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1975-01-20 - Village Board Regular Meeting - Minutes 4111 1/20/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JANUARY 20, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Armstrong called the meeting to order at approximately 8:00 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Armstrong; Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll Also present were Daniel Larson, Village Manager; Arnold Seaberg, Village Engineer; and William Balling, Administrative Assistant. 1 . Minutes of January 13, 1975 Trustee Driscoll moved to approve the minutes of January 13, 1975, as submitted. Trustee Rech seconded the motion. Trustee Mahoney referred to page 4108 under SanitarySewerage Treatmentand suggested the third paragraph be changed to "Mr. Raysa discussed with the Board his letter of opinion dated December 31 , 1974, which included the comments of Mr. Sharp of Chapman and Cutler. " Trustee Rathjen requested that a copy of the letter be part of the record. The Clerk called the roll and found the following: AYES: Trustees Shirley, Rathjen , Mahoney, Rech, Driscoll NAYES: None ABSTAIN : Trustee Osmon The motion carried with change noted. 2. Warrant #304 Trustee Shirley presented Warrant #304, in the amount of $86,535.90, and moved for its approval . Trustee Rathjen seconded the motion. Discussion followed on several items but no changes were made. The Clerk called the roll and found the following: AYES : Trustees Shirley, Osmon, Rathjen , Rech, Driscoll NAYES: Trustee Mahoney The motion carried. 3. Village Manager's Report Mr. Larson presented the Summary of Administrative Activities for the month of December, 1974. Trustee Osmon questioned why there was no Health Department report , and Mr. Larson stated the Sanitarian has been on vacation , and a report is forthcoming. 4. Standing Committee Reports Environmental Control Commission Trustee Rech reported that the Environmental Control Commission met 4112 1/20/75 January 14, 1975, at a special session in order to discuss the Reclamation Center at the Village Hall to determine if it should be continued. She stated it was the recommendation of the Environmental Control Commission that the Reclamation Center be phased out. Barbara Miller, Chairman of the Environmental Control Commission, stated that because the glass had been rejected and paper brings a low price, it has been taken to landfills for the last three months and felt the center is not serving the intended purpose. Trustee Rech moved that the Board, at the present time, concur with the Environmental Control Commission 's decision that the Reclamation Center at the Village Hall be phased out until such time as it is economically feasible to operate again. Trustee Osmon seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. 5. COMMITTEE OF THE WHOLE Representative Deuster President Armstrong stated that Representative Duester would be unable to attend the meeting tonight and would reschedule for a later date. Strathmore Units 11 , 12 & 13 President Armstrong referred to a memo from Arnold Seaberg, Village Engineer, dai:ed January 15, 1975, regarding final inspection, approval and acceptance of public improvements in Strathmore Units 11 , 12 and 13. Robert Brandwein, attorney for Levitt, stated he objected to Item 7 of the memo regarding monuments for Units 4 through 10, and stated those public improvements were accepted sometime ago. Mr. Larson stated this is a requirement of the State of Illinois and the Subdivision Code of Buffalo Grove. Mr. Brandwein stated that he was unaware that they had never been installed. Mr. Seaberg stated that on November 13, 1970, he submitted a letter to the Board for the approval of Units 4, 5, 6, 7, and 8 with some conditions, #3 of which was that permanent survey monuments be established at all points so noted on the plats of various units, and that this report was approved by the Board on November 23, 1970. Mr. Brandwein referred to Item 1 of Mr. Seaberg's memo, and stated there is no ordinance requiring a maintenance bond, only an Administrative Order. Mr. Larson stated the Subdivision Code states that improvement guarantees shall be provided, and the Administrative Order defines administration procedure. Mr. Brandwein felt a 15% bond is excessive, however, he agreed to be responsible for maintenance for one year. Discussion followed. In reply to a question from Trustee Shirley, Mr. Larson stated all developers were informed of the Administrative Order. Mr. Brandwein referred to Item 5 regarding the Aspen Ditch improvement, and Mr. Seaberg stated he and Harry Sleek, Levitt's engineer, are in agreement that when weather