1974-12-16 - Village Board Regular Meeting - Minutes 4088�
12/16/74
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
DECEMBER 16, 1974, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO
GROVE, ILLINOIS
In the absence of President Armstrong, the Village Clerk called the meeting
to order at approximately 8:25 P.M. Those present stood and recited the
Pledge of Allegiance to the Flag. The Clerk called the roll and found the
following:
PRESENT: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech , Driscoll
ABSENT: President Armstrong
Also present were: Dan Larson, Village Manager; Richard Raysa, Village Attorney;
Arnold Seaberg, Village Engineer; Richard Glueckert, Finance Director; and
William Balling, Administrative Assistant.
Trustee Osmon moved to appoint Trustee Shirley President Pro Tem in the absence
of President Armstrong. Trustee Mahoney seconded the motion, and a voice vote
found the following:
AYES: Trustees Osmon, Rathjen , Mahoney, Rech, Driscoll
NAYES : None
ABSTAIN: Trustee Shirley
The motion carried.
1 . Minutes of December 9, 1974
Trustee Rathjen moved to approve the minutes of December 9, 1974, as submitted.
Trustee Mahoney seconded the motion , and a roll call vote found the following:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech , Driscoll
NAYES: None
The motion carried.
2. Warrant #302
Trustee Shirley presented Warrant #302, in the amount of $178,490.92. Trustee
Mahoney moved to approve Warrant #302 as presented. Trustee Driscoll seconded
the motion.
Discussion took place regarding several items , but no changes were made; however,
Trustee Rech suggested that in the future, it not be the policy of the Village
to send Christmas cards to vendors and developers. Trustee Osmon suggested that
it would be more economical to purchase an acetylene tank and supplies than to
lease them. Trustee Rech also requested the Village Manager to check into the
$250 deductible insurance on police equipment. A roll call vote found the
following:
AYES: Trustees Shirley, Osmon, Mahoney, Driscoll
NAYES: Trustees Rathjen , Rech
The motion carried.
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1
3. Village Manager's Rport
Mr. Larson, Village Manager, reviewed the Administrative Activities for the
month of November, 1974.
4. Standing Committee Reports
Next Meeting
In reply to a question from Trustee Mahoney, Mr. Larson stated there would be
a brief meeting next Monday night. Trustee Mahoney felt if there is no urgent
business to attend to, it should be put off until the following Monday night.
Mr. Larson stated the following Monday is the fifth Monday of the month.
Trustee Mahoney recommended that because of Christmas week, if it were not
inconvenient to the other Board members , the meeting might be deferred until
the following Monday night. Trustee Driscoll seconded the motion, and a
roll call vote found the following:
AYES: Trustees Shirley, Mahoney, Driscoll
NAYES: Trustees Rathjen, Osmon , Rech
The motion failed.
5. COMMITTEE OF THE WHOLE
Gerschefske Property
Mr. Larson reviewed the request to extend the B-2 zoning, for another five years ,
on certain property located at the northwest intersection of proposed Lake-Cook
Road and Route 83. Salvatore Santoro, one of the property owners, stated the
property was purchased predicated on the fact that Lake-Cook Road would be a
reality within a given time frame, and requested the extension so the develop-
ment of this property would be compatible with the Village Master Plan.
Because this property is located in the area of the Central Business District,
Mr. Larson suggested the request be referred to the Plan Commission for the
consideration of rezoning to B-3. Discussion followed.
Trustee Rech questioned if the Board should act on this matter until the results
of the Central Business District evaluation is complete. She also pointed out
that the Board has granted only one year extensions in the past. Mr. Santoro
felt the five year extension would fill the time frame for the completion of
Lake-Cook Road.
Mr. Larson noted this development will be the front door to the Central Business
District.
Trustee Mahoney moved to grant a one year extension from next June. There was
no second to the motion.
Discussion took place regarding the possibility of referring the request to
the Plan Commission. Mr. Larson felt that since the Central Business District
evaluation would not be available until March , little benefit would be derived
from a meeting with the Plan Commission.
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12/16/74
After discussion, Trustee Rech moved to extend this particular agreement for
a six month period of time to December 8, 1975, giving time to compile data
from the Central Business District study and to be in a better position to
evaluate the proposed project. There was no second to the motion.
Trustee Mahoney again moved to grant a one year extension. Trustee Osmon
seconded the motion. The Clerk called the roll and found the following:
AYES: Trustees Osmon , Mahoney, Driscoll
NAYES: Trustees Shirley, Rathjen, Rech
The motion was defeated.
Trustee Rech moved to extend the agreement, in regard to the Gerschefske
property in question, Parcel A, for a period of six months from June 8 to
December 8, 1975. Trustee Mahoney seconded the motion , and a roll call vote
found the following:
AYES: Trustees Shirley, Osmon , Mahoney, Rech , Driscoll
NAYES: Trustees Rathjen
The motion carried.
