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1975-02-10 - Village Board Regular Meeting - Minutes 4129 2/10/79 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, FEBRUARY 10, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. it In the absence of President Armstrong, the Village Clerk called the meeting to order at approximately 8: 12 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: Trustees Shirley, Osmon, Rathjen , Mahoney, Rech President Armstrong arrived at 8:30 P.M. and Trustee Driscoll arrived at 9:30 P.M. Also present were Daniel Larson, Village Manager; Arnold Seaberg, Village Engineer; and Charles McCoy, Director of Public Works. Richard Raysa, Village Attorney, arrived at 9:20 P.M. Trustee Osmon moved to appoint Trustee Shirley President Pro Tem. Trustee Rech seconded the motion, and upon a voice vote, the motion passed unanimously. 1 . Minutes of February 3, 1975 Trustee Rathjen moved to approve the minutes of February 3, 1975, as submitted. Trustee Mahoney seconded the motion, and a roll call vote found the following: AYES : Trustees Shirley, Osmon, Rathjen , Mahoney, Rech NAYES: None ABSENT: Trustee Driscoll The motion carried. 2. Standing Committee Reports Civil Defense Commission In reply to a question from Trustee Rech, Mr. Larson, Village Manager, stated the Civil Defense emergency warning system bids will be on the agenda February 18, 1975. 3. COMMITTEE OF THE WHOLE Appearance Control Commission Mr. Larson reviewed with the Board his staff report , dated February 6, 1975, regarding suggested changes to the Ordinance creating the Appearance Control Commission and the Appearance Plan. He stated that the ordinances presently preclude architectural review of new single family homes. He felt the Commission should be authorized to review the architectural 1 appearance of new single family homes , the number of model homes , and the placement of the homes within a subdivision. He recommended that room additions , landscaping by the homeowner, existing structure remodeling, and fencing be excluded. 1 4130 2/10/75 Trustee Shirley questioned the reason for limiting the number of models. Mr. Larson stated that a small number of models creates undesirable monotony. It was noted that this is presently done for Planned Developments. Trustee Rathjen felt that it would be extreme extension of government control to dictate to a developer the number of models and the placement of same on the plat of subdivision. Mr. Larson stated that this is the practice in Glenview and Northbrook. Trustee Rech requested a legal opinion on the matter from the Village Attorney before taking a final vote. Mr. Glauner of the Appearance Control Commission felt this change in the ordinance would provide variety in a subdivision. Trustee Mahoney felt that because it is an advisory commission only and the ultimate decision would be the Village Board's , he favored the recommendation. Trustee Osmon felt that this matter should be placed on a workshop agenda for review with the Appearance Control Commission. Mr. Charles McCoy, Public Works Director, felt it would be advantageous to invite the developers to the workshop for their input. Trustee Shirley felt paragraph 2 of Mr. Larson 's memo should be discussed in more depth. Trustee Shirley moved to direct the Appearance Control Commission to discuss and define paragraph 2 of the recommendation, and follow with a workshop session, inviting any interested developers, the Appearance Control Commission , and Plan Commission. Trustee Osmon seconded the motion. Trustee Mahoney stated he had doubts about the practicability of establishing guidelines because it is essentially a matter of taste and aesthetics , and ultimately the judgement is going to be on the Board. Instead, he favored expanding the jurisdiction of the Appearance Control Commission to include single family subdivision and to comment on the variety of models and the variety of colors for Board review. In reply to a question from Trustee Rathjen, Mr. Glauner stated that this recommendation did not come from the Appearance Control Commission. The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon , Rathjen , Rech NAYES: Trustee Mahoney ABSENT: Trustee Driscoll The motion carried. Trustee Rech requested that Mr. Larson obtain a copy of the recent precedent setting court case regarding legislating aethetics. Lake-Cook Road Agreement President Armstrong reviewed the revised Lake-Cook Road Agreement and Mr. Larson's memo, dated February 6, 1975, regarding same. 4131 2/10/75 Median Landscaping - Mr. Larson stated that the Cook CountyHighway P Department will not give the Chesterfield Development a median break to enter their develop- ment and have