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1975-09-15 - Village Board Regular Meeting - Minutes 4339 9/15/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, SEPTEMBER 15, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at approximately 8:00 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: �✓ PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal Also present were Daniel Larson, Village Manager; Richard Raysa, Village Attorney; and Charles McCoy, Director of Public Works. 1 . Minutes of September 8, 1975 Trustee Carroll moved to approve the minutes of September 8, 1975, as submitted. Trustee Mahoney seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None 1 The motion carried. 2. Warrant #320 President Fabish presented Warrent #320, in the amount of $171 ,866.21 . Trustee Carroll moved to approve Warrant #320. Trustee Mahoney seconded the motion. After discussion Trustee Bogart moved the Warrant be amended to reduce the expenditure, under Water Operating, to the University of Illinois from $370.00 to $185.00 to send one instead of two employees to the water conference. The staff will determine which employee will attend. Trustee Carroll seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Trustee Bogart questioned the expenditure under Golf Course Operating to P.G.A. of America, in the amount of $71 .40, for dues. Mr. Larson explained that the dues are for the Assistant Professional 's membership. He said it has been Village policy to pay dues for professional organizations. Trustee Bogart felt that the individual , not the Village, derives benefit from membership in the organization. Trustee Mahoney did not feel it would be fair not to pay the dues when other dues are paid by the Village. Trustee Bogart moved to delete from the Warrant the dues to P.G.A. of America, in the amount of $71 .40. Trustee Marienthal seconded the motion, and a roll 4340 9/15/75 call vote found the following: AYES: Trustees Rech , Bogart, Marienthal NAYES: Trustees Mahoney, Driscoll , Carroll , President Fabish The motion was defeated. President Fabish stated that his negative vote took into consideration that other staff members have been accorded this privilege. Trustee Bogart stated that he would like to change the policy of the Village paying dues for professional organizations. Trustee Marienthal questioned the expenditure, in the amount of $20.00, for Mr. Larson 's American Express membership and suggested that he use a credit card that does not require a membership. Trustee Marienthal moved to remove from the warrant the American Express membership. Trustee Carroll seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: None The motion carried. Other items of the warrant were discussed but no further changes made. A roll call vote on the motion to approve the warrant minus the two deleted items found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: None The motion carried. Trustee Mahoney stated that President Fabish had requested that when Trustees have questions on the warrant, they contact the staff to answer their questions. He suggested the Board reaffirm their commitment to that request. 8:40 P.M. - Trustee Mahoney excused himself from the meeting. 3. President 's Report Park District Liaison President Fabish appointed Trustee Bogart as Board liaison to the Buffalo �.J Grove Park District. Trustee Rech moved to concur with the appointment. Trustee Marienthal seconded the motion, and upon a voice vote, the motion passed unanimously. Buffalo Grove Fire Department President Fabish stated that he had met with Chief Winter of the Buffalo Grove Fire Department, resolved their differences , and cleared up misunder- standings. i I _ I I i u 4341 9/15/75 4. Village Manager's Report Mr. Larson noted the Summary of Administrative Activities for the month of August, 1975. 5. Questions from the Audience Jaycee Haunted House and Carnival Richard Heinrich of the Buffalo Grove Jaycees stated that they plan to have a carnival in conjunction with their annual Halloween Haunted House. He requested a waiver of permit fees for the carnival . The location is at the northeast corner of Arlington Heights and Lake-Cook Roads. Trustee Bogart was concerned that the location is too near single family homes, but felt if the Jaycees were going to have the carnival , the fee should be waived. He noted that the Board could not prevent them from having the carnival as long as they comply with Village Ordinances. Trustee Bogart moved the fees be waived as requested, but that other require- ments of the Ordinances be followed. Trustee Rech seconded the motion. Discussion took place regarding concern for traffic and parking problems and history of Big J Amusements. Mr. Larson was asked to advise the Police Department of these concerns. A roll call vote found the following: AYES: Trustees Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: None ABSENT: Trustee Mahoney The motion carried. Trustee Bogart requested a staff report, including any problems incurred, on how the carnival was conducted. Civil Defense Trustee Carroll stated that all three emergency warning system sirens are installed and will be operable when Commonwealth Edison connects the electricity. She stated that when the Fire Department moves from Village Hall next week, the Civil Defense truck will be kept in one of the bays at which time the Civil Defense group will install the emergency equipment. She announced that Civil Defense is working with Civil Air Patrol and connecting to their communications for combined use in emergencies. 