Trustee Osmon suggested an Ordinance be adopted to determine a criteria for
extensions , setting the increments, so that an arbitrary number cannot be
derived at a future date.
Housing Code
William Dettmer, Chief Inspector, presented a slide presentation showing
certain housing conditions in the Village and how the adoption of the BOCA Housing
Code would help. He stated the Housing Code is designed to deal with poor
maintenance conditions and unhealthy and unsafe conditions inside and outside
of houses in the Village.
Trustee Osmon moved to accept the recommendation to adopt the Housing Code
with modifications as outlined in William Balling's memo, dated June 22, 1973,
and to direct the Village Attorney to prepare the necessary Ordinance and that
three copies of the BOCA Housing Code be on file in the Village Clerk's office
for three weeks. Trustee Mahoney seconded the motion, and stated he felt this
was d tool for health or safety, but did not want to see it used for
e�s+ e ► . Mr. Dettmer stated in many cases good judgment would have to be
used.
In reply to a question from Trustee Shirley, Mr. Dettmer stated the majority
of housing complaints have merit. He listed other Villages having a Housing
Code. He felt the BOCA Housing Code is the best code for the Village.
The Clerk called the roll and found the following:
AYES: Trustees Shirley, Osmon, Rathjen , Mahoney, Rech, Driscoll
NAYES: None
The motion carried.
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Administrative Order Number 12
Trustee Osmon moved to approve Administrative Order Number 12, an Administrative
Order regarding the acceptance of gifts and gratuities. Trustee Rech seconded
the motion.
Mr. Larson stated that the Administrative Order evolved from a meeting of the
Department Heads , at which it was decided that no gifts be accepted, but encourage
the contributors to give to their favority charity.
Trustee Mahoney stated he would like to go on record in opposition to the
Administrative Order, and referred to his memo on the subject. Lengthy dis-
cussion followed. The Clerk called the roll and found the following:
AYES: Trustees Shirley, Osmon, Rech, Driscoll
NAYES: Trustees Rathjen, Mahoney
The motion carried.
Trustee Rathjen stated he voted no because he felt this cannot be enforced
year around.
10: 10 P.M. - Trustee Shirley declared a recess.
10:25 P.M. - The meeting resumed.
Trustee Osmon did not return to the meeting.
Glendale Road/Street Numbers
Mr. Larson reviewed the need for renumbering seven addresses on Glendale Road
as outlined in William Balling's memo, dated November 11 , 1974. He stated
that letters were sent to the residents in this regard, but received no response.
It was noted that none of the residents were in attendance tonight.
Trustee Driscoll moved to approve the recommendation to renumber the seven
addresses as stated. Trustee Mahoney seconded the motion and a roll call vote
found the following:
AYES: Trustees Shirley, Rathjen , Mahoney, Rech, Driscoll
NAYES: None
ABSENT: Trustee Osmon
The motion carried.
Buffalo Grove Post Office
The Village Clerk reviewed the status of locating a Post Office facility in
Buffalo Grove. Trustee Rech moved to submit a formal request for a classified
branch post office in Buffalo Grove. Trustee Driscoll seconded the motion.
Trustee Rech requested the Staff to pursue avenues of having a separate zip code.
The Clerk called the roll and found the following:
AYES: Trustees Shirley, Rathjen , Mahoney, Rech, Driscoll
NAYES: None
ABSENT: Trustee Osmon
The motion carried.
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Plan Review Fees
William Balling, Administrative Assistant , reviewed his report , dated
October 24, 1974, which shows a need for a professional Village planning
consultant , the cost of which could be offset by charging consulting fees
to the developer. He suggested an ordinance be passed providing for reimburse-
ment of the expense by requiring the developer to place a certain amount in an
escrow account.
Mr. Balling also recommended that the current plan review fees be modified as
outlined in his report.
Trustee Rathjen stated because it would be more economical , an attempt should
be made to cooperate with other nearby communities in regard to planning before
hiring a consultant. Trustee Rathjen moved to direct the staff to investigate
the different levels of cooperation that may be possible with other nearby
communities. Trustee Rech felt the nearby communities should be specified.
Trustee Rathjen stated communities adjacent or separated by unincorporated
property such as Wheeling, Arlington Heights , Palatine, Long Grove, and
Mundelein. Trustee Rech seconded the motion.
Mr. Larson stated if this type of arrangement were made, Buffalo Grove planning
services would not be given priority, and the planner would not know the
attitudes or policies of the Board or the needs of the Village. Trustee Shirley
felt the Board should first decide whether or not it wants a Village Planner
and then decide the question put forth by Trustee Rathjen. Mr. Larson stated
the plan is for a retainer or "as needed" type of arrangement with a consultant
planning firm. Trustee Driscoll suggested this matter be discussed in the
Budget discussions.
