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1975-04-07 - Village Board Regular Meeting - Minutes 4178 4/7/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, APRIL 7, 1975 , AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE , ILLINOIS. President Armstrong called the meeting to order at approximately 8:20 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Armstrong; Trustees Shirley, Osmon , Rathjen , Mahoney, Rech, Driscoll ABSENT: None Also present were Daniel Larson, Village Manager; Richard Raysa, Village Attorney; Arnold Seaberg, Village Engineer; Charles McCoy, Director of Public Works ; Richard Glueckert, Finance Director; and William Balling, Administrative Assistant. 1 . Minutes of March 31 , 1975 Trustee Rech moved to approve the minutes of March 31 , 1975, as submitted. Trustee Driscoll seconded the motion, and a roll call vote found the following: AYES: Trustees Shirley, Osmon , Rathjen , Mahoney, Rech , Driscoll NAYES: None The motion carried. 2. Warrant #309 Trustee Shirley presented Warrant #309 , in the amount of $94,478.56, and moved for its approval. Trustee Rech seconded the motion , and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen , Rech , Driscoll NAYES: Trustee Mahoney The motion carried. 3. President 's Report President A�-mstrong announced that Connie Reif, Miss Buffalo Grove Amvet, has been selected as Miss Illinois in the Miss Universe contect. 4. COMMITTEE OF THE WHOLE j 1975-76 Budget President Armstrong suggested that the first item to be finalized should be salaries. For the purpose of discussion the Board referred to the staff report, dated February 13, 1975, which recommended a 7.2% cost of living increase with the exception of three positions , and the 1975-76 Salary Review, 4179 4/7/75 which was an analysis of the various classification related to like classifications in Chicago metropolitan communities. President Armstrong stated that the Police Department has requested a 12% increase to make them competitive with surrounding communities. Trustee Rathjen felt that salary increases should be the same for all Village employees. President Armstrong stated that the Police Department 's argument was that because their pay scale was out of balance with other communities, they felt an increase in addition to the 7.2% cost of living was needed. In response to a question from Trustee Rech, Mr. Larson stated that the reason the entrance salary of an inspector is higher than that of a patrolman was availability of personnel to fill the position. Trustee Shirley suggested that the Board decide if they favor an "across the board" increase, or if they favor recognizing individual departments or specific classifications for separate consideration. Trustee Rathjen noted that it is recommended that department heads receive a 12% increase. Trustee Shirley stated that their increase is 7.2% plus merit which is the same as being proposed for other employees. Discussion took place regarding consideration of department head salaries in executive session or at open meeting. President Armstrong polled the Board, "yes" supporting discussion of department head salaries in executive session and "no" supporting discussion at open meeting. The poll found the following: YES: Trustees Mahoney and Driscoll NO: Trustees Shirley, Osmon , Rathjen , Rech President Armstrong stated department head salaries will be discussed in open meeting. Trustee Mahoney felt that discussing department head salaries in public renders it impossible for the Board to be frank and fair in discussing the merits and demerits of these individuals. Trustee Shirley stated that the Board is determining a guideline for the staff to follow, but if individuals are to be discussed, he would favor an executive session. President Armstrong polled the Board, "yes" favors discussing various salary ranges, "no" favors accepting the staff recommendation of 7.2% increase. The poll found the following: YES: Trustees Shirley, Osmon , Mahoney, Driscoll NO: Trustees Rathjen and Rech Trustee Shirley felt that the salary ranges recognize most positions correctly and that an "across the board" increase would be reasonable. He recommended the Board consider "across the board" increases , maintaining the ranges as they are, that the ranges be adjusted to 81%, which would cost $70,000 total . He felt when that was accomplished, the Board could consider any individual classification. He also felt that increases should be effective on May 1 . He did not feel department head salaries should be based on percentages. 4180 4/7/75 In response to a question from Trustee Rech, Trustee Shirley stated that the difference in cost to the Village between the 7.2% and the 8.5% increase would be $14,000. Trustee Mahoney stated that the Village cannot give a flat increase without regard to money available. He felt 7.2% was a reasonable increase and preferred to use the difference to respect the argument of the Police. He suggested the Police and Fire Commission make a recommendation on restruct- uring the department to include some lieutenants. 9:45 P.M. - The President declared a recess. 10:08 P.M. - The meeting resumed. Golden Spoke Bicycle Shop President Armstrong reviewed a memo from William Balling, dated April 3, 1975, requesting a temporary occupancy for the Golden Spoke Bicycle Shop for the duration of their current lease. He stated that the tenant entered into a lease agreement with the Dunell Center under the assumption that the use was permitted in a B-1 zoning district because a bicycle shop had been located there previously. He suggested that the temporary occupancy be granted and requested the Plan Commission to review this along with their current review of business districts. Trustee Shirley felt that the Board should not precommit permanent zoning. He felt that after review, if this use is not permitted in B-1 , the occupancy should expire at the expiration of the current lease. Trustee Osmon moved to grant a temporary occupancy for a period of two years to allow the Plan Commission and the Village Board time to review the various commercial classifications. Trustee Rech seconded the motion. Trustee Osmon asked the status of the sidewalk and the renovation and remodeling of the Dunell Center. Jack Whistler, leasing agent of the center, stated that he and the owner have agreed that this should be done. Mr. Larson stated that he has scheduled a meeting to discuss this with them. A roll call vote found the following: AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Trustee Rech requested that the Plan Commission be advised. 