6. COMMITTEE OF THE WHOLE Village Insurance Warren Van Der Voort of Arthur J. Gallagher & Company, Village Insurance Administrator, reviewed his report, dated September 10, 1975, regarding insurance renewal bids and comparing them to premiums for the past year. 4342 9/15/75 He said complete specifications were submitted to major municipal market underwriters for review. Compilation of bids was as follows: Real & Personal Property Pacific Indemnity Hawkeye Security Employers $1 ,971 ,900 @90% $4,062 $4,525 $3,885 25,000 Valuable Papers 35,000 Accounts Receivable Boiler and Machinery: $2,195 Note Kemper Insurance Company Renewal Proposal Same Premium as Last Year. Employee Blanket Bond: $ 396 $50,000 Employee Dishonesty Kemper Insurance Renewal Premium same as Last Year. Comprehensive Crime: $5,000 Loss of Money Inside & Outside $ 198 $50,000 Depositions Forgery $10,000 Credit card Forgery Kemper Insurance Renewal Proposal same as Last Year. Equipment Floater: $11 ,379 $ 932 $ 932 $ 999 Treasurer's Bond: $50,000 $ 64 $ 64 $ 64 Comprehensive General Liability: $16, 126 $17,730 $17,324 Per specification except No Errors & Omission or Civil Rights Coverage *Optional : Errors & $ 3,229 $ 1 ,850 $ 4,000 Omission Civil Rights - Wrongful Acts Comprehensive Automobile: $ 8,706 $ 8,668 $ 9,140 Per Specifications Workmen' s Compensation : $17,662 $15,627 $17,918 Umbrella Liability: $ 3,700 $ 3,700 $ 3,700 $1 ,000,000 $ 6,300 $ 6,200 $ 6,200 *$3,000,000 Total Annual Premium $54,630 $54,624 $56,408 (%'*) Items excluded in total 4343 9/15/75 Trustee Bogart moved to approve the bid from Pacific Indemnity. Trustee Carroll seconded the motion. In response to a question from Trustee Rech, Mr. Van Der Voort stated that the premium allocation was based on exposure in a given area of coverage. In response to a question from Trustee Rech, Mr. Van Der Voort stated that the Public Service Building presently is covered by a Builder's Risk policy which will be shifted to a "statement of values" when the building is complete, at which time there will be a reduction in cost. Mr. Van Der Voort stated total annual premium will be $61 ,290. A roll call vote found the following: AYES: Trustees Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: None ABSENT: Trustee Mahoney The motion carried. Ordinance #75-24 President Fabish read Ordinance #75-24, an ordinance amending the annexation agreement and the preliminary plan for the Crossings Planned Development. Trustee Bogart moved to approve Ordinance #75-24. Trustee Driscoll seconded the motion. In response to a question from Trustee Carroll , Mr. Larson stated that 27' dedicated streets will be indicated on the final plat. In response to a question from Trustee Carroll , Mr. Larson stated that when the park land is accepted from the developer, a statement will be submitted that will indicate that taxes have been paid to date and that there are no other liens or encumbrances on the property. Mr. Larson stated that there are no provisions in the plan for sidewalks. He noted that the Subdivision Code requires them; therefore, they must be included on the final plat. President Fabish stated the policy should be changed to require sidewalks to be indicated on preliminary plans. Trustee Bogart amended the motion to be contingent upon the sidewalk plan being shown on the final plat. Trustee Driscoll seconded, and a roll call vote found the following: AYES : Trustees Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: None ABSENT: Trustee Mahoney The motion carried. 4344 9/15/75 Resolution #75-40 President Fabish read Resolution #75-40, a resolution appropriating Motor Fuel Tax Funds for street maintenance needs. Trustee Marienthal moved to approve Resolution #75-40. Trustee Driscoll seconded the motion. After discussion , Trustee Marienthal amended the motion to identify the maintenance costs on the resolution as "balance of Village maintenance cost share for the traffic signals at Dundee and Buffalo Grove Roads and at Dundee and Arlington Heights Roads". Trustee Driscoll seconded the motion, and a roll call vote found the following: AYES: Trustees Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: None ABSENT: Trustee Mahoney The motion carried. 7. Questions from the Audience Fences on Arlington Heishts Road Mrs. Jack Bernard, 6 Beechwood Court , thanked the Board for the fine job in moving the fences along Arlington Heights Road north of the high school . She asked Trustee Carroll why she had complained about her yard. Trustee Carroll stated that she had not made derogatory comments about the yard, but that she had said if the bushes needed to be moved, they should be moved. She stated that her complaints had been regarding the staff' s delay in moving the fences. Traffic Light at Beechwood and Arlington Heights Road Mrs. Bernard stated that during rush hour traffic, it is impossible to get onto Arlington Heights Road from Beechwood and suggested a traffic light be installed. President Fabish stated that when the road is widened to four lanes by Cook County, a traffic light will be installed at Bernard which will help the problem. Nichols Road Sign In response to a question from Trustee Rech, Mr. Larson stated that Arlington Heights installed the street sign at Nichols Road and Arlington Heights Road. Water Radio Activity �•'/ Trustee Rech stated that Buffalo Grove is being stated to have one of the highest water radio activity limits in the State of Illinois. She requested information on how this was rated, the status of the M.S.D. study on the subject , and suggestions on ways homeowners can eliminate this from the water on an individual level . 4345 9/15/75 8. Adjournment There being no further business to conduct, Trustee Bogart moved the meeting adjourn. Trustee Carroll seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 9:55 P.M. Respectfully submitted, Verna L. Clayton, Village C PASSED AND APPROVED this _ day of ()„...„..d...7:4 , 1975. adceyezu Village President