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1974-12-02 - Village Board Regular Meeting - Minutes 4082 12/2/74 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, DECEMBER 2, 1974, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Armstrong called the meeting to order at approximately 8:15 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Armstrong; Trustees Shirley, Osmon , Mahoney, Rech, Driscoll ABSENT: Trustee Rathjen Also present were: Daniel Larson, Village Manager; Richard Raysa, Village Attorney; Charles McCoy, Director of Public Works; William Balling, Administrative Assistant. 1 . Minutes of November 18, 1974 Trustee Shirley moved to approve the minutes of November 18 as submitted. Trustee Driscoll seconded the motion , and a roll call vote found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech , Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. 2. Minutes of November 25, 1974 Trustee Shirley moved to approve the minutes of November 25, 1974, as submitted. Trustee Rech seconded the motion. Trustee Shirley referred to page 4080, paragraph 4, line 5, and requested the following be deleted, "and that the county assumes the cost". The Clerk called the roll and found the following: AYES: Trustees Shirley, Mahoney, Rech, Driscoll ; President Armstrong NAYES: None ABSENT: Trustee Rathjen ABSTAIN: Trustee Osmon The motion carried with change noted. 3. Warrant #301 Trustee Shirley presented Warrant #301 , in the amount of $90, 121 .63, and moved for its approval as submitted. Trustee Rech seconded the motion, and a roll call vote found the following: AYES: Trustees Shirley, Rech , Driscoll ; President Armstrong NAYES: Trustee Mahoney ABSENT: Trustee Rathjen ABSTAIN : Trustee Osmon The motion carried. Trustee Osmon requested that in the future any reimbursable items be so noted on the warrant. 4083 12/3/74 4. COMMITTEE OF THE WHOLE Rear Yard Variation William Dettmer, Chief Inspector, reviewed the request of William Fredsall of 915 Plum Grove Circle for a rear yard variation of the Zoning Ordinance, to permit the construction of a room addition. He stated that each member of the Zoning Board inspected the property and unanimously voted in favor of granting the variation. He also noted that there were no objections from surrounding property owners. Trustee Osmon moved to approve the variation as recommended by the Zoning Board of Appeals. Trustee Driscoll seconded the motion. In reply to a question from Trustee Rech, Mr. Dettmer stated after inspection, no problem with drainage was found. A voice vote on the motion found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAPES: None ABSENT: Trustee Rathjen The motion carried. Bicentennial Commission President Armstrong appointed the Executive Committee of the Bicentennial Commission as follows: Chairman, Mr. Charles McCoy; Co-Chairman, Mr. Tom Fitzgerald; Secretary, Carol Polkow; and Treasurer, Nick Rubino; and asked for concurrence of the Board. Trustee Rech moved to concur. Trustee Shirley seconded the motion. In reply to a question from Trustee Shirley, Mr. Raysa stated there is no reason , legally, that Mr. McCoy, Director of Public Works, cannot serve as Chairman of the Commission. A voice vote found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAPES: None ABSENT: Trustee Rathjen The motion carried. Mr. McCoy stated meetings would be held the third Thursday of every month. Raupp Memorial Museum President Armstrong referred to a letter from Mr. J. P. Settanni , President of the Buffalo Grove Park District, dated November 20, 1974, requesting waiver of the following Village water and sewer permit fees for the Raupp Memorial Site: Water Service Connection $150.00 Water Meter 125.00 Construction Water 38. 75 Water System Improvements 7000.00 Sewer Tap-on (Village) 50.00 Sewer Tap-on (Lake Co.) 300.00 $7663. 75 4084 12/3/74 Discussion took place regarding the Ordinance requiring a water system improvement fee. Trustee Shirley felt that the Ordinance did not apply to publicly owned property and requested that it be reviewed by the staff and placed on a future agenda for clarification. Trustee Osmon moved to approve the request with the exception of the water meter fee, the construction water fee, and the sewer tap on fee for Lake County. Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. Trustee Shirley noted the amount being waived was $200, not $7,663.75. Public Works Facility Mr. Larson , Village Manager, stated that at the request of the Police Depart- ment and Trustee Osmon, the possibility of a basement below the garage area of the Public Works facility was investigated to determine if it could be included in the bidding documents as an alternative item. He stated that Mr. Knoeppel of Knoeppel Associates, Ltd. suggested if the Board desires to proceed with the determination of the cost for a basement, the building be designed with a basement, 80' by 24' , with an outside entrance in and out of the building, which should be included in the bidding documents and be part of the design specifications as an option. Mr. Larson noted the design of the basement would be such to permit range shooting by the Police Department. Trustee Osmon felt the shooting range was important to insure our Policemen being certified. Trustee Mahoney felt the Committee should meet to determine if the additional costs are worthwhile and report their recommendations to the Board. In reply to a question from Trustee Shirley, Mr. Larson stated that the additional architect fees would be $1 ,500 assuming the addition of the basement is $30 ,000. Discussion followed relative to possible deletions to the public works garage to compensate for the $30,000 expenditure. In reply to a question from Trustee Mahoney, Mr. McCoy stated that the base- ment area will be used for storage until such time as a shooting range may be constructed. Trustee Osmon moved to direct the architect, Mr. Knoeppel , to proceed with working drawings of the Public Works facility with the addition of a basement. Trustee Driscoll seconded the motion. In reply to a question from Trustee Rech, Mr. Larson stated that the Plan Commission will conduct a public hearing on December 18, 1974, on the amend- ment to the Zoning Ordinance granting the Zoning Board of Appeals the authority to conduct public hearings on rezonings, and that on January 2, 1975, the Zoning Board of Appeals will conduct a public hearing on the rezoning of the property located on the southeast corner of Lake Cook Road and Raupp Boulevard for construction of the Public Works facility. The Clerk called the roll and found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. 