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1975-07-07 - Village Board Regular Meeting - Minutes 4270 7/7/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JULY 7, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS President Fabish called the meeting to order at 8: 10 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. Trustee Rech moved, that in the absence of the Village Clerk, that Carol Hennenfent be appointed Clerk Pro Tem. Trustee Carroll seconded the motion , and upon a voice vote the motion passed unanimously. �./ The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Driscoll , Rech, Bogart, Carroll , Marienthal Also present were Daniel Larson, Village Manager; Richard Raysa, Village Attorney; Arnold Seaberg, Village Engineer; and William Dettmer, Chief Inspector. 1 . Minutes of June 23, 1975 Trustee Bogart moved to approve the minutes of June 23, 1975, as submitted. Trustee Carroll seconded the motion. A roll call vote found the following: AYES : Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. 2. Warrant #315 President Fabish presented Warrant #315 in the amount of $186,315.23. Trustee Mahoney moved to approve Warrant #315. Trustee Carroll seconded the motion. Various items were discussed. Trustee Rech questioned the payment to Peat, Marwick, and Mitchell . Mr. Larson explained that this is a progressive bill for the audit with the hope that the audit could be obtained earlier. After discussion, it was decided to remove the payment to Peat, Marwick, and Mitchell from the Warrant. Removal of this payment would change the Grand Total to $182,515.23. Trustee Mahoney amended his motion to exclude the payment to Peat, Marwick, and Mitchell . Trustee Carroll seconded. The Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried with the change noted. 3. President 's Report Civil Defense Liaison. President Fabish appointed Dorothy Carroll liaison to the Civil Defense Commission. The Board approved of the appointment. 4271 7/7/75 Policeman and Fireman of the Year President Fabish announced that the Buffalo Grove Veterans of Foreign Wars will be honoring Charles Weidner as Policeman of the Year for 1974, and John Cook of Long Grove as Fireman of the Year for 1974 at a dinner to be held July 11 , 1975, 8:00 P.M. at the Hobson House in Long Grove and encouraged all to attend. He also stated that Sgt. Kenneth Blanchette had received honorable mention and that commendations for Officer Deters and Officer Haisley will be presented at this dinner. Mill Creek/Frenchman 's Cove President Fabish reported on the recent meeting he had with Jim Ryan, President of the Village of Arlington Heights reference weeds , erosion and maintenance problems at Frenchman's Cove. It was agreed to cut the weeds and have a sump pump installed to drain the basin with the understanding that until this area was built up these problems would not be alleviated entirely. 4. COMMITTEE OF THE WHOLE Rear Yard Variance/463 St. Mary's Parkway Rich Heinrich of the Zoning Board of Appeals reviewed the rear yard variance requested by Joseph W. Ziegler of 463 St. Mary's Parkway for the purpose of a 20' by 20' room addition, stated there were no objections from neighboring residents, and that the variance was passed unanimously by the Zoning Board of Appeals. After discussion, Trustee Mahoney moved to approve the rear yard variance. Trustee Driscoll seconded the motion. The Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: None The motion carried. Resolution #75-35 President Fabish read Resolution #75-35, a resolution recognizing the time and effort Edward Mashek, Jr. has devoted to Buffalo Grove. He stated Mr. Mashek is moving from the area and thus is resigning from the Zoning Board of Appeals. Trustee Rech moved to approve Resolution #75-35 as read. Trustee Bogart seconded the motion, and upon a voice vote the motion passed unanimously. Resolution #75-36 President Fabish read Resolution #75-36, a resolution recognizing the time and effort Philip Ralston has devoted to Buffalo Grove. He stated Mr. Ralston served as chairman of the Zoning Board of Appeals and is moving from the area; therefore, he has resigned from this commission. Trustee Mahoney moved to approve Resolution #75-36 as read. Trustee Driscoll seconded the motion, and upon a voice vote the motion passed unanimously. 