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1975-04-14 - Village Board Regular Meeting - Minutes 4184 4/14/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, APRIL 14, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE , ILLINOIS President Armstrong called the meeting to order at approximately 8:15 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Armstrong; Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll . Also present were Daniel Larson, Village Manager; Richard Raysa, Village Attorney; Arnold Seaberg, Village Engineer; Charles McCoy, Director of Public Works; William Balling, Administrative Assistant ; and Richard Glueckert, Finance Director. 1 . Minutes of April 7, 1975 Trustee Mahoney moved to approve the minutes of April 7, 1975, as submitted. Trustee Rathjen seconded the motion , and a roll call vote found the following: AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech, Driscoll NAPES: None The motion carried. 2. Questions from the Audience There were none. 3. COMMITTEE OF THE WHOLE 1975-76 Budget Mr. Larson stated that the budget draft has been revised to reflect the salary adjustments approved at last week's Board meeting. He stated that a final revised budget report , including any changes made this evening, will be submitted for approval at next week's Board meeting. Trustee Rech noted that the news media has stated that assessed valuations in Cook County will be on a 33% basis instead of 400, and questioned if this was incorporated into projected revenue. Mr. Larson explained that the assessed valuations will be based on 33% of 1974 property values and 40% was based on 1967 values; therefore, he felt there would be little change in revenue. General Fund Revenues - Budgeted Space Rental was changed to $10,000. General Fund Expenses - Budgeted Transfer to Street & Bridge was changed to $64,000. Budgeted total was changed to $256,510. Function - Legal - Budgeted Litigation was changed to $18,000. Function - Police - Budgeted Salaries, Regular, was changed to $388,000. 4185 4/14/75 Budgeted Salaries , Desk Officers & Clerical was changed to $43,000. Budgeted Total Salaries was changed to $471 ,000. Budgeted Uniforms was changed to $7,800. In the first line of paragraph 3 of explanatory reference (a) , $15,000 was changed to $12,000. Function - Community Development - In paragraph 2 of explanatory reference (a) , December, 1975, was changed to February, 1976. Street and Bridge Fund Revenues - Budgeted Transfer from General Fund was changed to $64,000, budgeted Miscellaneous was changed to $43,800, and budgeted Total Revenues was changed to $336,700. Explanatory reference (f) was expanded to show amount of each revenue. Street and Bride Fund Egenses - Budgeted Salaries , Regular, was changed to $11+3,000, Budgeted Total Salaries was changed to $162,150, Budgeted Parkway Maintenance was changed to $9,000, and Budgeted Total Expenses was changed to $336,630. In explanatory reference (a) , September 1 , 1975, was changed to February 1 , 1976 ($2,500) . In response to a question from Trustee Rech, Mr. Larson stated that salaries have been budgeted for the two employees hired through CETA in case the Board should decide to hire them as permanent employees when CETA funds expire. Trustee Rech was not convinced that two additional employees are needed. In response to a question from Trustee Rech , President Armstrong stated that funds have been budgeted for the high lift truck, but the budget is not a commitment to purchase. Trustee Shirley stated that if the high lift truck is not purchased, funds will be needed for a street sweeper. Trustee Rech felt the explanatory reference should reflect this. Motor Fuel Tax Fund Revenue and Expenses - Trustee Shirley felt that explanatory reference '(a) should state that the previously committed purchase of opticom units may be withdrawn pending the outcome of reports from the Police Department. Civil Defense Fund Expenses - Budgeted Equipment Maintenance was changed to $1 ,800, Postage and Public Information was changed to $500, Supplies was changed to $900, Department Equipment was changed to $23,000, and Total Expenses was changed to $26,800. Paul Soucy, Director of Civil Defense, agreed to these changes. IMRF Expenses - Budgeted Village Employee Expense was changed to $71 ,000. Golf Fund Revenues - Mr. Larson stated that a report on the cost of driving range lights will be submitted to the Board by May 1 , 1975. President Armstrong requested that homeowners adjacent to the golf course be invited to that meeting. Function - Club House - Budgeted Department Equipment was changed to $ 1 ,000 with an explanatory reference. Working Cash Fund Revenues - Explanatory Reference (a) was changed to indicate the tax rate to be .050/100. 4186 4/14/75 Waterworks and Sewerage Fund Expenses - Budgeted System Improvement was changed to $141 ,800, Budgeted Space Rental was changed to $10,000, and Total Expenses was changed to $641 ,500. The third item in explanatory reference (h) was changed to $500. Function - Sewerage Operation - Budgeted System Improvement was changed to 6 000 Budgeted Department Equipment was changed to 8 00 Budgeted Equip- ment$5 $3 5 P q P 9 , > 9 Payment was changed to $19,000 with an explanatory reference, Budgeted Checker Drive Sewer was changed to $147,500, and Total Expenses was changed to $446,700, Garbage Fund Revenue - Budgeted Fees was changed to $204,000 and the Total was changed to $20b,400. Garbage Fund Expenses - Budgeted Scavenger Service was changed to $204,000. There being no further discussion nor requested changes in the budget, Presi- dent Armstrong stated that approval of the budget will be on next week's agenda. 10:05 P.M. - President Armstrong declared a recess. 