1975-10-20 - Village Board Regular Meeting - Minutes 4366
10/20/75
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
OCTOBER 20, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD , BUFFALO
GROVE, ILLINOIS.
President Fabish called the meeting to order at approximately 8: 10 P.M.
Those present stood and recited the Pledge of Allegiance to the Flag. The
Clerk called the roll and found the following:
PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Bogart,
Carroll , Marienthal
Also present were Daniel Larson, Village Manager; Richard Raysa, Village
Attorney; Arnold Seaberg, Village Engineer; Charles McCoy, Director of
Public Works; William Dettmer, Chief Inspector; Stephen Goldspiel ,
Plan Commissioner; and Al Griffith, Director of Golf Operations.
1 . Minutes of October 13, 1975
Trustee Carroll moved to approve the minutes of October 13, 1975. Trustee
Driscoll seconded the motion. Trustee Carroll referred to page 4362, fourth
paragraph, and requested that the roll call vote show her vote as "Aye". A
roll call vote found the following:
AYES : Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES : None
The motion carried with change noted.
2. Warrant #322
Village Treasurer James Shirley presented Warrant #322, in the amount of
$328,807.44. Trustee Mahoney moved to approve Warrant #322. Trustee Carroll
seconded the motion.
Trustee Bogart noted that approximately $300 worth of merchandise for the
pro shop is expended under Club House Operating. He said that he had requested
no purchase of pro shop merchandise without Board approval . Mr. Shirley
stated that the determination of possible pro shop overbuying should be made
by evaluating revenue vs. actual expense. Trustee Bogart requested a report
on pro shop inventory.
A roll call vote found the following:
AYES : Trustees Mahoney, Rech , Driscoll , Bogart, Carroll , Marienthal
NAYES: None
The motion carried.
3. President 's Report
C. R.O.P. Walk
President Fabish reported that he had completed the eleven mile C. R.O.P. Walk.
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10/21/75
Ranch Mart Merchants Association and Jaycees
Stan Margulies of the Ranch Mart Merchants Association presented to
Assistant Fire Chief William Dettmer a check, in the amount of $350.00,
for the paramedics.
Mr. Margulies and Ben McQueen , President of the Jaycees , presented Chief
Dettmer a check, in the amount of $150.00, to support "Operation Redball".
4. Village Manager's Report
Mr. Larson presented the Summary of Administrative Activities for the month
of September, 1975.
5. COMMITTEE OF THE WHOLE
Commendation/Officer Quid
President Fabish read a Certificate of Commendation for Officer Robert Quid
for his efforts in apprehending persons who robbed the Bonanza Restaurant
on June 17, 1975. He presented the certificate to Officer Quid.
6. Questions from the Audience
Jaycee Carnival
Harold Schweinebraten , 30 Timberhill Road, presented to the President a
petition , bearing 51 signatures , requesting permission be denied to the
Jaycees to hold a carnival on the Chesterfield property, located on the
northeast corner of Arlington Heights and Lake Cook Roads or on any other
property located adjacent to or in the vicinity of the residential property
located on Timberhill Road or Whitehall Court. The petition requested that
the carnival be relocated to the Ranch Mart Shopping Center.
President Fabish noted that the signatures are of residents on Timberhill
Road, Whitehall Court , and Whitehall Road.
President Fabish stated that carnivals are not permitted in a residential
area but are permitted in a B-3 area. He stated that four acres of the
property are zoned B-3 and that the Board cannot deny the permit for that
particular area.
Mr. Margulies requested special permission to locate the carnival on the
portion of the property north of the garages (zoned R-9) so that it will be
further away from the residential area.
Because he preferred to see the carnival away from the residential area,
Trustee Bogart moved to make exception to the Zoning Ordinance to allow, on
a one time basis, the carnival on the northern most portion of the Chester-
field property (zoned R-9) . Trustee Mahoney seconded the motion.
In response to a question from Mr. Schweinebraten, Mr. Dettmer stated that
the four acre commercial property is large enough to accommodate the carnival
and parking.
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10/20/75
Police Sergeant Blanchette stated that the carnival will pay two uniformed
police officers to work on the carnival grounds. He said that in addition
to that, the shifts have been scheduled so that five marked cars and four
unmarked cars will be in operation the nights of the carnival .
After discussion , a roll call vote found the following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal
NAYES: None
The motion carried.
President Fabish asked the Jaycees to consider an alternative location for
the carnival next year.
