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1975-03-03 - Village Board Regular Meeting - Minutes 4143 3/3/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, MARCH 3, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Armstrong called the meeting to order at approximately 8:20 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following present : PRESENT: President Armstrong; Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll Also present were Daniel Larson , Village Manager; Richard Raysa, Village Attorney; Arnold Seaberg, Village Engineer; Charles McCoy, Director of Public Works ; William Dettmer, Chief Inspector; Richard Glueckert , Finance Director; and William Balling, Administrative Assistant. 1 . Minutes of February 18, 1975 Trustee Shirley moved to approve the minutes of February 18, 1975, as submitted. Trustee Driscoll seconded the motion. Trustee Rech requested that the vote on the Grand Spaulding Dodge sign on page 4140 indicate that she was absent. Trustee Rathjen requested on page 4137, under Water Rates, paragraph 4, line 2, the word "prices" be changed to "price index". A roll call vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Driscoll NAYES: None ABSTAIN: Trustee Rech' The motion passed with changes noted. 2. Warrant #307 Trustee Shirley presented Warrant #307, in the amount of $91 ,698.97, and moved for its approval . Trustee Mahoney seconded the motion. Trustee Rathjen took exception to the portion of the Village Attorney's retainer fee placed under Water Operating. Mr. Larson stated that Mr. Raysa is the corporate counsel for both the General Fund and the Water Fund; therefore, his monthly retainer is charged equally. Other items were questioned but no changes were made. A roll call vote found the following: AYES: Trustees Shirley, Osmon , Mahoney, Rech, Driscoll NAYES: Trustee Rathjen The motion carried. 4144 3/3/75 3. President's Report Visitors President Armstrong introduced three foreign exchange students who are attending Buffalo Grove High School and welcomed them to the meeting. The students were Tony Contreras from Honduras , Michael Strumbeck from Sweden , and Diana Coutts from Australia. The President also welcomed Weblo Den 2 of Pack 39 from Booth Tarkington School . `•/ Their leader, Jerry Menzel , introduced the young men and explained that they are working on their government merit badge. Voter Registration The Village Clerk announced that, according to State law, Cook County voter registration closes on March 17, 1975. 4. Standing Committee Reports Civil Defense . Trustee Rech announced that the heliport has been pproved' by the F.A.A. and will be available for emergency use. 5. COMMITTEE OF THE WHOLE Metropolitan Enforcement Group 1 Agent Ken Rydz reviewed the purpose and activities of the MEG Drug Enforcement Program. He noted that Buffalo Grove had provided two police officers during the last three years but had to withdraw participation last September due to a financial situation in the Village. He stated that their operating budget is $500,000 for the fiscal year; that they were awarded $350,000 by the Illinois Law Enforcement Commission, leaving them short $150,000. He stated that the Group is requesting funds from those communities who do not presently participate in MEG and requested $3,000 from the Village of Buffalo Grove. In response to a question from President Armstrong, Agent Rydz stated that their fiscal year begins July 1 , 1975, and that three payments of $1 ,000 each could be arranged. President Armstrong explained that the Board is in the process of budget discussions and that a committment could not be made this evening, but that it will be a consideration of the budget. In response to a question from Trustee Shirley, Mr. Larson stated that when the Village participated in the program, the cost to the Village ranged between $15,000 and $18,000 per year. Trustee Shirley recommended that the Board give this request positive consideration during budget discussions. Trustee Rathjen stated that the Village has not received information regarding the purpose for which the funds are being expended. Agent Rydz stated that a copy of the grant and the budget will be made available to the Village. 1 4145 3/3/75 Sgt. Kenneth Blanchette, who was one of the Village's officers to participate in MEG, stated that MEG is still working in this area, and he recommended that the Village contribute the $3,000. Trustee Shirley moved discussion of this item be tabled, to be reconsidered in the budget discussion, and Agent Rydz be requested to send some detail of their current budget requirement. Trustee Rech seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES : None The motion carried. Arlington Heights Road Reconstruction President Armstrong stated that the Village of Long Grove and Vernon Township were contacted requesting their participation in the reconstruction of Arlington Heights Road north of Route 83. He stated that Long Grove will commit to $1 ,000 and Vernon will commit $2,800. Mr. Larson presented three alternatives for financing the improvement, as outlined in his memo, dated February 26, 1975. The first alternative was for each Village and Vernon Township to pay their proportionate share to Lake County, but this method was ruled out in light of the fact that Long Grove will commit only $1 ,000. The second alternative is for Lake County to do the reconstruction and absorb the cost; Long Grove and Vernon Township enter into an agreement with Buffalo Grove to pay their committment prior to reconstruction; ' and the Village enter an agreement with Lake County for payment of the costs, with 8% interest, according to a certain schedule. The third alternative was for the Village to use Motor Fuel Tax Funds and the funds committed by Levitt Residential Communities , Long Grove, and Vernon Township. He