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1975-08-18 - Village Board Regular Meeting - Minutes 4311 8/18/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, AUGUST 18, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at approximately 8: 10 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Bogart, Carroll ABSENT: Trustee Marienthal Also present were Daniel Larson, Village Manager; Arnold Seaberg, Village Engineer; and Charles McCoy, Director of Public Works. Richard Raysa, Village Attorney, arrived at 10:00 P.M. 1 . Minutes of August 4, 1975 Trustee Carroll moved the minutes of August 4, 1975, be removed from table. Trustee Bogart seconded the motion, and upon a voice vote, the motion passed unanimously. Trustee Carroll moved the minutes of August 4, 1975, be approved as submitted. Trustee Mahoney seconded the motion and requested that the correction requested and recorded at last week's meeting be made. A roll call vote found the following: AYES: Trustees Mahoney, Driscoll , Carroll , President Fabish NAYES : None ABSTAIN : Trustees Rech , Bogart ABSENT: Trustee Marienthal The motion carried with correction noted. 2. Minutes of August 11 , 1975 Trustee Carroll moved the minutes of August 11 , 1975, be approved as submitted. Trustee Rech seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll NAYES: None ABSENT: Trustee Marienthal The motion carried. 4312 8/18/75 3. Warrant #318 Mr. Larson presented Warrant #318, in the amount of $169,263.94. Trustee Bogart moved to approve Warrant #318. Trustee Carroll seconded the motion. After discussion, it was decided to remove the following items from the Warrant : Illinois Municipal League - $673.20 Phil Moffat - $167.09 A roll call vote found the following: AYES: Trustees Driscoll , Bogart , Carroll , President Fabish NAYES : Trustees Mahoney, Rech ABSENT: Trustee Marienthal The motion carried. 4. President 's Report Citizen Grievance President Fabish introduced Jean Espinosa, 928 Beechwood Road, and presented a brief resume of her educational and professional background. He said that Mrs. Espinosa has been subjected to some harassment and has asked for the right of quite enjoyment of her property. He hoped that she would receive that respect. Mrs. Espinosa described a series of events that made her family feel that they were 'Victims of ethnic prejudice and malicious pranks that smack of racist: She was concerned that she had not been provided with an official report of the findings of the reported incidents from the Police Department. She urged the Board to take action on the matter. President Fabish offered an apology on behalf of the Village and hoped that citizens would respect the Espinosa family's rights. Trustee Carroll assured Mrs. Espinosa that the Board would determine what reports have been made and what action has been taken. She felt the harassment was inexcusable and offered apology. In response to a question from Trustee Rech, Mrs. Espinosa stated that she would be unable to describe the persons who have harassed her family. Trustee Rech asked if neighbors observed any activity on the day the Espinosa home was broken into. James Norton , 592 Weidner Road, stated that a group of teenagers were in the driveway across the street from the home. President Fabish stated that the Police Department is investigating the incidents. Trustee Mahoney felt it should be emphasized that the harassment is probably the work of two or three people and is not representative of the entire community. 4313 8/18/75 Because of discomfort caused by an accident, President Fabish excused himself from the meeting. Trustee Rech moved Trustee Mahoney be appointed President Pro Tem. Trustee Bogart seconded the motion, and upon a voice vote, the motion passed unanimously. Dawyeeyee Lay Stein, representing the Asian Association of Chicago, stated that she was pleased that the Board will support Mrs. Espinosa with this problem. A member of the steering committee of the Asian Presbyterian Council of the United Presbyterian Church thanked the Board for their action in this matter. Trustee Mahoney hoped that the Police Department would solve the matter, but he felt it was not wise to discuss the matter while the Police are investigating. 5. Village Manager's Report Mr. Larson noted the Summary of Administrative Activities for the Month of July, 1975. 6. Committee of the Whole Arrowhead Planned Development Trustee Mahoney stated that Fred Hillman, Executive Vice President of Chesterfield Development Corporation , has requested that consideration of their request to extend their special use be deferred until September 2, 1975. Trustee Bogart moved to table this consideration. Trustee Driscoll seconded the motion, and upon a voice vote, the motion passed unanimously. Richard Heinrich of the Zoning Board of Appeals stated that special use considerations should be heard by the Z.B.A. After discussion, Mr. Larson stated that he would obtain an opinion from the Village Attorney. Tax Levy Ordinance Because it was felt that the entire Board should be present for the consideration, Trustee Rech moved to table consideration of the Tax Levy Ordinance. Trustee Driscoll seconded the motion, and upon a voice vote, the motion passed unanimously. Crossings PhaseIl/Public Hearing Trustee Mahoney called to order a public hearing to consider the petition of the Richards Group for a change in the general development plan of the Planned Unit Development of the Crossings