COMMITTEE OF THE WHOLE (Continued)
Trick or Treat Day
President Fabish proclaimed Friday, October 31 , 1975, as Trick or Treat Day
and asked that activities be limited to the period marked by the normal mid-
afternoon arrival home from school and the hour of 7:00 P.M.
Additional Meeting
Trustee Bogart stated that he has been advised by Mr. Larson that the recent
lengthy agendas have been caused by a backlog of items waiting to be acted
upon. He suggested that an additional meeting be held on October 30, 1975,
to take care of these items. A poll of the Board found that Trustees Mahoney
and Marienthal would be out of the State that evening. Mr. Larson stated that
if all agenda items are handled this evening and next week, the Board would
be caught up. It was decided that a decision would be made after this evening's
meeting.
Audit Reports
Tony Mandolini , Cam Clark, and Al Gussis of Peat, Marwick, Mitchell and
Company reviewed the audit reports of the Village for the year ended April 30,
1975. There were three reports, one being Financial Statements and Schedules
(Exclusive of Waterworks and Sewerage Fund and Golf Course Fund) , the second
being for the Waterworks and Sewerage Fund, and the third being for the Golf
Course Fund.
Mr. Larson asked the auditors to explain the "due to", in the amount of
$35,452, from the Corporate Fund to the Debt Service - Municipal Building
`./ Fund and the "due to", in the amount of $106,838, from the Corporate Fund to
the Street and Bridge Fund. Mr. Mandolini explained that tax money is placed
in the Corporate Fund and later allocated to the other funds and that at the
end of the fiscal year the funds had not been allocated. Mr. Larson stated
that approximately $25,000 due to the Municipal Building Fund was caused by
a transaction made five years ago and asked if it is necessary to continue
carrying it as a "due to". Mr. Mandolini stated that if the debt goes back
to a prior period and cannot be substantiated, the Board could resolve to
forgive the debt. He noted that a legal opinion should be obtained. Mr.
Mandolini suggested that all interfund accounts be reviewed each year to
determine if the liability should remain open.
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10/20/75
Mr. Mandolini recommended that the Village have an inventory of all fixed
assets of the Village.
After discussion , Trustee Mahoney moved to accept the three audit reports.
Trustee Rech seconded the motion, and a roll call vote found the following:
AYES : Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: None
The motion carried.
Trustee Rech asked if an inventory of fixed assets would be done this year.
Mr. Glueckert did not know if it could be accomplished this year due to lack
of time and staff.
Mr. Clark stated that the financial procedures of the Village have improved
greatly over the last three years.
Ordinance #75-27
Trustee Carroll moved to remove from table consideration of the proposed
Animal Control Ordinance. Trustee Rech seconded the motion , and upon a
voice vote, the motion passed unanimously.
Carol Klotz, 904 Country Lane, stated that the practice of sending dog
license applications to all residents at the end of each year has led citizens
to believe the licenses expire at that time instead of on the date that the
rabies vaccination expires. Mr. Larson stated that the ordinance under
consideration this evening would make all animal licenses expire on
December 31 . Lengthy discussion followed.
President Fabish stated that he would read Ordinance #75-27 one section at
a time with discussion to follow each section. Changes were made in the
following sections:
Section 6 - Changed to read, "Immediately upon impoundment of dogs
or cats wearing a current license tag or other reasonable identification ,
notice shall be given to the address of the owner, as set forth in the
license application. Such notice shall inform the owner of the procedure
to regain custody of the animal ."
Section 7 - Impounding fee will be determined later in the meeting.
Section 8 - Changed to read, "Any animal not redeemed within three days
after notice as provided, would be placed for adoption or placed with
a humane society licensed under the Animal Welfare Act of the State of
Illinois."
Section 10 - Changed to provide for a three year rabies innoculation.
The last sentence of the section was deleted.
Section 14 - The words "effective for the full current license year"
were changed to "valid". Cost of replacement tag was changed to $1 .00.
Annual license fee for each animal was changed to $4.00.
Section 17 - The last sentence was deleted.
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10/21/75
Trustee Carroll moved to table consideration of the Animal Ordinance until
later in the meeting. Trustee Rech seconded the motion, and upon a voice vote,
the motion passed unanimously.
Kingswood United Methodist Church
Upon request of Kingswood Church, Trustee Bogart moved to waive the permit
fee of $150 per unit for the two mobile trailer-type units to be used by
Kingswood Church. Trustee Mahoney seconded the motion.
Mr. Dettmer stated that the trailers meet the requirements of the Codes of
the Village.
A voice vote found the following:
AYES : Trustees Mahoney, Rech , Driscoll , Bogart, Marienthal
NAYES: None
ABSTAIN : Trustee Carroll
The motion carried.