asked that Chesterfield realign their road, that enters onto Lake- Cook Road, to coincide with Timberhill Drive. Discussion followed on whether it would be better to have a landscaped or mountable median in this area. It was suggested that Chesterfield Builders should comment on the requested change before a final decision is made. Weidner Road Traffic Signal - In reply to a question from Trustee Osmon, Mr. Larson stated the traffic signal will be installed when a traffic count by State of Illinois traffic standards warrants it. President Armstrong re- quested Mr. Larson to obtain the specifics of the State standards. Weidner Road Sidewalk - Mr. Larson stated the sidewalk will be placed in the right of way, with the fence on the south side of the sidewalk. Mr. Seaberg stated that the parkway will be ten feet wide and the sidewalk five feet wide. Contract Awarding Date - Mr. Larson stated that due to the delay in obtaining right-of-way, the County wanted the contract awarding date left at June 1 , 1977. They were however, confident that this contract should be executed by this fall pursuant to the request from Hugo Stark, Superintendent of Highways. Replacement Costs of Gas Tanks - Mr. Larson stated that instead of having the County install the old tank in a new location , the County agrees to pay the Village $5,720. Trustee Osmon felt the County should handle the replace- ment. Mr. Seaberg stated a new tank completely installed would cost approxi- mately $12,000 and he did not know if the County would pay for this upgraded system. President Armstrong stated the old tanks have to be removed, and the County will allow $5,720, but the decision on the $12,000 tank will be made when bids are received on the Public Works building. Street Lights at Intersections - Discussion took place regarding disposition of street lights. Mr. Seaberg stated the County would not have provided inter- section lighting if the Village had not requested it because it is a liability for them. Mr. Raysa arrived at this time. Emerich Park Gate - Trustee Osmon requested that a letter be obtained from the Park District regarding their requests for location of the gate at Emmerich Park. Discussion took place on the subject of the Chesterfield development. Trustee Rathjen stated that if Chesterfield could not revise their layout, the Village should reduce the length of the planted median since the Village negotiated in good faith with Chesterfield several years ago. Mr. McCoy stated final design plans for the median have not been determined. In reply to a question from Edward Fabish, 470 Lauren Lane, Mr. Seaberg stated plans have not been finalized reference drainage. President Armstrong felt a paragraph should be included in the agreement that the Village 4132 2/10/75 approve the drainage systems. Mr. Seaberg stated they have reviewed the drainage plans and found nothing seriously wrong with. them. Mr. Larson felt a paragraph of this nature in the agreement could possibly be objected to by the County. Trustee Rathjen moved that the agreement be approved contingent upon the changing of paragraph C 1 , page 2, by the staff and Mr. Raysa to include the Village's right to review and approve storm drainage, landscaping and sidewalks. Trustee Mahoney seconded the motion. Trustee Mahoney felt the Village is morally obligated to adhere to the wishes of the County because of their aid in the reconstruction of Arlington Heights Road and the understanding made at that time that the Village would not impede the County in their extension of the road through the Village. Trustee Mahoney also felt that the east end of this road should be constructed first. The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Driscoll NAYES: Trustee Rech The motion carried. Trustee Mahoney moved to forward the agreement with a cover letter, along with a copy of the letter from Mr. and Mrs. Walter E. Schneck, dated February 3, 1975, and indicate that the Village is sympathetic to their request and ask the County, consistent with the needs of traffic safety, to defer as late as possible the completion of this particular portion of the road. Trustee Rech seconded the motion. Trustee Osmon felt that the Police Department or Paul Box, traffic consultant , should study and determine if traffic problems will arise from the eastern portion of the road being constructed first. He felt that traffic would be funneled into Buffalo Grove causing safety problems. Trustee Rathjen referred to the Schneck's letter and stated that the facts of the case are not known , and he did not know whether a letter could be written stating the Board is sympathetic with that position and did not feel the Board could legitimately step into the matter. Discussion followed regarding the merits of Lake-Cook Road. Trustee Mahoney withdrew the motion. Trustee Mahoney moved that consistent with the County's determination about traffic safety in the Village, the Board suggest that the County complete the other half of the road first. Trustee Rathjen seconded the motion. Trustee Rech stated she has talked to the individual involved and learned that he built his house with his own hands and has lived there for 42 years , and she felt that people have certain rights. She stated the man will retire in another year and would like to be able to live out his years in the home he built. 