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1975-08-25 - Village Board Regular Meeting - Minutes 4319 8/25/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, AUGUST 25, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at approximately 8:05 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: �./ PRESENT: President Fabish• Trustees Rech, Bogart, Carroll , Marienthal Trustee Mahoney arrived at 8:20 P.M. ABSENT: Trustee Driscoll Also present were Charles McCoy, Acting Village Manager; Richard Raysa, Village Attorney; William Dettmer, Chief Inspector, and Al Giffith , Director of Golf Operations. 1 . Minutes of August 18 1975 Trustee Rech moved to approve the minutes of August 18, 1975, as submitted. Trustee Bogart seconded the motion. Trustee Carroll requested the following sentence be added on page 4316 after the second paragraph under Well #4: "Trustee Carroll requested that the easement agreement provide for access of public service vehicles." A roll call vote found the following: AYES: Trustees Rech, Bogart, Carroll NAYES: None ABSTAIN: Trustee Marienthal and President Fabish ABSENT: Trustees Mahoney, Driscoll Because four "aye" votes were needed, the motion failed. Trustee Rech moved to table consideration of the minutes of August 18, 1975. Trustee Bogart seconded the motion , and upon a voice vote, the motion passed unanimously. 2. President 's Report Next Meeting President Fabish announced that the next meeting will be held on Tuesday, September 2, 1975, because the regularly scheduled meeting falls on Labor Day. �•/ Ethics Ordinance President Fabish stated that he has received communication from people serving on various committees and commissions of the Village expressing concern regarding the proposed Ethics Ordinance. Because he was concerned that the Village would loose these valuable people, he suggested that the Board make a statement that committee and commission members , who are appointed, will not be expected to disclose their total income or source of income. 4320 8/25/75 In response to a question from Trustee Bogart, Mr. Raysa stated that the proposed ordinance exceeds the requirements of the State Statutes ; therefore, it would be difficult to enforce. Trustee Carroll stated that because the Board makes final decisions, she would agree. Trustee Rech felt the discussion was premature because the Board has not discussed the Ethics Ordinance and a financial disclosure may not be included. She felt the proposed ordinance should be discussed with committee and commission members at a workshop or special meeting. She felt that all people involved in government have the same obligations to the public. President Fabish felt that an important consideration is that committee and commission members are appointed and may be relieved of duties , if necessary. Trustee Marienthal stated that the proposed ordinance, in its present form, does not include a financial disclosure. Trustee Mahoney arrived at this time. President Fabish stated that the Board is open for suggestions from all areas with regard to the proposed ordinance, and everyone will be given the opportunity to voice their opinion. He requested that Mr. Larson place this item on a workshop session in four or five weeks so that as many committee and commission members as possible may attend. Meeting of September 15, 1975 President Fabish referred to a memo from Trustee Mahoney requesting that the meeting of September 15, 1975, be changed to September 16, 1975. Trustee Carroll felt that it is important that the meetings be on Monday night because some Trustees have obligations on other nights. Trustee Rech felt the Board has an obligation to the people to maintain the regular schedule of Board meetings except in case of holidays. She said it is an imposition to her when Board meetings are changed to Tuesdays because she works on that night. Trustee Mahoney stated that meetings have been changed many times because of holidays, and he did not feel it would be unusual to change it. He said he would appreciate the change, but if it could not be arranged, he would be at the meeting. Minutes of August 18, 1975 Trustee Carroll moved to remove the minutes of August 18, 1975, from table. Trustee Bogart seconded the motion , and upon a voice vote, the motion passed unanimously. Trustee Rech moved to approve the minutes of August 18, 1975. Trustee Carroll seconded the motion, and a roll call vote found the following: 4 321 8/25/75 AYES: Trustees Mahoney, Rech, Bogart , Carroll NAPES: None ABSTAIN: Trustee Marienthal ABSENT: Trustee Driscoll The motion carried with change made. Buffalo Grove Days Trustee Bogart announced that tickets for the circus and for the dinner dance, which are part of the Buffalo Grove Days celebration, are available at the Village Hall . Water Meters Trustee Bogart stated that discrepancies have been found between the inside water meters and the outside readers on many homes in the Village. He said that it is most important that the inside meters be read once a year, but that the results of a random survey found that 83 out of 100 homes have not had the inside meter read within the last year. He has asked that the staff do more work on it to prevent serious problems. He said that twelve homes, whose meters were in discrepancy, will have their inside meters read once a month for three months to determine if the readers are defective. A report will be made on the problems. Mr. McCoy stated that since