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1974-08-19 - Village Board Regular Meeting - Minutes 3993 8/19/74 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, AUGUST 19, 1974, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLIONIS. President Armstrong called the meeting to order at approximately 8:20 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Armstrong; Trustees Rathjen, Mahoney, Rech ABSENT: Trustees Shirley, Osmon, Driscoll President Armstrong stated that Mr. Raysa has advised that three Trustees and the President constitute a quorum and votes may be taken on all items except those requiring a 2/3 vote. Also present were: Richard Raysa, Village Attorney; Arnold Seaberg, Village Engineer; William Balling, Administrative Assistant and Acting Village Manager; Charles McCoy, Director of Public Works; Robert Collins, Village Treasurer; and Richard Glueckert, Finance Director. 1 . Minutes of August 12, 1974 Trustee Mahoney moved to approve the minutes of August 12, 1974, as submitted. Trustee Rech seconded the motion. Trustee Rathjen referred to page 3991 , under Building Permits, line 3, and requested that the word "He" be changed to "Mr. Larson". The Clerk called the roll and found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAYES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried with change noted. 2. Warrant #294 Village Treasurer, Robert Collins, presented Warrant #294 in the amount of $109,411. 34. Trustee Mahoney moved to approve the Warrant minus the two items for payment to Paddock Publications. Trustee Rathjen seconded the motion. Trustee Rathjen questioned if Mr. Schwartz's legal fee had been modified. President Armstrong stated the Board agreed to $50 per hour. In response to a question from Trustee Rech, Mr. Balling stated the price increase for the fleet was caused mainly by addition of radial tires and radial suspension combined with the fact that there was no trade-in of the old staff cars. Trustee Rech stated the Board should be apprised in letter form of such changes considering the financial picture of the community. The Clerk called the roll and found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAYES: None ABSENT: Trustees Shirley, Osmon , Driscoll The motion carried. I �� 3994 8/19/74 Trustee Rathjen stated that he did not favor the entire warrant, but voted in favor because other items had to be paid. 2. COMMITTEE OF THE WHOLE Village of Buffalo Grove Weather Station Upon request of Iry Capitel of the Public Relations Committee, Trustee Rech moved to table discussion of the Public Relations Committee proposal for a Village weather station until September 3, 1974. Trustee Rathjen seconded the motion, and a voice vote found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAYES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried. Buffalo Grove Plaza Mr. Balling reviewed the final approvals and construction for Buffalo Grove Plaza, Lot 2. This item was for information purposes. Arlington Heights Road and Illinois Rt. 83 Signalization Trustee Rech read an agreement between the Village and the State of Illinois Department of Transportation for the installation, maintenance, and energy costs of traffic signalization for the intersection of Route 83 and Arlington Heights Road. President Armstrong read Resolution No. 74-19, a resolution authorizing the Clerk and President to execute the agreement. Trustee Rech moved to approve Resolution #74-19, subject to legal review. Trustee Mahoney seconded the motion. The Clerk called the roll and found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAYES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried. Resolution No. 74-20 President Armstrong read Resolution No. 74-20, a resolution providing for the appropriation of $4,915 from the Motor Fuel Tax Fund for the installation of the "OPTICOM" signatization system at the intersection of Illinois Rt. 83 and Arlington Heights Road. Trustee Rathjen moved to approve Resolution No. 74-20. Trustee Rech seconded the motion, and a voice vote found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAYES: None ABSENT: Trustees Shirley, Osmon , Driscoll The motion carried. 3995 8-19-74 Ordinance No. 74-26 Trustee Rathjen read Ordinance No. 74-26, an Ordinance amending Ordinance No. 62-18 prohibiting parking along portions of Illinois Rt. 83 and Arlington Heights Road. Trustee Rech moved to approve Ordinance No. 74-26. Trustee Rathjen seconded the motion, and a voice vote found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAPES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried. 1974 Motor Fuel Tax Maintenance Mr. Balling reviewed bids received on the 1974 M.F.T. Maintenance Program (catch basin cleaning, slurry seal , repaving, and curb and gutter) . Bids received were as follows: Curb and Gutter Replacement Company Bid Check Unit Price Amount S.F.N. Construction Company $4,551 . 10 $7.68 (removal and $45,510.92 Chicago, Illinois replacement of concrete) .28 (joints) Capitol Cement Company, Inc. $5,000.00 $8.80 (removal and $52,044.60 Chicago, Illinois replacement of concrete) .20 (joints) Slurryseal Company Bid Check Unit Price Amount Ritschel 's, Inc. $1 ,400.00 $0.4625 $ 9,788.81 Peoria, Illinois Cutler Repaving Company Bid Check Unit Price Amount Cutler Repaving, Inc. $5,000.00 65 (repaving) $76,091 .68 Lawrence, Kansas $15.75 (concrete) 70 (emulsion) Catch Basin Cleaning Unit Company Bid Check Price Amount Certificate of Eligibility Elgin Sweeping Services $1 ,341 .78 $20.90 $13,417.80 Received Chicago, Illinois Suburban Sanitary $ 655.00 $10.20 $ 6,548.40 None Services Lake Forest, Illinois 3996 8/19/74 Unit Company Bid Check Price Amount Certificate of Eli,9ibility Blocker Bros. , Inc. $ 650.00 $10.00 $ 6,420.00 None Westmont, Illinois National Power Rodding $500.00 $15.00 $ 9,630.00 None Chicago, Illinois In his memo of August 8, 1974, Mr. McCoy, Director of Public Works, recommended contracts be awarded to low bidders, Blocker Brothers, Ritschel 's, Cutler Repaving, and