4085 12/3/74 Dundee Road Supplemental Agreement President Armstrong read the Supplemental Agreement regarding the landscaping of the Dundee Road median. Trustee Osmon moved to approve the Supplemental Agreement. Trustee Rech seconded the motion. In reply to a question from Trustee Osmon, Mr. Larson stated that Greco is responsibile for the trees through one growing season, and then they become the Village's responsibility. In reply to a question from Trustee Rech, Mr. Larson stated he saw no problem with the circumference of the trees. A voice vote on the motion found the following: AYES: Trustees Shirley, Osmon , Mahoney, Rech , Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. President Armstrong requested Mr. Larson to contact the State reference "welcome signs" in the median strip. Civil Defense Vehicle Trustee Shirley moved to table the request from Civil Defense for the purchase and installation of an enclosed van type body for the Civil Defense truck until a member of the Civil Defense Commission could be present. Trustee Osmon seconded the motion , and a voice vote found the following: AYES: Trustees Shirley, Osmon , Mahoney, Rech , Driscoll NAPES: None ABSENT: Trustee Rathjen The motion carried. Police Personnel President Armstrong reviewed the request of Police Chief Walsh for authoriza- tion to hire an additional desk officer to replace one assigned to Central Dispatching. In reply to a question from Trustee Shirley, Chief Walsh stated that when the budget was reviewed, this position was considered, but not clearly specified because they were uncertain when they would participate in the CDC. In reply to a question from Trustee Shirley, Chief Walsh stated the Village's present commitment to CDC is to supply one operator. Trustee Mahoney moved to approve the hiring of an additional desk officer. �./ Trustee Driscoll seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAPES: None ABSENT: Trustee Rathjen The motion carried. 4086 12/3/74 Village Manager Ordinance Because discussion of the Village Manager Ordinance was at Trustee Rathjen 's request , Trustee Shirley moved to table discussion due to the fact that Trustee Rathjen was absent. Trustee Rech seconded the motion , and a voice vote found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech, Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. Villa Verde Road Trustee Shirley moved to approve the request to vacate Villa Verde Road and direct the Village Attorney to prepare the necessary ordinance. Trustee Rech seconded the motion. Mr. Raysa suggested that the road vacation and grant of easement on the road be approved simultaneously. After discussion , Trustee Shirley withdrew the motion. Trustee Shirley moved to table until the next meeting. Trustee Rech seconded the motion , and a voice vote found the following: AYES: Trustees Shirley, Osmon, Mahoney, Rech , Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. President ARmstrong requested Mr. Raysa and Mr. Larson to prepare the necessary papers for the easement. Resolution No. 74-25 Trustee Mahoney read Resolution No. 74-25, a Resolution regarding NIPC participation in a regional waste treatment management system. Trustee Osmon moved to approve Resolution No. 74-25. Trustee Rech seconded the motion. President Armstrong introduced Irvana Wilks of the League of Women Voters , who read a statement supporting the resolution. In reply to a question from Trustee Shirley, Mrs. Wilks stated that MSD has been approached to approve a similar resoltuion. She noted that NIPC is the only agency prepared to assume the task. She felt sure Lake County has been approached to appoint NIPC. In reply to a question from Trustee Mahoney, Mrs. Wilks stated no other agency is actively seeking designation. A voice vote on the motion found the following: AYES: Trustees Shirley, Osmon , Mahoney, Rech, Driscoll NAYES: None ABSENT: Trustee Rathjen The motion carried. 4087 12/3/74 Resolution No. 74-26 President Armstrong read Resolution No. 74-26, a Supplemental Resolution providing for additional monies to cover the differences in cost for the curb and gutter and street repaving program, in the appropriated sum of $12,000.00. Trustee Osmon moved to approve Resolution No. 74-26. Trustee Mahoney seconded the motion, and a voice vote found the following: AYES: Trustees Shirley, 0smon, Mahoney, Rech , Driscoll NAPES: None ABSENT: Trustee Rathjen The motion carried. 5. Questions from the Audience Budget Robert Bogart, 930 Plum Grove Circle, referred to a recent article in the Herald regarding approval of the next fiscal year's budget before the next election. Trustee Shirley stated this was a misquote by the Herald, and that he has recommended to the Board that the budget be approved before the next fiscal year, which is May 1 , because a plan is needed to work by. Trustee Shirley felt it is the Board's obligation to complete a budget. Miller Builders John Panella, 342 Cottonwood, questioned if Miller Builders is going bankrupt. Trustee Osmon stated he contacted Miller Builders and found they have an extreme cash flow problem, but there are no plans to file bankruptcy. There being no more questions from the Audience, Trustee Osmon moved to adjourn to Executive Session. Trustee Rech seconded the motion , and upon a voice vote, the motion passed unanimously. Time: 9 :38 P.M. Respectfully submitted, tllage Clerk PASSEQ , APPROVtD this day of , 1974. Vi la a Pr !dent