permits , improvements will be made. 4113 1/20/75 In response co a question from Trustee Rech, Mr. Seaberg stated that Aspen Ditch items referred to in John Molitor' s letter, dated January 5, 1975, have been taken care of. Mr. Sleek referred to Item 8 of Mr. Seaberg 's memo and stated that Levitt would not be responsible for drainage problems caused by homeowners building patios or other buildings. It was agreed that they should not. Mr. Brandwein stated that in addition to donating their old model site and building, Levitt has agreed to a certain sum of money available for sidewalks. He stated Levitt would issue a check in the amount of $1200 for construction of a sidewalk on Dunham Lane along the Raupp Memorial site. Trustee Osmon moved to approve and accept all public improvements in Strath- more Units 11 , 12 and 13 as outlined in Mr. Seaberg's memo of January 15, 1975. Trustee Rathjen seconded the motion. Upon the recommendation of Mr. Seaberg, Trustee Osmon amended the motion to include approval of street lights and trees in Units 9 and 10. Trustee Rathjen seconded the amendment. The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Arlington Heights Road Sidewalk Mr. Larson noted that on May 20, 1974, the Board determined to go back to the original proposal of installing a sidewalk along Arlington Heights Road from Twisted Oak Lane to beyond Alden Lane. He stated that Levitt has agreed to participate, but would like to place a dollar limitation on their commitment. Trustee Osmon moved to approve Mr. Larson' s recommendation as outlined in his memo of January 15, 1975. Trustee Driscoll seconded the motion. Mr. Brandwein stated Levitt is agreeable to spending $10,000 on sidewalks, including the one at the Raupp Memorial . Trustee Rathjen stated that by the terms of the Pre-Annexation Agreement , Levitt was responsible for installing the sidewalk or plantings. Trustee Mahoney felt that Levitt 's obligation to cooperate is doubtful because of the Board's decision to construct a sidewalk between Twisted Oak nspen Court instead of the one on Arlington Heights Road. He also expending funds for a sidewalk in that location was rret justifiable. Trustee Osmon felt the sidewalk should be installed for the safe use of children. Mr. Larson stated the sidewalk would be useful for access to the future shopping center at the Crossings. Trustee Rathjen felt the sidewalk is justifiable, and felt Levitt is under a moral and legal obligation to install it. Trustee Shirley felt the Board voided Levitt' s obligation for an Arlington Heights Road sidewalk when they opted for the alternate sidewalk between Twisted Oak and Aspen Court. 4114 1/20/75 Trustee Rech noted that this sidewalk is a portion of a sidewalk that eventually will extend from Dundee Road to Route 83, and felt the Board must plan for that. President Armstrong asked Mr. Brandwein if Levitt would agree to a maximum figure of $11 ,000 for the Raupp Memorial Site and Arlington Heights Road sidewalks. Mr. Brandwein stated he would. President Armstrong asked Trustee Osmon to amend the motion to include the upper limit of $11 ,000. Trustee Osmon felt the motion should stand as stated. In reply to a question from Trustee Shirley, Mr. Brandwein stated the agreement as currently stated, plus the Raupp Site is not acceptable to Levitt. The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Rech, Driscoll NAYES: Trustees Mahoney, Rathjen The motion carried. President Armstrong polled the Board for their approval to direct the staff to begin construction of the Arlington Heights Road sidewalk prior to June 1 , 1975, and found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech , Driscoll NAPES: None Trustee Mahoney stated his negative vote on the previousmotion was not because he was opposed to the concept of the sidewalk, but that he did not like the form of the motion and would have preferred to include Levitt' s commitment in terms of dollars. Levitt Model Sales Office Mr. Brandwein presented to President Armstrong the deed to Lot 13 of Strathmore West, and the right of the Village to remove the structure on the site and to use it for Village purposes. Mr. Brandwein stated their contribution for landscaping the site is $800. Trustee Osmon moved to accept the deed. Trustee Shirley seconded the motion. President Armstrong stated the Park District will move the building at their expense. A voice vote on the motion found the following: AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech , Driscoll NAPES: None The motion carried. Arlington Heights Road Reconstruction President Armstrong stated that he had sent a letter to Mayor Coffin requesting Long Grove's participation in reconstruction of Arlington Heights Road north of Route 83, but had not yet received a reply; therefore, he felt discussion should be deferred. Mr. Larson stated he met last Thursday with representatives of the State and from Lake County, and that it was the State's recommendation that the Village not proceed with this project using Motor Fuel Tax Funds , but 4115 1/20/75 instead finance it out of local funds. Trustee Osmon requested a memorandum with all pertinent information be given to the Board. International Women 's Year President Armstrong proclaimed the year of 1975 as International Women 's Year and asked for concurrence of the Village Board. Trustee Rech moved to concur. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Rathjen , Mahoney, Rech , Driscoll NAYES: None The motion carried. Illinois Municipal Retirement Fund Trustee Osmon moved to appoint Richard Glueckert as Buffalo Grove's authorized agent for the Illinois Municipal Retirement Fund. Trustee Rech seconded the motion. A voice vote found the following: AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech , Driscoll NAYES: None The motion carried. Ordinance No. 75-2 President Armstrong read Ordinance No. 75-2, an Ordinance changing the opening hours for liquor license holders on Sunday morning. Trustee Osmon moved to approve. Trustee Driscoll seconded the motion, and a roll call vote found the following: AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll NAYES: None The motion carried. Harper College Meeting President Armstrong noted the Board's invitation from Harper College to attend a meeting to be held on January 30, 1975, at 7:30 P.M. at Pioneer Savings and Loan, Wheeling. He urged Board members to attend. Winston Square School Site Trustee Shirley referred to a letter from the Aptakisic Tripp School District #102, dated January 10, 1975, which stated that at their regular Board meeting they voted to accept the 10 acre school site in the Winston Square area. He noted that one to one and a half acres of the site would be needed for a well and questioned whether the school board has been advised of this. Mr. Larson stated the site plan does designate two areas for a well and reservoir site and the school district is aware of this. Mr. Seaberg stated the site plan was changed in the layout to save the trees , and the school board accepted the revised layout of the ten acres. Trustee Shirley requested clarification of this matter. 4116 1/20/75 Sidewalks In reply to a question from Trustee Rathjen, Mr. Larson stated sidewalks should be five feet wide. Trustee Rathjen questioned the width of the sidewalk along the two lots on Arlington Heights Road immediately north of the High School and south of Beechwood Road. Mr. Larson stated those sidewalks were installed before the Village Ordinance was in effect. President Armstrong stated there was nothing that could be done unless the Village would want to assume the responsibility. Phoenix Development Trustee Rathjen referred to a letter from Phoenix Development dated January 10, 1975, stating they have terminated all plans and commitments for the property rezoned around the golf course, and questioned if anyone was aware of this before final action. President Armstrong stated he knew nothing about this but will contact Mr. Wolfe to discuss the matter with him. j Trustee Rech questioned how this would affect the rezoning and related matters. Mr. Larson stated that he would request an opinion from Mr. Raysa. Dundee Road Landscaping In reply to a question from Trustee Rathjen regarding the trees on Dundee Road, Mr. Larson stated the Appearance Control Commission will review the matter and rt:ply. Civil Suit Trustee Rathjen referred to a civil: suit against the Village regarding an accident on a sidewalk. He suggested consideration of changing the sidewalk replacement program from 50-50 participation with the residents to the Village paying total cost since law suits could be costly. President Armstrong requested Mr. Larson to review the suggestion with Mr. Raysa. t Lake County Board Trustee Osmon stated that the Lake County Board is considering joint planning for waste treatment in this area, and suggested they be contacted to include Buffalo Grove with regards to this matter. He noted the Lake County Board is also considering a study on the Federal Housing and Community Development Act of 1974 and requested the Village become involved in this. Trustee Mahoney moved to adjourn. Trustee Osmon seconded the motion and 1 upon a voice vote, the motion passed unanimously. Time: 10:00 P.M. Respectfully submitted, it age Clerk PASSED AND-APPROVE this 7 day of ',___ _,-u v , 1975. fi Vi la e Pr"silent r ';