10:50 P.M. - The President declared a recess.
11 :05 P.M. - The meeting resumed.
Dunham Lane
President Fabish stated that due to the late hour, consideration of the request
to make Dunham Lane a one way street will be deferred until next week. Trustee
Marienthal stated that the request is for the street to be one way going east
and not west as indicated in the reports.
Ordinance #75-27
Trustee Carroll moved to remove from table consideration of the Animal
Ordinance. Trustee Bogart seconded the motion, and upon a roll call vote,
the motion passed unanimously.
Section 7 - Release of an impounded animal will be contingent upon proof
of valid rabies vaccination.
Section 18 - President Fabish polled the Board, "yes" favored leashing
cats and "no" opposed. The poll found the following:
YES: None
NO: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
The words "or cat" were deleted.
President Fabish polled the Board, "yes" favored the provision to require
a dog to be leashed when off the premises of the owner and "no" opposed.
The poll found the following:
YES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll
NO: Trustee Marienthal
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10/20/75
The words "or under the control of a responsible person and obedient to that
person 's commands" were deleted.
Section 20 B - Changed to read "No person shall keep or permit more than
a total of four dogs and/or cats over the age of 4 months to be or remain
in or about any detached single family residence, rooming house, building
or lot, or more than a total of two dogs and/or cats in any other type
of residence within the Village, except as in those circumstances
enumerated in Sections 19 and 20A.
.J Section 20 C - Changed to read "Limit on total number of animals of any
kind allowed in a detached single family residence is four, and any other
type of residence is two."
Section 21 - Changed to read "any animal that repeatedly violates the
provisions of this ordinance shall constitute a nuisance."
Section 25 - Changed to read "It shall be unlawful for any animal , even
though on a leash, to go or be upon any school premises or Village
maintained playground within the Village, or upon a path or sidewalk
extending through or within any school premises or Village maintained
playground within the Village without prior approval of school authorities.
The provisions of this section and Section 24 shall not apply to dogs
leading blind persons. :
Section 26 B - Include Lake County Rabies Control Department.
Section 28 - Include rabbits.
Section 29 - Clarify Village license as being a business license.
Section 30 - License fee will be standard business license fee.
Section 32 - Discussion took place regarding the necessity of licensing
a veterinary hospital . Some felt that because the State licenses them,
it was not necessary. Others felt that they should be licensed as other
businesses are. It was noted that no doctors , dentists, or attorneys are
licensed in the Village.
President Fabish polled the Board, "yes" favored keeping Section 32 and "no"
favored deleting it. The poll found the following:
YES: Trustees Rech, Carroll , Marienthal
NO: Trustees Mahoney, Driscoll , Bogart , President Fabish
This section was deleted.
Section 33 - Deleted.
Section 7 - President Fabish polled the Board, a "yes" favored keeping
the present impounding fee and "no" favored a change.
The poll found the following:
YES : Trustees Mahoney, Driscoll , Carroll
NO: Trustees Rech, Bogart , Marienthal , President Fabish
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10/20/75
Along with their negative votes , they indicated that they favored $ 10 for animals
wearing a current animal license tag and $20 for animals not wearing a current
animal license tag, plus payment of the license fee if the animal is unlicensed.
Section 14 E - President Fabish polled the Board, "yes" favored having a
different fee for neutered animals and "no" opposed.
The poll found the following:
YES: Trustee Driscoll
NO: Trustees Mahoney, Rech , Bogart, Marienthal
ABSTAIN: Trustee Carroll
The Board agreed to a $4.00 fee for all animals.
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Trustee Mahoney moved to di re'ct the Village Attorney to revise the Animal
Ordinance in accordance with the comments this evening. Trustee Carroll
seconded the motion , and a roll call vote found the following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll
NAPES: None
The motion carried.
Oak Creek Apartments Phase III
President Fabish reviewed Mr. Seaberg's memo of October 15, 1975, recommending
approval of the final plat of subdivision for Oak Creek Apartments Phase III
subject to receipt of revised engineering plans , fees , and guarantees and
I .E.P.A. and M.S.D. permits.
Ken Rodeck of Gregg Builders reviewed the plat. The unit will contain 120
units , 59 of which are two bedroom and 61 one bedroom.
In response to a question from Trustee Rech, Mr. Rodeck stated that the
retention basin must be operable in order to obtain the M.S. D. approval .
Plan Commissioner Goldspiel stated that the Plan Commission recommends
approval of the final plat.
President Fabish stated that the Appearance Control Commission report indicates
their approval of the plans.
