1975-03-24 - Village Board Regular Meeting - Minutes 4165
3/24/75
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
MARCH 24, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO
GROVE , ILLINOIS
President Armstrong called the meeting to order at approximately 7:45 P.M.
Those present stood and recited the Pledge of Allegiance to the Flag.
L.J The Clerk called the roll and found the following:
PRESENT: President Armstrong; Trustees Shirley, Osmon, Rathjen, Mahoney,
Rech, Driscoll
ABSENT: None
Also present were Daniel Larson, Village Manager; Richard Raysa, Village
Attorney; Arnold Seaberg, Village Engineer; Charles McCoy, Director of
Public Works; Richard Glueckert, Finance Director; and William Balling,
Administrative Assistant.
1 . Minutes of March 17, 1975
Trustee Mahoney moved to approve the minutes of March 17, 1975, as submitted.
Trustee Rech seconded the motion, and a roll call vote found the following:
AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll
NAYES: None
ABSTAIN: Trustee Rathjen
The motion carried.
2. Standing Committee Reports
Blue Ribbon Committee/Public Services Building
Trustee Mahoney announced that the Blue Ribbon Committee/Public Services
Building will meet on Tuesday, March 25, 1975, at 7: 30 P.M. , at the Municipal
Building to consider bids received on building construction.
Community Services Commission
Trustee Rech announced that the Community Services Commission will sponsor
a health fair on Saturday, May 31 , 1975, from 10:00 A.M. until 4:00 P.M. at
the Buffalo Grove High School . She stated that various types of diagnostic
tests will be available.
Blue Ribbon Committee/Fire Department
Trustee Osmon announced that the Fire District referendum was to be heard in
court today, but that it was continued to a later date due to the absence of
one of the primary witnesses. Mr. Raysa stated that the new date was set for
April 28, 1975, but that the witness will be unavailable on that date; therefore,
he will request April 21 , 1975, or May 15, 1975.
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Property Tax Collection
Trustee Osmon stated that he received an inquiry from the Governor's office
relative to the Board's attitude toward pending legislation that would
accelerate movement of money through escrow accounts into the Village treasury.
Mr. Raysa stated that money can be received only after the County Assessor
and Treasurer send out tax bills. The Board favored receiving tax money
earlier.
�./ 3. COMMITTEE OF THE WHOLE
Blood Commission/Appointment
Upon recommendation of the Blood Commission, President Armstrong appointed
Barbara Urban to the Blood Commission. Trustee Shirley moved to concur with
the President's appointment. Trustee Rech seconded the motion, and a voice
vote found the following:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech , Driscoll
NAPES: None
The motion carried.
1975-76 Budget
Mr. Larson reviewed sections of the 1975-76 budget.
General Fund Revenues - The budgeted amount of State sales tax was changed
from $290,000 to $2136,000, making the Total Revenue $1 ,157,635.
General Fund Expenses - Explanatory reference (m) will indicate that $1 ,300
is included in case the Board desires further services from Economics Research.
Unallocated taxes, in the amount of $42,000, will be removed from Miscellaneous
and entered as a separate item. A separate account will be established for
Village Newsletter expense. The Board felt that Newsletter expense should
come from the General Fund entirely.
Legal - It was felt that $5,000 for litigation was not realistic. Mr.
Raysa was asked to submit invoices for his services in order that the figure
could be revised.
Finance - Discussion took place regarding several items, but no changes
were made.
Police - The budgeted amount for uniforms will be adjusted in accordance
with the revised uniform allowance approved at the March 17, 1975, Board
meeting. In discussion regarding Motor Vehicle Equipment , the Board requested
a list of dealers who were requested to bid on the Police vehicles and a copy
of the State purchasing contract price.
Community Development - It was requested that explanatory reference (d)
include the dollar amount of each piece of department equipment.
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Building and Grounds - It was requested that explanatory reference (c)
indicate that remodeling of the desk officer area of the Police Department
will cost $600 and replacement of the entrance walk and landscaping of the
Village Hall will cost $3,200.
Street and Bridge Fund Revenues - Various items were discussed but no
changes were made.
Street and Bridge Fund Expenses - In discussion regarding new sidewalks,
the rationale of constructing the sidewalk along Arlington Heights Road,
between Route 83 and Checker Drive, was questioned. It was noted that when
Arlington Heights Road is widened, the sidewalk will be torn up and replaced.