recommended the second alternative. In response to a question from President Armstrong, Mr. Raysa stated that the Village legally may expend funds on a road that is not in the community, but that it should not be done unless absolutely necessary. In response to a question from Trustee Rathjen , Mr. Larson stated that if alternative 3 is used, the project will be delayed approximately one month. Trustee Rathjen favored expending M.F.T. funds rather than General Fund money. Trustee Rathjen felt that it would be a better road if M.F.T. specifications are used. Mr. Larson stated that the portion of the road located in Long Grove does not have enough right of way to meet M.F.T. standards. Mr. Seaberg stated if M.F.T. funds are used, the construction cost will be higher due to additional drainage, shoulder work, and engineering. He stated that the right of way problem could be resolved after proving to the State that there is a limited right of way in certain portions. Mr. Larson noted that the Village is maintaining the road, and because it is not constructed for the kind of use it will be receiving, the cost will be greater in the area of maintenance. Trustee Osmon favored using M.F.T. funds instead of General funds. Mr. Larson stated that the Lake County Highway Department will not charge as much as a general contractor, and that the Prevailing Wage Resolution will not have 4146 3/3/75 to be followed because it will be done by a public agency. Trustee Mahoneynoted that there are other projects that will require M.F.T. funds. In response to a question from Trustee Mahoney, Mr. Seaberg estimated M.F.T. cost for construction to be $35,000 vs. the Lake County estimate of $25,000. Trustee Mahoney moved the Village Attorney be directed to prepare the papers in accordance with the Village Manager's recommendation, approach #2. Trustee Driscoll seconded the motion. In response to a question from Trustee Osmon, Mr. Larson stated that the proposed budget for next year lists $190,000 M.F.T. revenue and $190,000 expenditures. He then listed some of the M.F.T. projects. Trustee Rathjen noted that this road is listed in the Capital Improvement Budget as a M.F.T. project. He also noted that after paying the 8% interest to Lake County, the savings would be diluted. In response to a question from Trustee Rech, Mr. Larson stated that there are two improvements being made on Route 83, the intersection improvement of Arlington Heights Road and Route 83 and the intersection improvement of Route 83 and Route 53. In response to a question from Trustee Rech, Mr. Larson stated that the road, north of Thompson Blvd. to Aptakisic Road is entirely in Long Grove. Trustee Rech suggested that the $13,000 be borrowed from a local bank at 6% interest instead of paying 8% to Lake County. Trustee Rech felt that soil tests should be made prior to construction because of soil problems in that area. Trustee Rech asked if it would be possible for the State and County to coordinate their projects so that they may be done at one time. Mr. Larson stated that he would make contacts to this effect. Trustee Shirley referred to Levitt's annexation agreement, and stated that in addition to their $8,000 committment , Levitt agreed to loan $10,000 at no interest. He suggested that this loan be requested. Trustee Mahoney amended his motion to call the Levitt loan at no interest. Trustee Driscoll seconded. Discussion followed regarding the annexation agreement and if, in fact, the loan is to be granted at no interest. Mr. Balling was asked to review the annexation agreement. Trustee Osmon moved to table consideration of this subject. Trustee Shirley seconded the motion, and upon a voice vote, the motion passed unanimously. Opticon Units/Dundee Road President Armstrong read Resolution #75-8, a M.F.T. resolution appropriating $10,000opticon units for traffic signals located at Dundee Road and for Arlington Heights Road and at Dundee Road and Buffalo Grove Road. 4147 3/3/75 Trustee Osmon moved to approve Resolution #75-8 as read. Trustee Shirley seconded the motion. In response to a question from Trustee Osmon, Mr. Larson stated that no police vehicles are presently equipped with opticon equipment, but that three fire vehicles are. Mr. Larson stated that the resolution provides funds for four emitter controls to be placed on squad cars. Trustee Osmon recommended that all equipment be provided with emitter controls as soon as possible. A roll call vote found the following: AYES: Trustees Shirley, Osmon, Rathjen , Mahoney, Rech, Driscoll NAPES: None The motion carried. Arlington Heights Road Reconstruction (Continued) Trustee Shirley moved consideration of Arlington Heights Road reconstruction be removed from table. Trustee Driscoll seconded the motion, and upon a voice vote, the motion passed unanimously. Mr. Balling read paragraph 13 of the Levitt annexation agreement. Mr. Raysa stated that the Board should take the position that no interest is to be paid. President Armstrong restated the motion, "to direct the Village Manager to proceed with his recommendation, with the exception that the $10,000 be borrowed per Levitt's offer to do so." The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAYES: Trustee Rathjen The motion carried. Lions Recognition Week President Armstrong proclaimed March 2, through March 8, 1975, as Lions Recognition Week and asked for concurrance of the Board. Trustee Rech moved to concur with the President's proclamation. Trustee Osmon seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Illli Sandpiper Apartments President Armstrong stated that the Board has received a request from Patricia F. Greenway, Assistant Manager of Sandpiper Apartments, to change the name of Trace Drive to Sandpiper Lane. 4148 3/3/75 Trustee Driscoll moved to direct the Village Attorney prepare the necessary ordinances. Trustee Osmon seconded the motion. The resident manager of Sandpiper Apartments stated that residents have been notified of the possible street name change. A voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAPES: None The motion carried. Resolution #75-6 Trustee Osmon moved to remove from table Resolution #75-6, the prevailing wage resolution. Trustee Mahoney seconded the motion. Because the Resolution was previously read, only changes were noted. Mr. Balling stated that the changes were made per his contact with the Chicago Labor Council and various local unions. Trustee Osmon moved to approve Resolution #75-6. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAPES: None The motion carried. 10:00 P.M. - The President declared a recess. 10:10 P.M. - The meeting resumed. 1974-75 Projected Annual Report President Armstrong noted that the projected annual report is based upon nine months of actual expenditures and three months of projected. Mr. Larson made some changes in the figures in the report, and they were noted by the Board. Mr. Larson reviewed the projected cash balances of the various funds. Trustee Rech asked why the garbage fund expenses are greater than income. She felt that the Village should not expend $1 ,000 for handling the garbage fund. Mr. Glueckert stated that there are some collection problems. Discussion followed regarding various ways of guaranteeing collection. President Armstrong requested Mr. Larson to study the matter and submit a report explaining the difference in expenses and revenue in the Garbage Fund. 4149 3/3/75 Mr. Larson briefly reviewed his report , dated February 13, 1975. In response to a question from Trustee Rech, Mr. Larson stated that the contractor, who hydro seeded the crown vetch at the White Pine Ditch, has guaranteed that he will continue reseeding those areas which did not take with the original seeding. In response to a question from Trustee Rech, President Armstrong stated that employees are keeping a record of their time spent on golf club projects. In response to a question from Trustee Rech, Trustee Shirley stated that he met with Mr. Raysa and Mr. Sharp of Chapman and Cutler regarding the use of funds received from the E.P.A. grant for the Lake County sewage treatment plant, and he will submit a report to the Board within the next few weeks. In response to a question from Trustee Osmon, Mr. Larson stated that con- sideration of leasing the food and beverage area of the golf club house is scheduled for next Monday. Other items were questioned and explanations given. Arrowhead Sanitary Sewer Easement 1 President Armstrong read an agreement for grant of permanent and temporary ease- ment for a sanitary sewer main along property owned by Donald J. Scholz located at Arlington Heights Road and Checker Drive. Trustee Shirley moved to direct the President and Clerk to sign the agreement. Trustee Mahoney seconded the motion. In response to a question from Trustee Rech, Mr. Seaberg stated that Chesterfield Builders will construct the sewer for their development and turn it over to the Village after its acceptance. In response to a question from Trustee Rech, Mr. Raysa stated that the easement agreement does not commit the Village to construct the sewer. A voice vote on the motion found the following : AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Master Charge Mr. Larson reviewed the Master Charge Card Plan agreement with the Buffalo Grove National Bank for use at the Golf Club and recommended its approval . Discussion took place regarding what kind of items could be charged. It was decided that the Director of Golf Operations should make that decision. 4150 3/3/75 Trustee Osmon moved to approve the agreement. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech, Driscoll NAPES: None The motion carried. 6. Board Comments Wheeling High School Band Trustee Osmon stated that the Wheeling High School band is soliciting funds for their trip to Mexico and suggested the Village assist them by donating $500. Trustee Shirley noted that the Buffalo Grove High School band is soliciting funds for their trip to Disney World and that the Stevenson High School band is soliciting funds for their trip to Boston. Trustee Osmon moved to donate $500 to the Wheeling High School band to help finance their trip to Mexico. There was no second to the motion. Arlington Heights Road Trustee Shirley stated that the portion of Arlington Heights Road between Rand Road and the Buffalo Grove corporate limits is part of a large construction program of the Village of Arlington Heights and is subject to federal and state funds. Because a large portion of Buffalo Grove's citizens use that road, he suggested that Arlington Heights be contacted to determine if Buffalo Grove could support them in an effort to separate it from the total project. President Armstrong requested Mr. Larson to contact the Village Manager of Arlington Heights on the matter. Parkway Trees Trustee Rech stated that she has received many complaints regarding the pruning of parkway trees. Mr. McCoy stated that Public Works employees worked with an arborist for one month. Also, Richard Glauner, nursery owner, and Ron Helms, landscape architect , came to the Village to train the men. He stated that Mr. Glauner and Mr. Helms inspected the pruning, and it was their opinion that it was done correctly. Trustee Rech felt that when people purchase a parkway tree, they should be made aware that the Village will prune them. Adjournment There being no further business to conduct and no questions from the 4151 3I/75 audience, Trustee Mahoney moved the meeting adjourn. Trustee Osmon seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 11 :30 P.M. Respectfully submitted, • Verna L. Clayton, Village C PASSED A ! APPR' I D Phis /6) day of _ �� � , 1975. "ice. .4 4. ! Vf1lag: Pre ident