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1975-02-03 - Village Board Regular Meeting - Minutes 4123 2/3/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, FEBRUARY 3, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS President Armstrong called the meeting to order at approximately 8: 15 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called tue roll and found the following : PRESENT: President Armstrong; Trustees Shirley, Osmon, Rathjen , Mahoney, Rech , Driscoll Also present were Daniel Larson, Village Manager; Richard Raysa, Village Attorney; Arnold Seaberg, Village Engineer; and Charles McCoy, Director of Public Works. 1 . Minutes of January 27, 1975 Trustee Mahoney moved to approve the minutes of January 27, 1975, as submitted. Trustee Rech seconded the motion, and a roll call vote found the following: AYES : Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 2. Warrant #305 Trustee Shirley presented Warrant #305, in the amount of $105,946.65, and moved for its approval . Trustee Driscoll seconded the motion. Several items were discussed, but no changes were made. A roll call vote found the following: AYES : Trustees Shirley, Rech, Driscoll ; President Armstrong NAYES: Trustees Rathjen, Mahoney ABSTAIN: Trustee Osmon The motion carried. 3. COMMITTEE OF THE WHOLE Dundee Road Temporary Sidewalk President Armstrong referred to a letter from Dr. Edward Gilbert , Superintendent of High School District 214, dated January 15, 1975, requesting that the Village commence construction of the sidewalk along Dundee Road, east of Buffalo Grove High School . He also referred to a memo from Charles McCoy, Director of Public Works , dated January 23, 1975, indicating that the Village's share of the project would be 560 lineal feet , at a cost of $496.00 for material and $220.50 for labor, and that the School District 's share would be 2,640 lineal feet, at a cost of $2,352.00 for material and $1 ,039.50 for labor. He stated that by State Statute, the School District is limited to sidewalk construction within 1/2 mile of the school . 4124 2/3/75 Dr. Clarence Miller, Principal of Buffalo Grove High School , stated that they are prepared to begin construction of the sidewalk in the spring in order for it to be ready for fall . In response to a question from Trustee Osmon, Dr. Miller stated that they anticipate a large amount of pedestrian traffic. In response to a question from Trustee Osmon, President Armstrong stated that the sidewalk will be located five to six feet inside the curb line. Trustee Rathjen moved the sidewalk proposal , as submitted by the Staff, be approved. Trustee Osmon seconded the motion. Dr. Miller felt the speed limit on Dundee Road, in front of the high school , should be reduced to 35 M.P.H. President Armstrong suggested the School District contact the State with the request. In response to a question from Trustee Rathjen, Dr. Miller stated that it was the decision of the Board of Education not to include the Cambridge Subdivision in the Buffalo Grove High School boundaries , but to include it in the Wheeling High School boundaries because of its proximity to and underpopula- tion of Wheeling High School . In response to a question from Trustee Shirley, Mr. Larson stated that the sidewalk will be maintained by the Village. In response to a question from Trustee Rathjen, Mr. Larson stated that the sidewalk may be four feet wide because it is temporary and will be replaced with the properties are developed. A voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech , Driscoll NAYES: None The motion carried. Public Works Equipment Charles McCoy, Director of Public Works, reviewed his memo, dated February 3, 1975, requesting authorization to purchase two pieces of used rental equipment, being a "Bobcat" tractor with a backhoe attachment, at a cost of $5,300, and a four inch "trash" pump for $500. He stated that , at a later time, he will request approximately $500 for a rollcage and new tires for the Bobcat. In response to a question from Trustee Osmon, Mr. McCoy stated that the only guarantee is that it will be in operating order on the day of purchase. Discussion followed. Trustee Rathjen moved the staff attempt to purchase the equipment at the price indicated; that Mr. McCoy and the Chief Mechanic carefully review and check the machinery and attempt to obtain a one week return provision; and bids be waived. Trustee Shirley seconded the motion. 4125 2/3/75 In response to aquestion from Trustee Rech, Mr. McCoystated that the machine P is three years old. A roll call vote found the following: AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Executive Session At Mr. Raysa's request, Trustee Osmon moved to adjourn to executive session to discuss litigation. Trustee Driscoll seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 8:45 P.M. The Board returned to the council chambers at 9:00 P.M. Capital Improvement Pirdgram In response to a question from Trustee Rech, Mr. Larson stated that sodium vapor street lighting is scheduled to be discussed at the workshop session to be held the third Monday in February. He stated that the consideration of street lighting in the capital improvement programis to discuss the replace- ment of the Commonwealth Edison lighting and to look at some intersection improvement items. President Armstrong stated that only the "streets", "street lighting", and "sidewalk" sections of the capital improvement 'progran will be discussed tonight. In response to a question from Trustee Rathjen, Mr. Larson stated that annexa- tion negotiations have baken place with regard to the Ebert property, a 25 acre parcel located west and south of Horatio Gardens. Other property considered in the Capital Improvement Program is the property located within the central business district area. Trustee Rathjen questioned if this document should be deferred to the new Board to be elected on April 15, 1975. Mr. Larson stated that direction is needed on the capital improvement programs for 1975-76 in order to prepare the budget document for 1975-76. (a) Streets Mr. Larson reviewed the "streets" portion of the document. Trustee Osmon noted that no provision was made for maintenance of Buffalo Grove Road, between Dundee Road and the Lake-Cook county line. It was felt that this project should be earmarked, subject to County funds. In response to a question from Trustee Rathjen , President Armstrong stated that he had received no reply from Mayor Coffin regarding Long Grove's participation in improvement of Arlington Heights Road, between Route 83 and Mayflower Blvd. Regarding the same project, Trustee Osmon requested that Mr. Larson check on construction of a service road for construction traffic from Route 83 into the Strathmore Grove subdivision. 