Phase II . Notice of the hearing appeared in the Buffalo Grove Hearld on July 29, 1975. James Otis of the Crossings displayed the original preliminary plan as approved by the Village which showed a total of 748 units. He stated that the request is to exchange the location of the cluster attached single family units (southwest corner) with the townhouses located in the area just to the north. He also requested a change in density from 42 units to 41 units in order to provide additional access through the single 4314 8/18/75 family area to the park area. In order to improve marketability and engineering, he requested a change to single family detached units. Ground area coverage will not be increased. Overall density will be reduced to 747. Plan Commissioner, Pat Shields, stated that the Plan Commission recommends acceptance of the revised plan as proposed. Trustee Mahoney referred to a letter dated August 17, 1975, from Park Commissioner, William Kiddle to President Fabish, which requested the Village to require the developer to show proof that there are no incumber- ences upon donation prior to the conveyance of the park property. Mr. Otis agreed to this. In response to a question from Trustee Mahoney, Mr. Otis stated that they will appear before the Appearance Control Commission prior to final plat approval . In response to a question from Trustee Rech, Mr. Seaberg stated that he had not examined the engineering plans in total detail because this is not final plat approval , but he foresaw no serious problems. In response to a question from Trustee Rech, Mr. Otis stated there will be four models which would have three elevation variations , making a total of twelve possible designs. In response to a question from Trustee Rech, Mr. Otis stated that the homes will not have lake rights. The property lines will be between 20 feet and 70 feet from the lake. Park Commissioner, Joe Settanni , was concerned about the slope of the land to the lake for maintenance purposes. Mr. Otis stated that pre- liminary engineering drawings were sent to Mr. Crosland of the Park District and that he will send all final plans and specifications for approval . Mr. Otis recommended a meeting of his engineer and the Park District to assure the lake will be constructed per mutual agreement. In response to a question from Trustee Rech, Mr. Otis stated that the lake has been approved by the Illinois Division of Waterways. In response to a question from Trustee Rech, Mr. Otis stated that the single family homes will be included in the Homeowners Association. Trustee Carroll asked if the anticipated number of school children will change with the revision. Mr. Otis stated that the number would be calculated according to the schedule agreed to at time of annexation. Trustee Carroll noted that Mr. Seaberg recommends the streets to be 27 feet wide instead of 24 feet, and asked if Mr. Otis would agree to this. Mr. Otis stated that he would if the Village requires it. Trustee Carroll noted that even though the retention capabilities are the same, the configuration of the lake has been changed. She questioned if the lake would still lend itself to sailboat facilities. Mr. Otis said that it would, but the advantages to the new shape are better control of slope, better erosion control , better water level control , and improvement 4315 8/18/75 of maintenance. In response to a question from Trustee Carroll , Mr. Otis stated that he has an agreement with Long Grove that states that at any time there is any appreciable change in the basic overall plan of the Crossings, he will appear before the Long Grove Board or notify them of any public hearings with Buffalo Grove. He noted that representatives of Long Grove attended the Plan Commission hearing regarding this revision. Because the park area is located in the Village of Long Grove, Trustee �./ Rech asked if this could create problems for the Park District. Mr. Settanni stated that the Park District presently has land outside the corporate limits of the Village 4nd there is no problem. 9:40 P.M. - Trustee Mahoney declared a recess. 10:00 P.M. - The meeting resumed. Trustee Rech stated that the Park District would be deeded the lake area, which is in the jurisdication of Long Grove. She was concerned that Buffalo Grove would not have control over the retention basin , and asked what steps could be taken to protect Buffalo Grove. Mr. Raysa stated that the Village has jurisdiction over property outside of the Village that is essential for drainage purposes. He suggested an agreement between the Village and the Park District be executed to assure the area will remain as a retention basin. Mr. Settanni stated that the Park District would be willing to do this. Trustee Rech moved the public hearing close. Trustee Carroll seconded the motion, and upon a voice vote, the motion passed unanimously. Crossings Phase II Trustee Bogart moved to direct the Village Attorney to prepare the proper Ordinance revising the preliminary plan of The Crossings as shown in the Annexation Agreement, subject to the commitment of 27 foot streets , and guarantee of no liens or encumberances on the property to be donated to the Park District. Trustee Driscoll seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll, Bogart , Carroll NAPES: None ABSENT: Trustee Marienthal The motion carried. Trustee Rech moved to direct the Village Attorney to pursue with the Park District an agreement in order to maintain the