In reply to a question from Trustee Mahoney, Mr. Seaberg felt that when talking
to developers, a professional planner should be available for review and opinion.
In reply to a question from Trustee Mahoney, Mr. Seaberg stated the planner
would deal with critical reviews or comprehensive reviews of specific projects.
Trustee Mahoney stated that based upon Mr. Seaberg's comments, he would support
it, but felt the Staff underestimates themselves.
Discussion continued regarding sharing a planner with another Village. Trustee
Mahoney felt serious conflicts with other Villages could develop with this type
of arrangement. Mr. Larson brought up the fact that there could be a joint
planning program involving all the unincorporated areas of five surrounding
Villages for an overall master development plan. Trustee Shirley felt joint
planning should be investigated and reviewed. The Clerk called the roll and
found the following:
AYES: Trustees Shirley, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
ABSENT: Trustee Osman
The motion carried.
Discussion followed regarding revision of fees as recommended. Trustee Mahoney
stated he felt the $50 fee for appeals to residential zoning variations to home-
owners was excessive. Mr. Seaberg stated this fee was low in comparison to other
Village's fees.
Trustee Rathjen moved that the fee recommendations be directed to the Plan
Commission for hearing. Trustee Rech seconded the motion. The Clerk called
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the roll and found the following:
AYES: Trustees Shirley, Rathjen , Mahoney, Rech , Driscoll
NAYES: None
ABSENT: Trustee Osmon
The motion carried.
Trustee Mahoney moved to express to the Plan Commission that in the context
of their review, the Board desires that they review carefully the desirability
of maintaining a fee for residents to appeal residential zoning variations to
the Board. Trustee Driscoll seconded the motion. The Clerk called the roll and
found the following:
AYES: Trustees Shirley, Rathjen , Mahoney, Rech, Driscoll
NAYES: None
ABSENT: Trustee Osmon
The motion carried.
Use Taxes/Ordinance #74-44
Mr. Larson reviewed the recommended ordinance for a use tax on goods purchased
outside the State of Illinois and registered with the State. Mr. Larson stated
that in August of 1974, the State Legislature passed a law which allows munic-
ipalities to adopt legislation whereby they can receive 20% of the 50 levy
now collected by the State.
Trustee Shirley read Ordinance No. 74-44, Municipal Use Tax. Trustee Rathjen
moved for approval of Ordinance No. 74-44. Trustee Mahoney seconded the motion,
and a roll call vote found the following:
AYES: Trustees Shirley, Rathjen , Mahoney, Rech, Driscoll
NAYES: None
ABSENT: Trustee Osmon
The motion carried.
Simpson and Goldin Properties
Trustee Driscoll moved to refer the Simpson and Goldin properties to the Plan
Commission and Appearance Control Commission for the necessary hearings regard-
ing request for approval of final plat for certain property located on Dundee
Road at Buffalo Grove Road. Trustee Rathjen seconded the motion, and a voice
vote found the following:
AYES: Trustees Shirley, Rathjen , Mahoney, Rech, Driscoll
NAYES: None
ABSENT: Trustee Osmon
The motion carried.
Questions from the Board
Vacant Land Use
Trustee Rathjen requested that Mr. Larson investigate the possibility of vacant
public land being used by residents for gardens.
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Scholz Property
In reply to a question from Trustee Rech regarding the Scholz property, located
at the southeast corner of Checker Drive and Arlington Heights Road, Mr. Larson
stated Scholz has applied for FHA financing for residents buying their units but
they do not know if they will get the FHA mortgage monies. He said NIPC has been
in contact with the Village to review some of the particular problems of this
project , and also Lake County Plats Committee has reviewed it and is in the process
of making a report.
Trustee Rech questioned if the property would be affected by the change in the
new flood hazard map. 5he--to--fe'} t-! ct
Trustee Rech moved to direct Mr. Larson to contact the Lake County Forest Preserve
District to determine if the Scholz property could be designated by them under
their acquisition program. Trustee Rathjen seconded the motion, and a voice
vote found the following:
AYES: Trustees Shirley, Rathjen , Mahoney, Rech, Driscoll
NAYES: None
ABSENT: Trustee Osmon
The motion carried.
There being no questions from the audience and no further business to discuss ,
Trustee Driscoll moved to adjourn. Trustee Rech seconded the motion , and upon
a voice vote, the motion passed unanimously.
Time: 11 :35 P.M.
Respectfully submitted,
_„/(„
Vi lage
PASSED ! ' i APP;• 1 thi ' day of l�zp �� , 1974.
flag esident