1975-09-02 - Village Board Regular Meeting - Minutes 4324
9/2/75
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD
TUESDAY, SEPTEMBER 2, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD,
BUFFALO GROVE, ILLINOIS.
President Fabish called the meeting to order at approximately 8:05 P.M.
Those present stood and recited the Pledge of Allegiance to the Flag. The
Clerk called the roll and found the following:
PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Bogart,
Carroll , Marienthal
Also present were Daniel Larson, Village Manager; Richard Raysa, Village
Attorney; James Shirley, Village Treasurer; Arnold Seaberg, Village Engineer;
and Charles McCoy, Director of Public Works.
1 . Minutes of August 25, 1975
Trustee Rech moved to approve the minutes of August 25, 1975, as submitted.
Trustee Mahoney seconded the motion , and a roll call vote found the
following:
AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
NAYES: None
ABSTAIN : Trustee Driscoll
The motion carried.
2. Warrant #319
Village Treasurer James Shirley presented Warrant #319, in the amount of
$204,288. 14. Trustee Carroll moved to approve Warrant #319 as presented.
Trsutee Driscoll seconded the motion.
Trustee Bogart felt that the telephone bill for the golf course club house
was excessive and requested Mr. Larson to submit a report on the matter.
Trustee Bogart referred to the expenditure of $40.00 for membership in the
Northwest Municipal Conference and stated that he opposes the past procedure
of the Village for Board members and their spouses to attend the annual
dinner of the Conference at Village expense.
Trustee Rech referred to the expenditure for advertisement for an Admin-
istrative Assistant and asked when the Board approved this appointment.
Mr. Larson stated that the position is the replacement of Bill Balling
and that it has not been the custom to obtain Board approval for rehiring
for a position of someone who has left Village employment. Trustee Rech
asked if there was a directive order of the Board that there would be no
new employees to fill any position until the Board was able to determine
the financial picture of the Village. Mr. Larson stated that he did not
understand that the order included positions that became vacant during
the year.
4325
9/2/75
After discussion, President Fabish polled the Board, a "yes" favored
filling the vacant Administrative Assistant position, a "no" indicated
opposition. The poll found the following:
YES: Trustees Mahoney, Driscoll , Carroll , President Fabish
NO: Trustees Rech, Bogart, Marienthal
A roll call vote on the motion to approve the warrant found the following:
AYES: Trustees Driscoll , Bogart, Carroll , Marienthal
NAYES: Trustees Mahoney, Rech
The motion carried.
Mr. Shirley stated that it has not been necessary to sell the tax anticipation
warrants.
3. President 's Report
Buffalo Grove Days
President Fabish announced that even though the dinner dance had to be
cancelled because of rain, the remainder of Buffalo Grove Days was a success.
He said that in order not to cancel the dinner dance, it was requested of
Chief Winter to hold the dinner dance in the fire station portion of Village
Hall , but Chief Winter refused. He said that the Village has cooperated with
the Buffalo Grove Fire Department by giving them an engine, leasing the fire
bay to them for $1 per year, and in many other ways. He was displeased with
Chief Winter and said he has experienced lack of cooperation except when it
directly benefited the Chief. He said if the Village forms a municipal fire
department and he is Village President, Mr. Winter will not be Chief of that
department. He said that this was only one in a series of incidents.
Trustee Bogart stated that Sunday's festivities produced the greatest amount
of gross profits of any Buffalo Grove Days celebration. He thanked Chuck
McCoy and Cie Police Department for their excellent cooperation.
Mill Creek
Trustee Bogart was pleased to state that a pump has been installed in the
Frenchman' s Cove retention basin; however, he was displeased that the weeds
have not been cut. He asked Mr. Larson to contact Arlington Heights regard-
ing the matter. President Fabish stated that because the mosquitoes
carrying the encephalitis disease breed in weeds, cutting of weeds is an
urgent matter of public health.
Water Meters
Trustee Bogart requested a staff meeting on Friday, September 5, 1975, at
3:30 P.M. to discuss the problem with water meters as discussed at last
week's meeting.
Meeting of September 15, 1975
President Fabish referred to a memo, dated August 27, 1975, from Trustee
Mahoney requesting the meeting of September 15, 1975, to begin at 7:00 P.M.
or to be deferred until the following evening, asked for comments from the
Board, and found the following:
4326
9/2/75
Trustee Driscoll - willing to change time or evening
Trustee Carroll - has commitments for other nights of the week and
would have to leave work early to attend a 7:00
P.M. meeting
Trustee Rech - felt a change in time or date infringes on rights of
other Board members
Trustee Marienthal - willing to start at 7:00 P.M.
Trustee Bogart - did not want to ,chance time or evening :
President Fabish stated that because a 7:00 P.M. meeting would be a
hardship for some Board members , the meeting will be held on Monday,
September 15, 1975, at 8:00 P.M.