4133 2/10/75 The Clerk called the roll and found the following: AYES: Trustees Shirley, Rathjen, Mahoney, Driscoll NAYES: Trustee Osmon ABSTAIN : Trustee Rech The motion carried. Ordinance No. 75-4 President Armstrong read Ordinance No. 75-4, an Ordinance setting the Village President's and Trustees ' salaries. Trustee Driscoll moved to approve Ordinance No. 75-4. Trustee Rech seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech, Driscoll NAPES: None The motion carried. Resolution No. 75-6 President Armstrong read Resolution No. 75-6, a Resolution establishing prevailing wages for 1975. Trustee Rathjen moved to approve Resolution No. 75-6 as read. Trustee Rech seconded the motion. Trustee Osmon felt the wages should be checked since he did not feel they were current. Trustee Osmon moved to table Resolution 75-6. Trustee Rech seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon , Rathjen , Mahoney, Rech, Driscoll NAPES: None The motion carried. 1975 Election In response to a question from Paul Kochendorfer, 670 Farrington Drive, the Village Clerk gave the names of persons who have filed petitions for office to be voted upon on April 15, 1975. 10:00 P.M. - The President declared a recess 10:20 P.M. - The meeting resumed. 1975 Police Fleet Mr. Larson reviewed the specifications for the 1975 patrol cars. He stated one police car will be rotated down and painted to be used as the unmarked car. Trustee Osmon questioned if this should be discussed after approval of the budget. Mr. Larson stated bids will be opened after the budget has been reviewed. Mr. Larson stated the cars must be purchased because, by the time the new vehicles are received, the old vehicles will have in excess 4134 2/10/75 of 50,000 miles on them causing increased maintenance problems. In reply to a question from Trustee Rathjen, Mr. Larson stated the reason for purchasing a station wagon versus a van is because it can double as a van and as a sixth patrol vehicle between the hours of three and midnight. Trustee Shirley questioned why the Village is not pursuing the State purchasing agreement this year. Mr. Larson stated the State purchasing agreement will be considered as well as going out for bids. Trustee Osmon suggested the staff consider two barrel carburetors not four barrel for economy. It was suggested that the State may require patrol cars to have four barrel carburetors. Trustee Shirley moved to authorize going out for bids for five sedans and one station wagon , but that the bidder be requested to specify with two or four barrel carburetors. Trustee Mahoney seconded the motion and suggested checking the State requirements for carburetors. Trustee Osmon moved to table until approval of the budget. There was no second. The Clerk called the roll on the original motion and found the following: AYES: Trustees Shirley, Mahoney, Rech, Driscoll NAYES: Trustees Osmon, Rathjen The motion carried. In reply to a question from Trustee Rech, Mr. Larson stated the cost would be approximately $165.00 to paint and put a vinyl top on the unmarked car. Next Meeting Mr. Larson stated that next Monday is a legal holiday; therefore, the next meeting will be next Tuesday, February 18, 1975. Vehicle Stickers In reply to a question from Trustee Rathjen, Mr. Larson stated the vehicle sticker deadline has been extended to March 1 , 1975, and the newspapers have been notified. In reply to a question from Trustee Rathjen, Mr. Raysa stated it was the responsibility of the Village Board to extend the deadline. Trustee Rathjen moved to set back the date for enforcement of vehicle stickers to March 1 , 1975, to be consistent with State requirements. Trustee Driscoll seconded the motion and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen , Mahoney, Rech, Driscoll NAPES: None The motion carried. 4135 2/10/75 Trustee Shirley moved to adjourn to workshop. Trustee Mahoney seconded the motion , and upon a voice vote, the motion passed unanimously. Time: 10:40 P.M. Respectfully submitted, Village Clerk PASSED AFT ED his � day of (fr—ii ,� �y , 1975. V llage Pr- ident