1975-76 Budget Trustee Shirley questioned the distribution of unallocated levies and stated that the auditors will be contacted to determine the proper treatment of them. He felt the $14,000 needed to cover the 8.5% increase in salaries could be found by trimming other expenses. 4181 4/7/75 President Armstrong requested that each Trustee indicate the approach and percentage they favor for salaries. Trustee Rech felt that 7.2% "across the board" increase is fair and reasonable but that she was willing to negotiate. Trustee Driscoll favored 8.5% "across the board". Trustee Osmon felt that 8.5% "across the board" would be realistic. Trustee Shirley favored 8.5% because he felt it could be covered with recurring income. He also felt that the 8.5% "across the board" would allow not only for cost of living, but would make all positions competitive with other communities. He felt if individual classifications feel they have an argument , it should be considered later. Trustee Mahoney favored a 7.2% cost of living increase "across the board". He noted that in addition to the cost of living increase, employees would still receive their merit increases which would bring increases to at least 10%. Trustee Rathjen favored a 7.2% "across the board" increase. President Armstrong stated that the consensus of the Board is that they favor an "across the board" increase. It was agreed that the effective date for increases would be May 1 , 1975. President Armstrong polled the Board to determine the percentage of increase they favored. The poll found the following: 8.5% - Trustees Shirley, Osmon, Driscoll , President Armstrong 7.2% - Trustees Rathjen, Mahoney, Rech It was decided that the increase would be 8.5% with the following exceptions : Golf Course Maintenance Man - 8.4% entrance salary to 7.5% top salary Finance Director - 9. 1% entrance salary to 10. 7% top salary Foremen & Chief Mechanic - 9. 3% top salary Desk Officer - $520/month entrance salary Sergeant - 9. 1% top salary After lengthy discussion , Trustee Rathjen suggested that department head salaries be increased 8.5%, which would be as follows : Arnold Seaberg, Village Engineer - $22,025 Charles McCoy, Director of Public Works - $20,650 Harry Walsh , Chief of Police - $22,241 President Armstrong polled the Board , "yes" favored 8.5% increase for department heads, "no" favored continued discussion. The poll found the following: YES: Trustees Shirley, Rathjen , Rech , Driscoll NO: Trustees Osmon, Mahoney It was decided that the Village Manager also should receive an 8.5% increase. 4182 4/7/75 Police Vehicles Police Sergeant Blanchette stated that one bid was received for six new police vehicles. That bid was from Grand Spaulding Dodge and was as follows: (5) Five sedans at $4, 189.00 each $20,945.00 (1) One station wagon 4,540.00 $25,485.00 Less trade-ins (2) Two 1974 Monaco's at $1 ,530.00 each - 3,060.00 (2) Two 1973 Polaras at $930.00 each - 1 ,860.00 (1) One 1971 Coronet - 930.00 Total Amount . . . . . . . $20,135.00 It was noted that the State purchase price for the six vehicles was between $24,123. 70 and $25,058.25 depending on the size of the cars. Sgt. Blanchette recommended that the sedans be equipped with 360 2 bbl . engine and rear window defoggers. Trustee Driscoll moved to accept the bid of Grand Spaulding Dodge, in the amount of $25,485 less the stipulated trade-ins, making the total $20,135, and including the rear window defrosters @ $23.25 each for the five sedans. Trustee Shirley seconded the motion , and a roll call vote found the following : AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Judges of Election At the request of the Village Clerk, Trustee Osmon moved to approve Barbara Commo, 665 Thornwood, as an election judge for the municipal election to be held on April 15, 1975, and to authorize the Village Clerk to assign other judges in case of last minute vacancies. Trustee Rech seconded the motion , and a voice vote found the following: AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 1975-76 Budget General Fund Revenues - Space Rental was changed to $10,000. General Fund Expenses - Unallocated taxes were estimated as follows : IMRF - $6,043, Bond Principal and Interest - $4,062, Civil Defense - $3,962, Police Pension - $4,953, Street and Bridge - $15,553, and Street Lighting - $6,637. Mr. Larson stated that the precise breakdown will not be known until tax rate information is received from the County Clerks. Function - Legal - Litigation was increased to $18,000. 4183 4/7/75 Function - Finance - No changes were made. Function - Police - Budgeted amount for uniforms is to be adjusted to allow for the increase in uniform allowance approved at a previous meeting. It is to be noted that additional personnel is predicated on a certain level of building activity. Function - Community Development - It was noted that additional office furniture will not be purchased if additional personnel is not hired.`J President Armstrong stated that budget discussion will begin on page 15 next week. 5. Questions from the Board Sandpiper Apartments Trustee Mahoney noted that the Board has received a petition from residents of Sandpiper Apartments objecting to the proposed change in name of Trace i Drive. He stated that at the time of the request , it was represented to the Board that the residents did not object. He requested that the change in name of Trace Drive not be implemented. 6. Questions from the Audience Salary Ranges Police Officer William Bennett asked how comparisons were made between responsibilities of police officers and other Village employees in con- sideration of salaries. Mr. Larson stated that a foreman has management responsibilities and a patrolman does not. Officer Bennett felt that a patrolman has more responsibilities than a foreman. Officer Peter Lippert stated that patrolmen are assigned to the duty of Officer In Charge several times a month which gives them management responsibilities. Mr. Larson stated that OIC duty gives a patrolman an opportunity to gain experience as a supervisor and also to gain extra compensation. 7. Adjournment There being no further business to discuss nor questions from the audience, Trustee Osmon moved the meeting adjourn. Trustee Driscoll seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 12 :20 A.M. Respectfully submitted, k----2(-_: ° Zys7.•"1 -.3.. illa a Clerk 9 PASSED AND AP•Ri fED i-dill day of ,,,,,, , 1975. 0",/1 Ailimt A4 //,.rya/ilr 111:ge -sident