Mr. Larson was asked to investigate the time element regarding Levitt Residential
Communities' committment to participate in the cost of the sidewalk.
President Armstrong stated that a public hearing on the budget will be held
on April 14, 1975. He requested the Clerk to publish a notice to that effect.
It was decided that an additional meeting must be held to discuss the budget;
therefore, President Armstrong called a special meeting to be held on March 31 ,
1975, at 7: 30 P.M.
10: 15 P.M. - President Armstrong declared a recess.
10:30 P.M. - The meeting resumed.
Richard Raysa, Village Attorney, did not return to the meeting.
Motor Fuel Tax Fund Revenue - Various items were discussed but no changes
were made.
Motor Fuel Tax Fund Expenses - After discussion, President Armstrong polled
the Board, "yes" would support removing from the budget extension of Farrington
Drive east to Route 83, "no" would favor leaving it in the budget. The poll
found the following:
YES: Trustees Shirley, Osmon , Rathjen , Mahoney, Rech, Driscoll
NO: None
The following information was requested before consideration of OPTICOM traffic
control units: opinions from Chief Walsh and Chief Winter and data regarding
accident reports involving emergency vehicles at intersections.
Civil Defense Fund Revenue - Mr. Larson was asked to recheck the calculations.
Civil Defense Fund Expenses - Various items were discussed but no changes
were made. In response to a question from Trustee Rech, Mr. Larson stated that
he had discussed the Civil Defense budget with Paul Soucy, Director of Civil
Defense.
Police Pension Fund Revenue - Various items were discussed but no changes
were made.
Police Pension Fund Expenses - Trustee Rech requested a further break down
of unallocated levies. Mr. Larson stated that he would adjust the explanatory
references to reflect these levies.
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Revenue Sharing Fund Revenue - Discussion took place regarding the length
of time the Village may expect to continue to receive Federal Revenue Sharing
money. No changes were made.
Revenue Sharing Fund Expenses - Discussion took place regarding the loan
for construction of the Public Services Building which is to be paid from the
Revenue Sharing Fund. No changes were made.
Bond Retirement Fund Revenue - No changes were made.
Bond Retirement Fund Expenses - Trustee Rech requested that the staff
investigate the economies of prepaying this debt before undertaking a new one,
being the Public Services Building.
Illinois Municipal Retirement Fund Revenue and Expenses - No changes were
made.
Golf Fund Revenues - Trustee Osmon questioned if installation of lights on
the driving range would increase revenue as much as indicated. Mr. Larson
stated that he would obtain a report from Al Griffith, Director of Golf
Operations.
Golf Fund Expenses - Mr. Larson added an additional entry of Audit , in the
budgeted amount of $2,000, to pay the Golf Fund's proportionate share of the
annual audit. Trustee Osmon requested that leasing of electric golf carts
instead of gasoline powered ones be investigated. He felt there was a possibility
of negotiating one year's free use.
Working Cash Fund Revenues - No changes were made.
Working Cash Fund Expenses - It was explained that this fund may be used
only to provide emergency cash for the General Fund and must be repaid before
year end. No changes were made.
President Armstrongstated that Waterworks and Sewerage Fund revenues and
9
expenses and Garbage Fund revenues and expenses will be discussed at the
March 31 , 1975, Board meeting.
MFT Material Bids
Mr. McCoy reviewed results of bids received for hot mix asphalt material ,
cold mix asphalt material , street sign blanks , street sign faces , street
sign posts , street striping powder, street sign tape and letters as outlined
in Mr. Larson's report, dated March 19, 1975, in Mr. McCoy's report, dated
March 17, 1975, and in Deputy Clerk Carol Hennenfent 's report , dated March 11 ,
1975.
Trustee Osmon moved to accept the bids as follows :
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Material Supplier Amount Quoted
Hot Mix Patch Liberty Asphalt $5,950.00
Products , Inc.
Cold Patch Mix Peter Baker and $3,100.00
Sons Company
Sign Blanks Vulcan Signs and $1 ,982.30
�./ Stamping, Inc.
Sign Faces Vulcan Signs and $3,230.60
Stamping, Inc.
Posts Premier Sales $2,100.00
Corporation
Powder Cataphote Div. $1 ,440.00
Ferro Corporation
Tape & Letters Minnesota Mining $2,508.80
and Mfg. Co.