4272 7/7/75 Zoning Board of Appeals/Appointment Upon the recommendation of the Zoning Board of Appeals, President Fabish appointed Steven Weinstein to the Zoning Board of Appeals to complete the term of Edward Mashek whose term expires September 27, 1976. Trustee Rech moved to concur with the President 's appointment. Trustee Bogart seconded the motion, and upon a voice vote the motion passed unanimously. Questions from the Audience President Fabish asked if there were any questions from the audience at this time, and there were none. Ordinance No. 75-14 President Fabish read Ordinance #75-14, an ordinance appropriating funds for the fiscal year ending April 30, 1976. Trustee Mahoney moved to approve Ordinance #75-14. Trustee Rech seconded the motion. Several aspects of the ordinance were discussed with reference to statutory requirements by the State, and that it is merely a guide line. Trustee Mahoney moved that Ordinance No. 75-14 be tabled for review by the Village Attorney. Trustee Rech seconded the motion, and upon a voice vote the motion passed unanimously. Ordinance No. 75-13 Trustee Driscoll moved to remove Ordinance No. 75-13 from table. Trustee Bogart seconded the motion, and upon a voice vote the motion passed unanimously. Discussion was held regarding the placing of the stop signs at Cottonwood and Cherrywood intersections. Trustee Mahoney moved to table Ordinance No. 75-13 for clarification by the Village Attorney. Trustee Carroll seconded the motion, and upon a voice vote the motion passed unanimously. Ordinance No. 75-15 President Fabish read Ordinance No. 75-15, an ordinance directing the sale of certain real estate 50' by 65.84' in dimension and located next to Well House Four behind Ranch Mart Shopping Center. Trustee Marienthal moved to approve Ordinance No. 75-15 as read. Trustee Bogart seconded the motion. In response to questions from the Board, Ken Rodeck of Al Frank and Associates, explained the reason his firm desires to purchase this property is for an access to the service area of Ranch Mart Shopping Center from Dundee Road. Trustee Rech expressed concern as to room for a turn-around for large trucks in the area so they will not back out on Dundee Road. Mr. Rodeck explained that there will be plenty of room for a turn-around. Trustee Carroll stated that it was the feeling of the Fire Department that they would prefer being 9 able to have access completely around the sh opping in center for safet y purposes.P Y PP 9 P P Various other items were discussed with Arnold Seaberg, Village Engineer, stating that at the present time no zoning changes were needed and that a possible use for the property to be deeded to the Village for consideration in the purchase price of the Village owned property, could be a reservoir. Mr. Rodeck stated that at the present time, other than as an access route, no definite plans have been made for the property in question. 4273 7/7/75 The Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: None The motion carried. Ordinance No. 75-13 Trustee Carroll moved that Ordinance No. 75-13 be removed from table. Trustee Marienthal seconded the motion and upon a voice vote the motion passed unani- mously. President Fabish read the clarification by the Village Attorney to place the stop signs at the northeast corner of the intersection of Cottonwood at Cherrywood for southbound vehicles; and at the southeast corner of the intersection of Cottonwood at Cherrywood for northbound vehicles. Trustee Bogart moved to approve Ordinance No. 75-13 as read. Trustee Marienthal seconded the motion and upon a voice vote the motion passed unanimously. Resolution No. 75-37 President Fabish read Resolution No. 75-37, a resolution providing for sign review by the Appearance Control Commission. Trustee Mahoney moved that Resolution No. 75-37 be approved as read. Trustee Rech seconded the motion. Trustee Carroll felt that the Board should not give up complete control over approval of signs ; that a 2/3 vote of the Appearance Control Commission should be had; and if less than the 2/3 vote, the matter should come before the Board. Trustee Bogart stated he felt that the Board should have the final approval because he believes that it is the Board's responsibility to determine what should not be approved and he felt a precedent for future commissions would be set. Lengthy discussion followed with reference to the creation of the Appearance Control Commission, compliance with the BOCA codes and Village ordinances, the right of appeal to the Board if denied by the Appearance Control Commission, and whether the Board or the Commission has the authority to deny a sign based on aesthetics. The Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Marienthal NAYES: Trustees Bogart, Carroll The motion carried. Dundee Road Sanitary Sewer Easement Mr. Larson and Mr. Seaberg reviewed with the Board the Grant of Easement across the Mueller property located on the South side of Dundee Road just west of Golfview Terrace and recommended that the Board accept same. Trustee Mahoney moved to accept this easement. Trustee Driscoll seconded the motion. The Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. 