10:20 P.M. - The meeting resumed. Kohl Center James Ray, architect representing property owner William Simpson, requested final plat and plan approval for the development of a shopping center located at the southeast corner of Dundee and Buffalo Grove Roads. Mr. Ray presented renderings of the center and stated that it includes 46,900 square feet of retail of which 34,900 square feet will be a Kohl 's food store and 12,000 square feet of miscellaneous retail shops with in excess of 290 parking spaces. Mr. Ray noted that the site is well landscaped on all four sides and that they have worked with the Appearance Control Commission. He stated that they also have worked with the Plan Commission and the Village Engineering Department and determined engineering details , such as storm retention release, sanitary sewer, and water service. Plan Commissioner Rodney Jacobs stated that the Plan Commission felt the plan was excellent and that the petitioner has cooperated to incorporate the suggestions of the Plan Commission and Park Board. He stated that the develop- ment was approved by the Plan Commission subject to the following conditions : 1 . The portion of paved area of the one parking stall shown within the 12 foot buffer strip in the rear of the site should be eliminated. 2. An occupancy permit should not be issued until such time as the 45 feet on the west end of the property is annexed and zoned B-2 by the Village. Mr. Raysa stated that if the buildingcomplies with side yard requirements, the Board could not refuse an occupancy permit unless there were problems with ingress or egress. Commissioner Jacobs stated that it is his understanding that the only reason a petition for annexation of the 45 foot strip has not been filed is because of the legal requirement that an annexation may not be 4187 4/14/75 heard by the Board 60 days prior to an election, and that the petition will be filed. Appearance Control Commissioner Ron Helms stated that there is a screen of diseased willow trees on the east side of the property, and that the Commission feels that when these trees die, they should be replaced by the developer with trees at 15 foot intervals. He felt the developer should be required to trim and fertilize these trees annually. Arnold Seaberg, Village Engineer, felt there were no engineering problems. He reviewed the drainage. In response to a question from Trustee Rech, Mr. Simpson stated that he would be willing to maintain that portion of the pond which is on his property, but that no agreement has been made with the Park District. In response to a question from Trustee Rech, Mr. Seaberg stated a sidewalk will be installed along the property on Dundee Road and Buffalo Grove Road. For better lighting of the parking lot, Charles McCoy, Director of Public Works , recommended that the lighting be mounted at 30 feet high instead of 25 feet with the exception of the lights on the building. Lengthy discussion followed. Trustee Osmon moved to approve the plan and final plat contingent upon their performing the various stipulations of the Village Engineer, the Plan Commission , and the Appearance Control Commission , lights mounted 30 feet high, and petition for annexation of the 45 foot strip. Trustee Mahoney seconded the motion Trustee Rathjen felt the development should not be approved until the 45 foot strip is annexed. The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAPES: Trustee Rathjen The motion carried. CETA Program President Armstrong reviewed the agreement with Cook County for temporary employment of two persons in the Department of Public Works through the CETA Program. Trustee Rech moved to approve the agreement. Trustee Shirley seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAPES: None The motion carried. Ordinance #75-8 Trustee Mahoney read Ordinance #75-8, an ordinance adopting the 1975 edition of the BOCA Housing Code. Trustee Osmon moved to approve Ordinance #75-8 as read. Trustee Rech seconded the motion, and a voice vote found the following: 4188 4/14/75 AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAPES: None The motion carried. The Crossings , Phase III Trustee Driscoll moved to direct to the Plan Commission and the Appearance Control Commission a request from the Richards Group for final approval of Phase III of the Crossings. Trustee Osmon seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAPES: None The motion carried. Buffalo Grove Days , 1975 Trustee Shirley stated that the Buffalo Grove Days Committee would like to feature a one day two-feature performance of the Emmett Kelly Junior All Star Circus to take place at the Buffalo Grove High School Gymnasium on Saturday of the Labor Day weekend. He stated that the two performances will cost $5,000 and if the program is successful , revenue will equal expense. He requested approval to execute the contract and make a deposit of $2,000. Trustee Osmon moved to approve the request. Trustee Driscoll seconded the motion. Trustee Rathjen felt the Board should have been advised of this request earlier in order to evaluate cost and margin of profit. A voice vote found the following: AYES: TrusteesShirley, Osmon, Mahoney, Rech, Driscoll NAPES: Trustee Rathjen The motion carried. Water Rates Trustee Rech referred to a recent newspaper article and questioned when it was decided to lower the water rate. President Armstrong stated that the headline was misleading, but that revenue and expenses will be watched and if some miscalculation has been made, there could be changes. Adjournment There being no further business to conduct, Trustee Mahoney moved to adjourn. Trustee Shirley seconded the motion , and upon a voice vote the motion passed unanimously. Time: 11 :35 P.M. Respectfully submitted, (-� i l lage Clerk 4 189 4/14/75 PASSED A19 APPROVED this day of Gam' , 1975. Vi1 age resi nt {