Trustee Marienthal moved to approve the final plat of subdivision of Oak Creek
l Apartments Phase III subject to Mr. Seaberg's recommendations outlined in his
v letter of October 15, 1975, and in conjunction with Plan Commission Exhibit 17.
Trustee Rech seconded the motion, and a roll call vote found the following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: None
The motion carried.
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10/20/75
Golf Course Food and Bar Operation
Al Griffith, Director of Golf Operations , reviewed alternatives for future
operation of the restaurant at the Golf Course.
Trustee Mahoney moved to direct the staff to make a recommendation for a
lease, interview a number of concessionaires , and make a recommendation to
the Board. Trustee Driscoll seconded the motion.
In response to a question from Trustee Rech, Mr. Larson stated that people
who have made previous lease proposals will be contacted. He said that it
would be advertised in the paper also.
A roll call vote found the following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES : None
The motion carried.
In response to a question from Trustee Bogart , Mr. Larson stated that a
report regarding the Golf Course budget and actual revenue and expenditures
will be on the agenda the third Monday in November.
Senior Citizen Vehicle License Fee
Trustee Carroll proposed that a special vehicle sticker fee of $5.00 for
senior citizens be enacted. She estimated that the reduction in total
vehicle sticker revenue would be approximately $1 ,000.
Trustee Mahoney opposed the proposal for the following reasons:
1 . Vehicle sticker fee is nominal .
2. Some people under 65 years old are in worse economic straits than
some who are over 65.
3. Revenue is necessary for maintenance of the streets and the car
driven by someone 65 causes the same wear and tear on the streets
as a car driven by someone younger.
4. It is more equitable to charge the same to everyone.
Trustee Carroll moved to reduce the vehicle sticker fee for senior citizens
to $5.00. Trustee Bogart seconded the motion, and a roll call vote found the
following:
AYES: Trustees Bogart, Carroll , Marienthal
NAPES: Trustees Mahoney, Rech, Driscoll , President Fabish
The motion was defeated.
General Office Personnel
Mrs. Clayton reviewed her report, dated September 22, 1975, requesting the
part-time records retention clerk position be changed to a full-time clerk
typist position.
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10/20/75
Trustee Bogart moved to approve the request. Trustee Mahoney seconded the
motion.
In response to a question from President Fabish, Mrs. Clayton stated that
the additional cost over the $1 ,500 budgeted for additional clerical help
during vehicle sticker season would be approximately $200.
Trustee Rech stated that the Board has been trying to cut expenses and was
concerned about adding another full-time employee. In response to a question
�./ from Trustee Rech, Mr. Larson stated that the part-time records clerk position
would be removed from the Organizational Chart.
Trustee Mahoney felt that the Village should not lose a good employee for
the amount of money involved. He also noted the amount of time it would
take to train a new records clerk.
Trustee Carroll asked if something else in the budget could be eliminated
in order to provide the funds necessary to make this change. Mr. Larson
stated it could be worked out.
A roll call vote found the following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal
NAYES: None
The motion carried.
Public Service Center
Mr. McCoy reviewed his report, dated October 16, 1975, regarding cost of
installation of a storm sewer for the Public Service Center
Trustee Mahoney moved to authorize purchase of material for the storm sewer
per Mr. McCoy's memo of October 16, 1975. Trustee Bogart seconded the
motion, and a roll call vote found the following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: None
The motion carried.
Mill Creek Apartments
Trustee Marienthal moved to refer to the Plan Commission and Appearance
Control Commission the request to revise the plan for Phase II of Mill
Creek Apartments. Trustee Rech seconded the motion , and upon a voice vote,
the motion passed unanimously.
Trustee Rech asked that the developer be informed of previous negotiations
for a park site in that area. Mr. Larson suggested it be brought up at the
Plan Commission meeting.
Administrative Orders #16 and #17
Consideration of Administrative Orders #16 and #17 was deferred until the
next meeting. Trustee Carroll requested the following information regarding
uniforms before that time:
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I . Number of employees involved.
2. Break down by department of number of employees involved.
3. Current cost by department.
4. Will Fire Department be covered if it becomes municipal .
5. Policy of other villages , number of employees involved, and
their cost per year.
Adjournment
Trustee Mahoney moved the meeting adjourn. Trustee Carroll seconded the
motion, and upon a voice vote, the motion passed unanimously.
Time: 1 :30 A.M.
Respectfully submitted,
•
V-e
r a L. Clayton, Village Cierk
PASSED AND APPROVED this day of , 1975.
611A-4,/, (7 ? A/41W
Village President