1974-10-07 - Village Board Regular Meeting - Minutes 4030
10/7/74
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
OCTOBER 7, 1974, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO
GROVE , ILLINOIS.
President Armstrong called the meeting to order at approximately 8: 15 P.M.
Those present stood and recited the Pledge of Allegiance to the Flag.
The Clerk called the roll and found the following:
PRESENT: President Armstrong; Trustees Shirley, Osmon, Rathjen , Mahoney,
Rech , Driscoll
Also present were: Daniel Larson, Village Manager; Richard Raysa, Village
Attorney; Arnold Seaberg, Village Engineer; William Dettmer, Chief Inspector;
Charles McCoy, Director of Public Works ; and William Balling, Administrative
Assistant.
1 . Minutes of September 23, 1974
Trustee Driscoll moved to approve the minutes of September 23, 1974, as
submitted. Trustee Mahoney seconded the motion , and a roll call vote found
the following:
AYES: Trustees Shirley, Osmon , Rathjen , Mahoney, Rech, Driscoll
NAPES: None
The motion carried.
2. Warrant #297
Trustee Shirley presented Warrant #297 in the corrected amount of $195,563.50
and moved for its approval . Trustee Mahoney seconded the motion, and a roll
call vote found the following:
AYES: Trustees Shirley, Osmon, Rathjen , Mahoney, Rech, Driscoll
NAPES: None
The motion carried.
3. Standinz Committee Reports
Fire District Referendum
Trustee Osmon reported on a meeting, relative to the Fire Protection District
referendum, held last Thursday at Joyce Kilmer Elementary School . He noted the
public attendance was small , but anticipated turnout for meetings would be
larger in the Lake County portion of the Village. He stated the referendum
date would be in the middle of November. Trustee Osmon stated there is only
one voter in the portion of the Vernon Township Fire Protection District that
lies in Buffalo Grove, that being Harold Friedman, and that he is willing to
sign a petition of annexation. He stated the Wheeling Fire Protection District
will sign a petition of acceptance, accepting the Friedman property when it is
released from Vernon Township. He stated informational meetings would be
continued until the new referendum date.
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10/7/74
4. COMMITTEE OF THE WHOLE
Dundee Road Landscaping Median
Mr. Larson stated that after discussion with Mr. Sigmund C. Ziewjewski ,
District Engineer, Illinois Department of Transportation, the savings on the
Dundee Road asphalt median , which amounts between $8,000 and $10,000, will be
applied to landscaping of the median strip. He stated a meeting was held with
�./ Mr. Charles McCoy, Mr. William Dettmer, Mr. Larson, and Ron Kennedy, State
project engineer, and Charles Gouveia, landscape architect from the State,
and a concept of the median was developed to present to the Appearance Contol
Commission for review. He said the recommendation was to sod the median area
and plant crab apple trees and European hornbean trees. The State can sod the
area and plant 40 crab apple trees, leaving the Village to plant another 40
trees. Mr. Larson stated areas are available for local Garden Clubs and civic
organizations to furnish plantings. Mr. Larson stated the plan is being
prepared by the State and will be back before the Board in several weeks.
In reply to a question from Trustee Shirley, Mr. Larson stated the cost for
the additional 40 trees would be approximately $10,000 and this could be done
over a two or three year period.
In reply to a question from Trustee Rech, Mr. Larson stated the decision to
sod as opposed to Crown Vetch was for maintenance and appearance reasons.
In reply to a question from Trustee Rathjen , Mr. McCoy stated annual maintenance
cost would be approximately $2,500.
Trustee Osmon requested that Mr. McCoy check further to determine what is
going to be done with the exposed aggregate at the Buffalo Grove Road - Dundee
Road intersection.
In response to a question from Trustee Rathjen , Mr. Larson stated an opening
in the median has been provided for the Happ property.
In reply to a question from Trustee Rathjen , Mr. Larson stated a mountable
median would be constructed at the Geimer Nursery.
Trustee Rathjen referred to the Betty Drive entrance and President Armstrong
stated he discussed the entrance with Mr. Brozio who stated if there was any
objections from the managing firm of the Dunell Shopping Center he would get
back to him, which he has not done.
In response to a question from Trustee Rathjen , President Armstrong stated
Kemmerly Real Estate supports the median based upon the entrance to Three
States Boulevard.
Trustee Rathjen expressed concern over the annual maintenance costs of $2,500.
President Armstrong felt this figure was quite high since college students
would be used for maintenance during summer months. He hoped several community
organizations would adopt portions of the median strip and beautify it.
President Armstrong read the "Letter of Understanding" from Mr. Sigmond C.