1274 7/7/75 Sanitary Sewer Inspection Mr. Larson briefly reviewed the changes recommended to the subdivision regulations reference television inspection on sanitary sewers and field and laboratory tests. Discussion followed. Mr. Seaberg stated that he felt even though a contractor may possibly be able to inspect sanitary sewers for less than $1 .00 per lineal foot, the fee should be left at $1 .00. �./ Trustee Bogart moved to direct the Village Attorney to prepare the necessary ordinance. Trustee Driscoll seconded the motion. Discussion followed. In reply to a question from Trustee Carroll , Mr. Seaberg stated that passage of this requested change will not commit the Village to the purchase of sewer television inspection equipment. If such purchase is not feasible, the Village can hire a contractor to do the work or have the developer, in lieu of the $1 .00 per foot fee, use their own contractor to conduct the television inspection, in either case the work would be done under Village supervision. In reply to a question from Trustee Rech regarding the suggested change in responsibility for field and lab tests, Mr. Larson stated that if it is proven that the Village is wrong, then the cost of such tests should be paid more equally between the two parties. Discussion followed regarding the legal liability of payment of these fees. Mr. Raysa felt he wanted to research further as to the Village's legal liability. Trustee Marienthal stated that he felt that all that is being done tonight is requesting Mr. Raysa to review the recommended changes and to present a working document to the Board. Mr. Seaberg stated he felt the wording reference "over eight (8) inches in diameter" should be changed to read "eight (8) inches or greater in diameter" under Section VIII , Paragraph B, Sub-Paragraph 10, third sentence. The Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Well Number Two Standby Power President Fabish reviewed the report from Charles McCoy, Public Works Director, dated April 29, 1975, reference standby power equipment for Well #2. Mr. Larson stated that the recommendation of the staff is for a Stannard power manual transfer switch, 30 amp size with receptacle in a weather-proof enclosure for mounting outside the building at an estimated cost of $1 ,500. Lengthy discussion followed. In response to a question from Trustee Marienthal , Mr. Seaberg stated it is very worthwhile for the price. 4275 7/7/75 In response to a question from Trustee Carroll reference if the Village is proposing to purchase an additional generator for a backup generator through Civil Defense, Mr. Larson stated there is a need for a second generator. Trustee Carroll stated that she is in favor of a backup generator and that there is definitely a need. Mr. Larson stated that he has been advised that there is a generator available at Great Lakes Naval Station and expects to hear sometime after July 22 if it will be released to us. Trustee Carroll moved to approve the staff's recommendation of alternative D as outlined in Mr. McCoy's report of April 29, 1975. Seconded by Trustee Rech. In response to a question from Trustee Marienthal reference emergency power if needed, Mr. Larson stated that we have two permanent stations at sewage lift stations, one portable facility and that if we secure this second generator there will be two portable generators , plus a generator in the garage of the municipal building. The Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal III NAYES: None The motion carried. Street Resurfacing_ Program Mr. Larson reviewed the bids received for the MFT 1975 Maintenance (slurry seal and repaving) projects which were as follows : Slurry Seal Company Bid Check Unit Price Total Price Superior Blacktop Company $2,500 $0.525/sq. yd. $40,037.03 Ritschel 's, Inc. $2,500 $0.506/sq. yd. $38,588.07 Repaving Cutler Repaving, Inc. $2,500 ($0.65/sq. yd. $12,701 .65 ( (repaving) ($16.00/ton ((bituminous ( course) $19,552.00 ($0.60/gal . ((emulsion primer) $ 1 ,172.40 (TOTAL $33,426.05 Trustee Marienthal moved to accept the bids for resurfacing and to authorize the President and Village Clerk to sign the necessary contracts. Trustee Bogart seconded the motion. q'2 76 7/7/75 Discussion followed. In response to a question from Trustee Rech, Mr. Seaberg stated that slurry seal lasts approximately three to five years, that the Cutler repaving lasts approximately five to ten years , and that the slurry seal is an interim measure until the time that major repair is needed. The Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: None The motion carried. 5. Comments Board m s from r m the Transportation Committee President Fabish stated that he is going to reactivate the Transportation Committee, ask citizens to serve on it, and that he will act as liaison to the Board. Cambridge Flooding Mr. Seaberg reviewed the meetings held with Ken Gill of School District #21 and Larry Oppenheimer, Public Works Director of Wheeling, stating that the school district is willing to consider sale of their property and will not fight condemnation proceedings on the private properties between their two properties, but they do not want anything on their own school property. The meeting in Wheeling which was called by the Village of Wheeling was to discuss the matter of the sump pump in the Zale outlet. Wheeling feels that