4126 2/3/75 Trustee Osmon stated that the Otis Annexation Agreement provided for a proportionate share of the cost for signalization at the intersection of Route 83 and Arlington Heights Road. He felt that because the State is bearing the total expense, negotiation should take place for another project. Trustee Shirley felt that Farrington Drive extension to Route 83 should be constructed from private developer funds only. Mr. Larson felt that it may be necessary to use Village funds , depending upon the outcome of the Central Business District. In response to a question from Trustee Rech, Mr. Larson stated that bids will be let for construction of Lake-Cook Road, between Route 21 and Arlington Heights Road, as soon as all right-of-ways have been obtained. Discussion took place on the timetable of the various phases of construction. Trustee Shirley requested Mr. Larson to prepare a report on the current status of land acquisition and construction of Lake-Cook Road. Trustee Rech felt that maintenance of Arlington Heights Road, between Dundee and Lake-Cook Roads , should be included in the Capital Improvements Program. Arnold Seaberg, Village Engineer, stated that Mr. Quinlan of the Cook County Highway Department advised him that this portion of Arlington Heights Road will not be widened within the next seven years. Trustee Rathjen suggested that Cook Councy be contacted to determine if this road could be placed on their FAUS program. Mr. Larson stated that the request had been made and turned down. Mr. McCoy stated that the Cutler repaving project was based upon his inspection of streets in the Village. Trustee Osmon suggested that purchase of a Cutler Repaver, in a cooperative venture with Wheeling and Arlington Heights , be investigated. Mr. McCoy explained that slurry seal extends the life of a road three to five years. 10:05 P.M. - President Armstrong declared a recess 10:25 P.M. - The meeting resumed. (b) Streetlights It was decided that consideration of the streetlighting portion of the capital improvements programshould take place after the workshop session at which discussion of sodium vapor lights will take place. President Armstrong stated that the Appearance Control Commission will be invited to participate in the discussion. (c) Sidewalks Mr. Larson reviewed the "sidewalks" portion of the document. In response to questions, Mr. Larson stated that Miller Builders will install the sidewalk on Dundee Road, from Grand Spaulding Dodge to Living Christ Lutheran Church , prior to acceptance of their public improvements. 4127 2/3/75 In response to questions, Mr. Larson stated that the Cambridge developer will install the sidewalk on the south side of Dundee Road, from the west property line of Cambridge-on-the-Lake and the east property line of Cambridge Subdivision. In response to questions , Mr. Larson stated that the sidewalk on the north side of Dundee Road, from Buffalo Grove Road east to the Village limits , will be installed this summer. It was suggested that Mr. Larson contact the owners of the Mobil Station property and the Tosch property, both on Dundee Road, to obtain a commitment for installation of sidewalks along their property. Trustee Rathjen questioned if the staff had studied the possibility of the Village bearing 100% of the cost for replacing damaged sidewalks, instead of sharing the cost 50% with the property owner. Mr. Larson stated that a report would be distributed this week. (d) Bicycle Paths Mr. Larson reviewed the Bicycle Paths portion of the report. Discussion took place regarding paths being provided in conjunction with the Bi-Centennial celebration. Trustee Osmon felt a path should be provided to the Ranch Mart Shopping Center. In response to a question from Trustee Osmon, Mr. McCoy stated that it is difficult to provide paths from the Cambridge Subdivision and the Mill Creek Subdivision because of the high speed and amount of traffic on Dundee Road. It was suggested that the path from Cambridge be through the new park property in that area. 4. Board Comments Commercial Zoning Trustee Rathjen suggested that the Zoning Ordinance be reviewed with regard to making the commercial zoning districts more definitive and exclusive. Trustee Rech stated that the Plan Commission is in the process of reviewing the Zoning Ordinance at the present time. President Armstrong requested Plan Commissioner Goldspiel, who was present, to request the Plan Commission to review this suggestion and give it top priority. Harper College Trustee Rech stated that she had learned, at a recent Harper College meeting, that there is Ho legislation pending to provide for areas in the State that are not in a Junior College District. Since the Lake County portion of Buffalo Grove is in that catagory, she felt some information should be obtained to determine what procedure should be followed. President Armstrong suggested that this matter be discussed with Representative Deuster when he meets with the Board on March 10, 1975. f 4128 2/3/75 1975-76 Budget Trustee Rech suggested that candidates for the offices of Village President and Trustee be given copies of the proposed budget so that they may follow along with the discussions. President Armstrong requested Mr. Larson to make these copies available. Mr. Larson reviewed the budget schedule and stated that the budget will be presented to the Board on March 16, 1975. 5. Questions from the Audience Phoenix Development Robert Bogart , 930 Plum Grove Circle, referred to Phoenix Development no longer being connected with the development of the property around the golf course, and stated that the Village Zoning Ordinance requires that zoning be reverted when a builder withdraws. Mr. Larson explained that the portion to which he referred refers to special uses , not zoning. There being no further questions from the audience, Trustee Rathjen moved the meeting adjourn. Trustee Shirley seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 11 :05 P.M. Respectfully submitted, ////v-- ___,(.,,/,,' - Village Clerk ,--PASSED AND APPROVED this / day of , 1975. LI Vi ge Pre dent L 1