S. F.N. Construction in the amounts quoted. Trustee Mahoney moved to award the contracts as recommended by Mr. McCoy. Trustee Rathjen seconded the motion, and a roll call vote found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAYES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried. Glendale Road Parking Restrictions President Armstrong reviewed the Police Department's recommendations of August 5, 1974, and August 2, 1974, to prohibit parking on the east side of Glendale Road, north of Bernard to point where the street begins to run east and west. Trustee Rathjen moved to direct the attorney to prepare the necessary ordinance to facilitate the recommendation. Trustee Mahoney seconded the motion, and a voice vote found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAYES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried. Board of Health Appointments Upon recommendation of the Board of Health, President Armstrong reappointed Dr. Alan Lauter to the Board of Health for a term of one year, and asked for concurrence of the Board. Trustee Rech moved to concur with the President's appointment. Trustee Mahoney seconded the motion, and a voice vote found the l following: �•/ AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAYES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried. Upon recommendation of the Board of Health, President Armstrong reappointed Dr. David Saidel President of the Board of Health for a one year term and asked for concurrence of the Board. Trustee Mahoney moved to concur with the President's appointment. Trustee Rathjen seconded the motion, and a voice vote found the following: 3997 8/19/74 AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAPES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried. Lake County Water District Mr. Balling reviewed his staff report dated July 30, 1974, relative to the Lake County Water District proposal for a water transmission system which would provide Lake Michigan water for central Lake County. Mr. Balling stated the Village is not formally included in any of the reviews except the Master Plan of the Water District which envisions a watermain from Mundelein south to the county line. Mr. Balling stated the prime advantage of this proposal over other proposals is that there is an operational facility that could provide the Village with water within 12 to 24 months. In reply to a question from President Armstrong regarding the urgency of a $3,000 to $5,000 contribution , Mr. Balling stated now is the time to become involved in the planning process since the watermains and pumping facilities from Gurnee to Mundelein and Libertyville will not be oversized unless they know there is a customer at the end of the line, and within the next 60 to 90 days, the Village will have to become involved. In reply to a question from Trustee Rech regarding financing for the $3,000 to $5,000, Mr. Glueckert stated there is money available in the water fund. In reply to a question from Trustee Rech, Mr. Seaberg stated the question of storage areas has not been worked out at the present time. Trustee Rathjen moved to submit a letter of intent to the Lake County Water District for participation in the overall program of supplying water to the Lake County portion of Buffalo Grove. Trustee Mahoney seconded the motion , and a voice vote found the following: AYES: Trustees Rathjen, Mahoney, Rech; President Armstrong NAPES: None ABSENT: Trustees Shirley, Osmon, Driscoll The motion carried. Emmerich Park Lease Agreement President Armstrong read the revised Lease Agreement between the Village of Buffalo Grove and the Buffalo Grove Park District for the leasing of certain properties in Emmerich Park. President Armstrong read Resolution No. 74-21 , a Resolution approving the Lease Agreement between the Buffalo Grove Park District and the Village of Buffalo Grove for certain properties in Emmerich Park. Trustee Mahoney moved to approve Resolution No. 74-21 . Trustee Rathjen seconded the motion. Trustee Rathjen questioned changes that were made from the original Lease Agreement. Mr. Raysa stated he did not approve of the 99 year lease and that the land could remain a park forever. Mr. Raysa stated legally it should be a 20 year lease, and the Village should have the right to recoup the land if necessary and that facilities would have to be removed at the Park District's cost. President Armstrong requested that Mr. Balling contact Mr. Crosland to i 3998 8/19/74 change the 99 years to 20 years and change the agreement to enable the Village to retain the right to remove or retain any and all improvements on the site. The Clerk called the roll and found the following: AYES: None NAYES: Trustees Rathjen, Mahoney, Rech, President Armstrong ABSENT: Trustees Shirley, Osmon, Driscoll The motion was defeated. Independent Register I President Armstrong announced Jan DeKnock of the Independent Register would be leaving the Village as reporter to take a position in St. Petersburg and wished her well in her new position. M.S. D. Requirements Trustee Rech complimented the staff for their fine work in regard to Buffalo Grove's being the only community in the northwest suburbs that has complied with MSD requirements. Police Department Report Trustee Rech referred to the one disaster listed in the Police portion of the monthly activity report and questioned what this was. Mr. Balling stated he would check with Chief Walsh and report back to the Board. Special Census The Village Clerk reported that a representative of the Census Bureau would be in the Village on October 2, 1974, to begin the special census. She requested the newspapers to advertise that the Village would require 60 applicants for census takers. There being no further business to conduct, Trustee Rathjen moved to adjourn. Trustee Rech seconded the motion and upon a voice vote, the motion passed unanimously. Time: 9:35 P.M. Respectfully submitted, C � z Verna L. Clayton - Village Clerk PASS : ND AP RO D th'. mmk day of , 1974. // 41111. 1 V i .11" P res i den ' V L.