TOTAL $20,311 . 70
Trustee Rech seconded the motion.
Trustee Osmon felt that the supplier should be requested to submit a security
bond to guarantee there would be no additional cost. He also questioned the
percentage of bonds received. Mr. McCoy stated. that bid bonds were requested
in accordance with State MFT requirements. Trustee Osmon amended the motion
to include obtaining a clarification on bid bond requirements. Trustee Rech
seconded, and a voice vote found the following:
AYES: Trustees Shirley, Osmon, Rathjen , Mahoney, Rech, Driscoll
NAYES: None
The motion carried.
1974-75 Fiscal Year Audit
After review, Trustee Osmon moved to accept the proposal of Peat, Marwick,
Mitchell and Company, dated March 10, 1975, for the conduct of an audit of
Village financial activities for this present fiscal year. Trustee Shirley
seconded the motion and requested that the proportionate share ($2,000) for
the Golf Course Fund be reconsidered in light of the fact that the Village
operated the Golf Course for only four months of the fiscal year. Mr. Larson
stated that the budget would be changed.
Trustee Rech questioned if the Village must change auditors after three years
of using the same one. Mr. Larson stated that he would obtain an opinion from
the Village Attorney.
A voice vote on the motion found the following:
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3/24/75
AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech, Driscoll
NAPES: None
The motion carried.
Ordinance #75-6
President Armstrong read Ordinance #75-6, an ordinance providing for a special
use of the property located on the southeast corner of Raupp Boulevard and Lake-
Cook Road for the construction of a Public Works facility. Trustee Rathjen
moved to approve Ordinance #75-6 as read. Trustee Driscoll seconded the motion ,
and a voice vote found the following:
AYES: Trustees Shirley, Rathjen, Mahoney, Rech, Driscoll
NAPES: Trustee Osmon
The motion carried.
Village Zoning Map
Mr. Balling stated that State law requires that Village zoning maps be revised
before March 31 of each calendar year. He reviewed the revised zoning map as
recommended by the Plan Commission. After discussion, Trustee Shirley moved
to approve the Zoning Map for 1975. Trustee Driscoll seconded the motion, and
a voice vote found the following:
AYES: Trustees Shirley, Rathjen, Mahoney, Driscoll
NAPES: Trustees Osmon , Rech
The motion carried.
CETA
Mr. Balling reviewed the possibility of Cook County subgranting to the Village
portions of federal grant received pursuant to Title I of the Comprehensive
Employment and Training Act of 1973 as amended. He stated that the Village
would hire two Maintenance II people at a salary of $700 per month. He noted
that applicants would be informed that the positions are temporary. President
Armstrong hoped that the people would be from Buffalo Grove. Mr. Balling
stated that the applicants must live in Cook County. Mr. Balling stated that
he has been in contact with Lake County regarding participation in the same
program through their Office of Manpower.
Trustee Mahoney moved to authorize the President and Clerk to execute the
Statement of Intent between Cook County and the Village of Buffalo Grove for
participation in CETA. Trustee Rech seconded the motion, and a voice vote
found the following:
AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech , Driscoll
NAPES: None
The motion carried.
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Campaign Signs
After discussion, President Armstrong polled the Board, "yes" indicating
support of continuing to allow campaign signs to be posted in the Village
with the understanding that they be taken down within one week following the
election, "no" indicating support of enforcing the Ordinance. The poll found
the following:
YES: Trustees Shirley, Osmon, Mahoney, Rech , Driscoll
NO: Trustee Rathjen
Because the Appearance Control Commission has been considering this question,
it was suggested that they make a recommendation to the Board regarding future
campaign signs.
Water Bills
Robert Bogart, 930 Plum Grove Circle, requested that the Board consider not
charging the penalty for late payment of water bills. President Armstrong
requested that this matter be placed on a future agenda.
Executive Session
Trustee Osmon moved to adjourn to executive session to discuss litigation.
Trustee Shirley seconded the motion , and upon a voice vote, the motion passed
unanimously. Time: 12: 10 A.M.
Adjournment
After executive session, there being no further business to conduct, Trustee
Shirley moved the meeting adjourn. Trustee Mahoney seconded the motion, and
upon a voice vote, the motion passed unanimously.
Time: 12: 15 A.M.
Respectfully submitted,
Vil agl a Clerk
PASSED A : AP' ROVE I s � day of ' �� , 1975.
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