the water rates have increased, this has become a problem. He said that Rockwell International will read a group of meters for three months and recalibrate every month. They will also replace the meters and readers that have shown a discrepancy. He stated that this year's inside meter reading program is 60% complete. Trustee Bogart stated that some homes are being billed for a large amount of additional water because of the discrepancies found. He requested that these people be given three months to pay for this additional water. After lengthy discussion, Trustee Carroll moved that the water users in the Village who have been backbilled because of the outside/inside water meter readings be allowed up to 90 days to pay that particular portion of their billing only if requested. Trustee Bogart seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal NAPES: None ABSENT: Trustee Driscoll The motion carried. 3. Questions from the Audience Buffalo Grove Golf Course Mr. Joe Sloat, 602 Maple Drive, asked when the air conditioning at the golf course will be repaired. Al Griffith, Director of Golf Operations , stated that the unit is not large enough for the building. Discussion found that by the time bids could be solicited and the larger unit installed, the golfing season will be over; therefore, it was decided that new air conditioning would be considered in next year's budget. 4322 8/25/75 4. Committee of the Whole Ordinance No. 75-19 Trustee Carroll moved to remove from table consideration of Ordinance #75-19, an ordinance levying funds for the fiscal year ending April 30, 1976. Trustee Bogart seconded the motion , and upon a voice vote, the motion passed unanimously. President Fabish reviewed Ordinance #75-19. Trustee Rech referred to an article in today's Buffalo Grove Herald which indicated that the projected tax for the Village was increased from $66.04 to $80.29 in Cook County and increased from $56.20 to $68. 74 in Lake County. She questioned why there was an additional $2.00 increase in Cook County. She requested a report on this even though the Ordinance may be passed this evening. After discussion, Trustee Mahoney moved to approve Ordinance #75-19. Trustee Bogart seconded the motion , and a roll call vote found the following: AYES: Trustees Mahoney, Rech , Bogart, Carroll , Marienthal , President Fabish NAYES: None ABSENT: Trustee Driscoll The motion carried. Resolution #75-38 President Fabish read Resolution #75-38, a resolution providing for the Street and Bridge levy. Trustee Rech moved to approve Resolution #75-38 as read. Trustee Bogart seconded the motion. After discussion, a roll call vote found the following: AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal , President Fabish NAYES: None ABSENT: Trustee Driscoll The motion carried. Golf Carts Al Griffith, Director of Golf Operations, stated that at the present time only fifteen of the Cushman golf carts are operable. He said if the situation is not corrected, there will be a loss of business and income. He reviewed the following three methods by which 41 Harley-Davidson carts could be procured: outright purchase (5 year plan) , 4 year lease, and lease with option to buy (first year only) . In response to questions, Mr. Raysa stated that he would review the Cushman lease agreement to determine if the Village could sue for breach of contract. Mr. Griffith stated that the Harley-Davidson representative has agreed to extend the option to purchase to prior to the 1977 season and to store the carts for the two winters involved. 4323 8/25/75 Trustee Bogart moved to accept Harley-Davidson's proposal for lease purchase with the option to buy prior to the 1977 season subject to the Village Attorney's review of the contract. Trustee Mahoney seconded the motion. Trustee Rech preferred a lease agreement to eliminate maintenance and storage problems. It was noted that the lease purchase agreement does not require purchase but merely provides the option. If the option is not exercised, the carts would be on the lease agreement. In response to a question from Trustee Carroll , Mr. Raysa stated that if the Village does not purchase the Golf Course, the carts will remain the property of the Village. A roll call vote found the following: AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal ; President Fabish NAYES: None ABSENT: Trustee Driscoll The motion carried. Stevenson High School Upon request of John Westmoreland, Vice President of the Stevenson Band Parents Organization, Trustee Rech moved to support the appearance of the Adlai E. Stevenson High School Marching Patriots in the Bi-Centennial festivities at Philadelphia, Pennyslvania, in July, 1976, and to add Village endorsement to the application for a financial grant that the Stevenson Band Parents Organization is submitting to the Illinois Bi-Centennial Commission. Trustee Marienthal seconded the motion, and upon a voice vote, the motion passed unanimously. 5. Board Comments Sidewalk/Arlington Heights Road Trustee Mahoney requested that the Board consider installation of a temporary asphalt sidewalk on Arlington Heights Road from Checker Drive to Lake-Cook Road. Mr. McCoy stated that he would submit a report estimating the cost. 6. Adjournment Trustee Marienthal moved to adjourn to workshop. Trustee Mahoney seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 10:30 P.M. Respec trtly submitted, , " Village Clerk PASSED AND APPROVED this a day of , 1975. 4d /119 Viage Pres:den