Ziewjewski , District Engineer, Illinois Department of Transportation. Mr.
Larson stated Paragraph 5 should be rewritten to provide for the agreement
that the State will plant 40 trees and sod.
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10/7/74
Trustee Osmon moved to approve the Letter of Understanding with amendments
to paragraph 5 as discussed earlier regarding the fact that the State will
sod the entire median area as well as planting approximately 40 trees. Trustee
Shirley seconded the motion and a roll call vote found the following:
AYES: Trustees Shirley, Osmon , Rathjen , Mahoney, Rech, Driscoll
NAPES: None
The motion carried.
Trustee Rathjen requested that Mr. Al Frank be contacted to fulfill his
agreement to construct sidewalks along Oak Creek Apartments as soon as Dundee
Road was completed. Mr. Larson stated he would contact Mr. Frank and report
back to the Board.
Town Center
President Armstrong and Trustee Rathjen read an Agreement with Economic
Research Associates for preparation of a plan for the new Town Center.
After discussion, Trustee Osmon moved to approve the agreement with the
following changes:
1 . Section III , last paragraph, line 5, change "by the Client" to
"in writing by the Village Board."
2. Section III , add specific provision to not require payment for
Phase I until April 15, 1975, and payment of other Phases at
30 day intervals.
3. Add new section incorporating the Consultant's proposal , dated
May 1 , 1974, as a guideline for services.
4. Section IV, 3, add the word "existing" after "all".
Trustee Driscoll seconded the motion, and a roll call vote found the
following:
AYES: Trustees Shirley, Osmon , Mahoney, Rech, Driscoll
NAPES: Trustees Rathjen
The motion carried.
Lake-Cook Road
President Armstrong read an agreement with Cook County for the widening of
Lake-Cook Road from Arlington Heights Road to McHenry Road.
Mr. Larson reviewed the exhibit and noted the median would be planted similar
to the one on Dundee Road.
Discussion took place, and it was decided the following items should be
included in the agreement:
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10/7/74
1 . Cook County allow the Village to landscape the median strip from
the Soo Railroad tracks to Arlington Heights Road and that Cook
County participate in this expense to the extent of whatever savings
they would have received by not using asphalt in this median area.
Also maintenance of the strip should be handled by the Village, using
County M. F.T. funds.
2. Cook County participate with the Village up to one half of the
expense of the installation of traffic signals at Weidner Road on
Lake-Cook Road.
3. Cook County provide sodium vapor street lights along Lake-Cook Road
between Route 83 and Arlington Heights Road at proper intervals to
insure sufficient vehicle and pedestrian safety.
4. Cook County provide opticom units at each traffic signal in the
Village along this road similar to the opticom unit approved at
Route 83 and Arlington Heights Road traffic signal .
5. Sidewalk at Weidner Road should be placed inside the fence.
6. Fence at Weidner Road should be decorative.
7. Gate should be placed in fence at Emmerick Park.
8. Agreement be null and void if construction contract not awarded
by June 1 , 1976.
In response to a question from Trustee Rech , Mr. Seaberg felt that a velocity
reducer was not necessary, but that the bridge should be large enough so as not
to act as a dam.
Trustee Rech expressed concern that the four lane highway would cause more
of a division between the Cook County and Lake County portions of the Village
because of the safety problems of children crossing it. President Armstrong
felt it would be an asset to the Village because it will provide better ingress
and egress for the Village. Trustee Rathjen noted that the sidewalks will
make it easier to get from one area of the Village to another.
Trustee Osmon moved to direct the Attorney to make the changes to the agreement
as outlined and the Village Manager to contact the property owners regarding
the sidewalk at Weidner Road. Trustee Mahoney seconded the motion, and a roll
call vote found the following:
AYES : Trustees Osmon, Rathjen, Mahoney, Driscoll
NAYES: Trustees Shirley, Rech
The motion carried.
10: 15 P.M. - The President declared a recess.
10:30 P.M. - The meeting resumed.
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Plan Commission Size
President Armstrong referred to a request from the Plan Commission to decrease
the number of Plan Commission members from 11 to 9. Plan Commission Chairman
Genrich stated the reasoning for this decrease is that the eleven member board
is cumbersome.
Trustee Mahoney moved to direct the Village Attorney to prepare an Ordinance
reducing the membership of the Plan Commission from eleven to nine. Trustee
`./ Rech seconded the motion.
President Armstrong expressed concern over close decisions being made with a
small number of members being present at meetings; therefore, did not favor
reducing the size of the Commission. The Clerk called the roll and found the
following:
AYES: Trustees Rathjen, Mahoney, Rech, Driscoll
NAPES: Trustees Shirley, Osmon
The motion carried.