a pump is necessary so that they can maintain a storm sewer system in the area. Zale's position is that they feel adequate retention is being provided, at least for their projects, and if the water level is lowered 31 feet, there would be a large amount of expense to Zale for landscaping and restoration of that 31 foot difference along the ponds. Wheeling has hired Moody Engineers to review the situation. Zale's engineers offered the alternative of putting a pump in at a different location, between Zale's Lake and Tahoe, so that Zale's Lake would stay at the elevation that it is and Tahoe's Lake, around which there is nothing built yet, would be lowered to the elevation that we are asking for. Tahoe's owners would have to agree to this so Zale's engineers are going to give Wheeling a pre- liminary engineering review of their proposal , cost estimate, etc. which is to be submitted this week. Wheeling will then call a meeting to review the feasibility of this proposed solution. Discussion followed reference as to whether or not this would alleviate the flooding problem with Mr. Seaberg stating that it would help in periods of minimum rainfall to drain the storm sewer system, but would not alleviate the problem when there is a large rainfall . Mr. Larson stated that Wheeling Township has indicated that they might be willing to contribute some funds and have indicated a willingness to participate, but they wanted to wait to see where the retention basin is placed. He also stated that the School District is willing to let the Village purchase their property at the same price they paid for it two years ago, approximately 2.8 acres, and would cost approximately 48-50 thousand dollars. 11277 7/7/75 Buffalo Grove Jaycees President Fabish read a letter from the Buffalo Grove Jaycees thanking the Village for the use of Village land to hold their 4th of July celebration this year. Vacations Trustee Bogart stated that he will be on vacation for the August 4, 1975, Board meeting and that he would appreciate it if any important matters pending be placed on an agenda either the Monday before or the Monday after this date. Trustee Rech also stated that she would be on vacation at this time. Village Baptist Church Rich Heinrich , ZBA member, stated that they have received a request from the Village Baptist Church for a waiver of fees and asked for Village policy on this matter. Trustee Mahoney moved that the fees be waived except for actual costs. Seconded by Trustee Marienthal . Upon a voice vote the motion passed unanimously. Sidewalks/Arlington Heights Road near High School In response to a question from Trustee Carroll reference the status of the sidewalks and fences along Arlington Heights Road, Mr. Seaberg stated that Mr. Dettmer has prepared letters to the homeowners giving them 30 days notice to move the fences back to the property line so that Public Works can put the sidewalk in better shape prior to starting the school year and, if they are not moved back by the time Public Works is ready to work on the sidewalk, Public Works will remove the fences and not reinstall them. He questioned whether we want to put any money into that sidewalk due to the fact that it may be taken out or damaged when the road is widened. Discussion followed. Mr. Seaberg stated that he felt we could just have the fences moved and leave the sidewalk where it is with some modifications where the school sidewalk and the existing sidewalk meet or tear out the sidewalk and put in a new one, at a cost of about $1 ,500, realizing that it will probably in turn also be damaged or destroyed in a few years. It was the general consensus of the Board to leave the sidewalk as is with modifications until after the road is reconsturcted. Seminar Trustee Rech briefly reviewed a seminar she attended with the National League of Cities this past week. She has various data and material reference budget, ethics, and media communications that she would like to share with members of the Board. Ice Cream Trucks Trustee Rech also stated that she has received many complaints about ice cream trucks in the Village and requested that this matter be placed on a future , workshop )enda.. She ,would like to have them outlawed in the, Village. . ' i,=-`.�.u-�-c�— � _.G.�% Wit:..-c� �.���c- -z-ic%`�✓�-��- ,�r��_'��-Lci Trustee Bogart stated that he has requested Chief Walsh and Mr. Larson to explore the limiting of hours for ice cream trucks in the Village. 91278 7/7/75 President Fabish stated that he also has received complaints with regard to ice cream trucks , mainly concerning the safety of children. Adjournment There being no further business to discuss , Trustee Carroll moved that the meeting adjourn. Trustee Driscoll seconded the motion, and upon a voice vote the motion passed unanimously. Time: 10:45 P.M. Respectfully submitted, (#?62. --L-9y. ,Se,l-ezyLe2 Clerk Pro Tem PASSED AND APPROVED this /7 i— day of t, , 1975• • Village President Li