Fences on Arlington Heights Road
Mr. Larson referred to the fences on Arlington Heights Road north of the
High School and stated that they must be moved 8' to the property line instead
of 3 ' as discussed at a previous meeting. Trustee Carroll stated that the
direction given was to move the fences to the property line. Trustee Mahoney
suggested if moving the fences causes some shrubbery to be uprooted, the Village
do what it can to help. Trustee Rech felt that because the shrubs are planted
in the easement , it is the property owners responsibility to move them.
After lengthy discussion it was decided to send a certified letter to the
property owners involved in having shrubbery removed advising them that if they
would like to have the shrubbery removed, the Village would be willing to do
it, but they must submit a signed statement to the effect that the Village is
not responsible for damage done to the shrubbery or to the property while
moving the shrubbery.
4. Questions from the Audience
There were no questions from the audience
5. COMMITTEE OF THE WHOLE
Arrowhead Planned Development
President Fabish stated that Mr. Raysa has advised that extension of the
special use for Arrowhead Planned Development must be considered at a public
hearing. He asked the Clerk and Village Manager to set a date and publish a
notice of hearing.
Trustee Bogart requested Mr. Raysa to review the extension granted in 1974
and advise if Arrowhead is effected by the PUD ordinance.
Ordinance #75-20
President Fabish read Ordinance #75-20, an ordinance accepting an annexation
agreement for the Goldin property located on the south side of Dundee Road
east of Buffalo Grove Road. Trustee Rech moved to approve Ordinance #75-20
as read. Trustee Bogart seconded the motion, and a roll call vote found
the following:
4327
9/2/75
AYES: Trustees Mahoney, Rech , Driscoll , Bogart, Carroll , Marienthal
NAYES: None
The motion carried.
President Fabish read the annexation agreement. After discussion, Trustee
Rech moved to approve the annexation agreement with the inclusion of the
Willowmere Subdivision plan referred to as Exhibit A and inclusion of a
five year limitation. Trustee Bogart seconded the motion, and a roll call
�./ vote found the following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: None
The motion carried.
Ordinance #75-21
President Fabish read Ordinance #75-21 , an ordinance annexing the Goldin
property, located south of Dundee Road, east of Buffalo Grove Road, into
the Village. Trustee Marienthal moved to approve Ordinance #75-21 as read.
Trustee Mahoney seconded the motion , and a roll call vote found the
following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: None
The motion carried.
Ordinance #75-22 t
President Fabish read Ordinance #75-22, an ordinance zoning the Goldin
property, located south of Dundee Road east of Buffalo Grove Road, B-2
Business District. Trustee Rech moved to approve Ordinance #75-22 as read.
Trustee Bogart seconded the motion, and a roll call vote found the following:
AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal
NAYES: None
The motion carried.
Public Service Center
Mr. Seaberg reviewed his memo, dated July 23, 1975, regarding anticipated
site improvement costs for the Public Service Center. He said that all
work will be done by the Public Works Department except paving and seeding.
In response to a question from Mr. Larson, Mr. Seaberg stated that sidewalks
and landscaping have not been included.
For economic reasons, Mr. McCoy recommended that one 10,000 gallon gasoline
tank be installed, police cars be converted for use of regular gasoline,
eliminate the canopy, and one gasoline pump with a minimal ten key keyguard
system to control outflow be installed. He stated that Kenney Tank Company
strongly recommends steel tanks and Hartman Company strongly recommends
fiberglass tanks. He said that both tanks will do the same job, but that
of failure is greater in the steel tank if there is
the possibilitya
4328
9/2/75
corrosive ground conditions. He noted that the conditions have not been
found in the Village.
Mr. Larson reviewed his report, dated August 7, 1975, which outlined costs
of the Public Service Building and recommendations for obtaining a loan. He
recommended that a construction loan be secured at 6% interest with repay-
ment scheduled within the next five years and that revenue sharing funds
be used for the repayment. Lengthy discussion followed regarding the amount
of funds to be borrowed. It was noted that a construction loan provides that
the funds are borrowed as needed for disbursements and interest is paid on
that amount only.
Trustee Marienthal moved to direct the staff to go to the bank and secure
the right to a loan of $385,000 at 6% interest payable over a five year
period. Trustee Driscoll seconded the motion. Trustee Marienthal stated
that he did not want the Village to spend over $350,000, but asked for the
commitment of $385,000 so that it would not be necessary to renegotiate the
loan at some time in the future for unforeseen circumstances. He reserved
right of the Board to review each portion of the loan as it is borrowed.
In answer to a question of Trustee Carroll , Mr. Larson stated that the
amount budgeted for this item was $300,000. A roll call vote found the
following:
AYES: Trustees Mahoney, Driscoll , Bogart, Marienthal
NAYES: Trustees Rech, Carroll
The motion carried.
Trustee Rech stated that she must leave the meeting at this point , but she
wanted to make the following statement for the record: She felt that she
would rather obtain the right to a $350,000 loan because it is above the
initial projection. She said the Bank of Buffalo Grove has consistently
given the Village 6% interest on all loans ; therefore, she felt if
renegotiation of the loan is necessary, the Village could still get 6%
interest. She was concerned that the expense of the building is growing.