Trustee Osmon felt more stringent rules should be placed on the members of the
Plan Commission and one should be attendance. President Armstrong requested
the Clerk to distribute to the Board the Plan Commission attendance.
Trustee Rech felt the Plan Commission devotes much time and work at no pay,
and credit should be given them for their phenomenal job for the community.
Sanitary Sewer Flusher
Mr. Larson reviewed the minutes of the meeting of April 1 , 1974, at which
approval was given to purchase a hi-velocity sewer cleaning machine from
Rockwell International to be financed through the Bank of Buffalo Grove at
7% interest for 36 months. Mr. Larson stated the machine has been delivered
with invoice and the loan papers have been received from the Bank of Buffalo
Grove for Board review and approval .
Trustee Osmon moved to approve the loan and authorize payment. Trustee
Driscoll seconded the motion. Upon the recommendation of Trustee Rech,
Trustee Osmon amended the motion for the loan papers to specify "simple
interest". Trustee Driscoll seconded the motion , and a voice vote found
the following :
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAPES: None
The motion carried.
Appearance Control Commission Size
Mr. William Dettmer reviewed a request from the Appearance Control Commission
to increase the size of the Commission from five members to seven.
Trustee Osmon moved to direct the Village Attorney to prepare the necessary
Ordinance to expand the Appearance Control Commission from five members to
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10/7/74
seven. Trustee Rech seconded the motion, and a voice vote found the
following:
AYES: Trustees Shirley, Osmon, Rathjen, Mahoney, Rech, Driscoll
NAYES: None
The motion carried.
1973 Maintenance Program
Mr. Larson statt:d that during 1973 the estimated maintenance cost for snow
removal was $9,000. However, due to the heavy snow, the cost was $16,731 .43
for a total maintenance cost of $34,918.60. He requested a Supplemental
Resolution in the amount of $8,100 to recover the cost.
President Armstrong read Resolution No. 74-24, an M.F.T. Supplemental
Resolution for 1973 maintenance. Trustee Osmon moved to approve Resolution
#74-24. Trustee Driscoll seconded the motion, and a voice vote found the
following:
AYES: Trustees Shirley, Osmon , Rathjen, Mahoney, Rech, Driscoll
NAYES: None
The motion carried.
Ordinance No. 74-32
Trustee Rech read Ordinance No. 74-32, an Ordinance regulating the development
of flood plain areas , and moved for its approval . Trustee Osmon seconded the
motion.
Trustee Rathjen questioned Section III , 1 , and stated that in many areas the
flood plain does not extend 100 feet from the centerline of the stream. Mr.
Raysa stated that Section I states that the provisions of the Ordinance apply
only to flood plain area. Trustee Mahoney requested that the minutes indicate
that the intent of the Ordinance is not to impede development of land not in
flood plain.
The Clerk called the roll and found the following:
AYES: Trustees Shirley, Osmon , Rathjen , Mahoney, Rech, Driscoll
NAYES: None
The motion carried.
Ordinance No. 74-33
Trustee Rech presented Ordinance No. 74-33, an Ordinance creating the
Buffalo Grove Bicentennial Commission of the American Revolution and moved
for its approval . Trustee Osmon seconded the motion.
Trustee Mahoney expressed concern over manning the committees established in
this Ordinance. Trustee Rech stated that she has received phone calls from
people expressing interest in the committees.
Trustee Osmon suggested the Ordinance stipulate that the Commission is
terminated on December 31 , 1976.
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President Armstrong requested any citizen interested in participating to
contact Trustee Rech.
A voice vote found the following:
AYES : Trustees Shirley, Osmon , Mahoney, Rech, Driscoll
NAYES: Trustee Rathjen
The motion carried.
Questions from the Audience
Dundee Road
Mr. Al Jacobson , 1258 Mill Creek Drive, stated that Mill Creek homeowners
are concerned over the hazardous entrance to Mill Creek from Dundee Road.
Mr. Larson stated he would contact the State to make necessary improvements.
Flood Plain Ordinance
Ken Witcher, 261 Mohawk Trail , questioned if the new Flood Plain Ordinance
would impede the Park District development of Willow Stream Park. Trustee
Shirley noted that plans do not indicate a structure on the flood plain.
Aspen Ditch
In response to a question from Trustee Rech, Mr. Seaberg stated that the
Aspen Ditch is complete with some minor exceptions.
Trustee Osmon moved to adjourn. Trustee Shirley seconded the motion and
upon a voice vote the motion passed unanimously.
Time: 11 :30 P.M.
Respectfully submitted,
Village Clerk
PASSED D OVED is day of ( 1974.
Vi1 a Preside t