Winston Square would be contingent upon a reply from Mr.
Divincenzo of School District 102 . Trustee Osmon moved to
approve the Preliminary Plan and direct the attorney to
prepare the necessary ordinances. Trustee Driscoll seconded
the motion. A roll call vote found the following:
AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES : None
The motion carried.
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Strathmore Grove Storm Sewer Easement
LL...... Mr. Brandwein, attorney representing Levitt and Sons, reviewed
a letter from the Archdiocese of Chicago, and noted when the
terms of the Grant of Easement for Strathmore Grove' s storm
sewer have been finalized, this matter shall be presented to
His Eminence, Cardinal Cody, for his approval. He stated
v the attorney for the church has agreed to the language of
the easement. Mr. Sleek, Levitt' s engineer, reviewed with
the Board their plans for drainage for the Koelper-DeMuth
tract. Trustee Osmon questioned if there would be a pipe for
drainage or an overland drainage swale. Mr. Sleek stated it
would be a pipe. In reply to a question by Trustee Shirley,
Mr. Seaberg stated maintenance of the pipe is minimal. Trustee
Osmon questioned if the pipe could be a safety hazard for
children. Mr. Seaberg stated they should require a removable
grate.
Trustee Rech questioned if the Village would have any difficulty
in the fact that the pipe is going to extend only on to the
flood plain and not all the way to the creek bed, and is the
Village going to become liable for any depression or change
in the ground contours when the water comes out of the con-
stricted pipe and flows over land. Mr. Seaberg stated that
L. all problems at the time of planning and inspection have to
be resolved. After that, any serious problem caused by the
outflow would be the Village' s responsibility. Trustee Osmon
moved to approve the Strathmore Grove Storm Sewer Easement.
Trustee Driscoll seconded the motion. Upon the suggestion of
Trustee Mahoney, Trustee Osmon amended the motion that on
acceptance by the Village, Levvitt agrees to go on record
now that they will convey their interest in the easement to
the Village. Trustee Driscoll seconded. Discussion followed
regarding access to and maintenance of the pipe. The Clerk
called the roll and found the following:
AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll
Ilk NAYES : Trustee Rathjen
The motion carried.
Public Land Donations
President Armstrong referred to a letter from the Buffalo
Grove Park District concerning an amendment or addition to
Village ordinances to require donors of land to fully list
any and all liens, back taxes or other liabilities to the
property prior to conveyance to the Village. He noted the
Park District had to pay taxes for 1971, in the amount of
$351. 96 on the Kilmer Park site. Mr. Raysa stated these
L... were accumulative taxes for up to the time Gregg Builders
transferred the property over to the Village. Mr. Raysa
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stated the Village stand should be to tell the builder the
L-. Village will accept their property, but they will pay the current
taxes. Mr. Raysa stated this is a matter of negotiation
between the developer and the Village and should not be in the
ordinance.
Motor Fuel Tax Audit
Trustee Shirley moved to accept the Motor Fuel Tax Audit for
the calendar year ending December, 1971. Trustee Osmon
seconded the motion, and a voice vote found the following:
AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
The motion carried.
Lake County Landfill
For the information of the Board Trustee Osmon stated that
on March 12th the Lake County Board is going to discuss their
sanitary landfill.
L. Trustee Osmon stated the Independent Register Newspaper
misquoted when it reported that Trustee Rech indicated that
the developer (Levitt) would have no problem in securing
offsite easements . Trustee Osmon stated there was a problem
only with sanitary easements. He stated this created an
illusion to the people of Buffalo Grove which was not correct.
Trustee Rech stated she was quoted properly.
Trustee Osmon stated several things have come to the Board
before all the processes have been exhausted. He requested
that a resolution or ordinance be passed which would avoid
the placing of any item on the agenda which has not met all
the requirements . President Armstrong stated he had reviewed
this matter with Mr. Larson and requested a check list that
is signed by each committee. Mr. Larson stated that Mr.
Seaberg and Mr. McCoy will review all developments as well
as the other committees and commissions.
Trustee Osmon stated that many of the streets are dirty at
the curbs and requested that the street sweeper be utilized
whenever weather permits .
Trustee Mahoney requested that District 214 be requested to
review their boundaries again. Mr. Larson stated he would
contact the School District.
President Armstrong stated because of the lateness of the hour,
`... the executive session to discuss personnel as shown on tonight' s
agenda will be held at 7: 30 P.M. next Monday night. Therefore,
next week 's meeting will commence at 8 : 30 P.M.
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Trustee Osmon moved the meeting be adjourned to Workshop.
Trustee Rech seconded the motion, and upon a voice vote, the
motion passed unanimously.
Time: 11: 00 P.M.
Respectfully submitted,
Village Clerk
PASS • e.1 D A PPR" QED th. f day of �` v=.- , 1974 .
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