retention basin and appurtenances thereto. Trustee Bogart seconded the motion, and a roll call vote found the following: AYES : Trustees Mahoney, Rech, Driscoll , Bogart , Carroll NAPES: None ABSENT: Trustee Marienthal The motion carried. I I II I I y I I I I I y i I 4316 8/18/75 Trustee Carroll was pleased to note that the Richards Group now advertises The Crossings as being in Buffalo Grove. Well #4 Trustee Mahoney stated that one bid was received on the property adjacent to Well #4 as set forth in Ordinance #75-15. He opened the bid from Gregg Builders of Northbrook which offered a piece of property 80 feet by 60 feet adjacent to and north of Well #4 in exchange for the Village property. Trustee Rech referred to a memo, dated August 14, 1975, to Daniel Larson from Arnold Seaberg which listed 4 items that he recommended Gregg Builders do to the property, and asked Kenneth Rodeck if he would agree to do them. Mr. Rodeck said that he would. In response to a question from Mr. Raysa, Mr. Rodeck stated that they would pay the 1975 property taxes. Trustee Rech moved to accept the bid of Gregg Builders pending approval of the fee structure between Mr. Raysa and the attorney for Gregg Builders, including Mr. Seaberg's four recommendations as stated in his memo and pending the easement agreement with the Bowling Alley with regard to access to the site, and authorize the Village Attorney to prepare the necessary deed making the conveyance from the Village to Gregg Builders . Trustee Carroll seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll NAYES: None ABSENT: Trustee Marienthal The motion carried. Water Rescue Trainins A brief discussion took place regarding the proposed agreement permitting the use of the lakes on the Buffalo Grove Golf Course for water rescue training by the Buffalo Grove Fire Department. Trustee Mahoney noted that the Village is not the owner of the golf course and felt that the owners of record should be privy to the agreement. Trustee Carroll questioned Section 9 of the agreement and felt that the five year period should be changed. Trustee Mahoney suggested that the agreement should stipulate that the Village reserves the right to any golf balls found. Trustee Bogart moved to table consideration of the proposed agreement until a redraft is submitted by Mr. Raysa. Trustee Carroll seconded the motion, and upon a voice vote, the motion passed unanimously. Administrative Order #13 Trustee Mahoney polled the Board regarding Administrative Order #13 revising sick leave policy, "aye" indicating favor of the order as submitted and "naye" indicating opposition. The poll found the following: AYES: Trustees Mahoney, Driscoll , Carroll NAPES: Trustees Rech, Bogart 4317 8/18/75 Trustee Driscoll moved to table consideration of Administrative Order #13 until the entire Board is present. Trustee Rech seconded the motion, and upon a voice vote, the motion passed unanimously. 7. Board Comments Water Study Committee Trustee Rech announced there will be no meeting of the Water Study Committee on Tuesday, August 19, 1975. Water Supply Trustee Rech referred to correspondence from the Environmental Protection Agency and asked if the Village meets their requirements with regard to chlorination of water and certified operators. Mr. McCoy stated that the Village has four certified operators and does meet the other requirements. He said that all wells have a chlorination system. Environmental Control Commission/Resignation Trustee Mahoney noted the resignation of Larry Frishman from the Environ- mental Control Commission. It was decided that a letter should be sent from the President thanking Mr. Frishman for his fine efforts. Miss Buffalo Grove Pageant Trustee Mahoney commended the Jaycees on the fine Miss Buffalo Grove Pageant, and congratulated all the young ladies who participated. Dog License Trustee Rech asked that Mr. Larson check into the procedure being used for the door to door dog license survey. Mill Creek Trustee Bogart stated that improvements to the Frenchman's Cove area have not been completed. Mr. Larson stated that he would look into the matter. Trustee Bogart stated that there is work to be done on the swale on the west side of the property. Mr. Seaberg stated that Miller Builders have been notified. Mr. Seaberg stated that the work must be done before the Village accepts the subdivision as final . Trustee Bogart stated that a portion of the parkway on Carriageway has not been sodded. Mr. Seaberg stated that this item would be added to the list of things to be done by Miller Builders prior to final acceptance. Bicentennial Commission Trustee Mahoney announced that at the Bicentennial Commission meeting to be held on Thursday, August 21 , 1975, at 8:00 P.M. , John Banghart will be present to discuss the availability and care of a buffalo herd. He asked Mr. McCoy to give some thought to a possible location for a buffalo herd. 4318 a/18/75 Stielow Property Trustee Carroll stated that she was pleased to read that Long Grove has effectively annexed part of the corridor that Miller Builders was trying to seek to annex to Buffalo Grove in conjunction with their Stielow property. Adjournment There being no further business to conduct, Trustee Bogart moved the meeting adjourn. Trustee Rech seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 10:35 P.M. Respectfully submitted, Verna Clayton Village Clerk PASSED AND APPROVED this day of August , 1975. Aq0e4eity,„if ' Village President LI