Trustee Mahoney noted that one reason the cost has grown is that construction
of the building was first discussed in December, 1972.
In response to a question from Trustee Mahoney, Mr. Seaberg stated that the
gas island has been designed so that the canopy may be put on at any time.
Trustee Mahoney moved to direct the staff to advertise for bids on the
pavement. Trustee Driscoll seconded the motion.
Mr. Seaberg stated that weather may prevent the work from being done until
next spring. Trustee Carroll asked if any bids received now would apply
next spring. Mr. Seaberg stated the bids will have to include an
escalator factor if work has to be done next spring. A roll call vote
on the motion found the following:
AYES: Trustees Mahoney, Driscoll , Bogart, Carroll , Marienthal
NAYES: None
ABSENT: Trustee Rech
The motion carried.
4329
9/2/75
Because there are only two suppliers, Trustee Mahoney moved to waive bids
on the gasoline tank and secure proposals instead. Trustee Driscoll
seconded the motion, and a roll call vote found the following:
AYES: Trustees Mahoney, Driscol,l , Bo art, Marienthal , President Fabish
NAPES: Trustee Carroll, �� J7
ABSENT: Trustee Rech
The motion carried.
�./ Administrative Orders
After review, Trustee Bogart moved to approve Administrative Order #13
which established a new sick leave policy. Trustee Mahoney seconded the
motion , and a roll call vote found the following:
AYES: Trustees Mahoney, Driscoll , Bogart, Carroll , Marienthal
NAPES: None
ABSENT: Trustee Rech
The motion carried.
Mr. Larson reviewed Administrative Order #14 which clarified building
addressing practices, procedures and policies. He also reviewed
Administrative Order #15 which would replace the section on vacations
in the Personnel Manual . It was noted that no motion was needed on these
Administrative Orders because they are a clarification of administrative
policy.
Street Names
Trustee Mahoney moved to continue the policy of the predecessor Board in
seeking to honor past Village Presidents by naming streets for them. Trustee
Driscoll seconded the motion, and a roll call vote found the following:
AYES: Trustees Mahoney, Driscoll , Bogart , Carroll , Marienthal
NAPES: None
ABSENT: Trustee Rech
The motion carried.
Resolution #75-39
President Fabish read Resolution #75-39, a resoltuion regarding Omni-House
grant applications for State funds. Mr. Raysa stated that the second
"Whereas" clause should be changed to "Now, Therefore, Be It Resolved".
Trustee Mahoney moved to approve Resolution #75-39 as paraphrased by Mr.
Raysa. Trustee Bogart seconded the motion.
Trustee Carroll asked how this resolution would effect any grant application
the Police Department would make to the Illinois Law Enforcement Commission.
Mr. Larson stated that it would effect only applications for Juvenile Justice
Programs and Planning, and that there are; noplan for this type of
application.
4330
9/2/75
A roll call vote found the following:
AYES: Trustees Mahoney, Driscoll , Bogart, Marienthal
NAPES : Trustee Carroll
ABSENT: Trustee Rech
The motion carried.
6. Board Comments
Industrial Development Committee
In response to a question from Trustee Bogart, Michael Kearn4 Chairman of
the Industrial Development Committee, stated that the committee is in the
final stages of recommending an ordinance to create an Industrial Development
Commission. He stated that he is still recruiting people interested in
serving on the commission. ,2` ��-�--�,
Plan Commission Resignation
Trustee Carroll noted the resignation of Stan Haarr from the Plan Commission
and requested that a letter be sent thanking Mr. Haarr for his six years
of dedicated service on the Plan Commission. Trustee Bogart suggested that
a plaque and resolution be presented to Mr. Haarr. Trustee Mahoney suggested
that the Board consider establishing a uniform policy for thanking resigning
committee and commission members.
Consumer Advocate Office
Trustee Carroll requested that Mr. Larson contact Sherry Weinstein to
advise her of the status of her request to establish a Consumer Advocate
Office in Village Hall .
Tax Levy
Trustee Marienthal stated that in reviewing the figures of the 1973, 1974,
and 1975 tax levies, he found that the Lake County taxes to the Village
will increase instead of decrease. After discussion, Mr. Larson stated
that he would investigate thematter and advise the Board of his findings.
Ethics Ordinance
Trustee Mahoney stated that because he was late for last week's meeting,
he missed the discussion on the proposed Ethics Ordinance. He felt that
requiring a person to disclose his income would drive out of service to
the Village anyone with a reasonable right to privacy.
7. Adjournment
There being no further business to conduct, Trustee Bogart moved the meeting
adjourn. Trustee Carroll seconded the motion, and upon a voice vote, the
motion passed unanimously.
Time: 11 :05 P.M.
Respep-t`fully submitted,
i
--
(Wage Clerk
4331
9/2/75
PASSED AND APPROVED this day of , 1975.
I44/, G- grn.i; /
Village President
LI