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1975-06-23 - Village Board Regular Meeting - Minutes 4262 6/23/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JUNE 23, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:05 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Driscoll , Bogart, Carroll , Marienthal. Trustee Rech arrived at 8:23 P.M. Also present were Daniel Larson , Village Manager; Richard Raysa, Village Attorney; Charles McCoy, Director of Public Works ; and William Dettmer, Chief Inspector. 1 . Minutes of June 16, 1975 Trustee Bogart moved to approve the minutes of June 16, 1975, as submitted. Trustee Carroll seconded the motion. Trustee Mahoney requested the following statement to be added to page 4253, under Plaza Verde Signs , before the vote: "Mr. Dettmer explained that prior to the creation of the Appearance Control Commission, compliance with the Sign Ordinance and BOCA Code meant automatic approval of signs without Board action." Trustee Marienthal requested the fourth paragraph on page 4255, second sentence be changed to read "if an official holds stock in a bank, it should be disclosed." A roll call vote found the following: AYES: Trustees Mahoney, Bogart , Carroll , Marienthal NAPES : None ABSTAIN: Trustee Driscoll ABSENT: Trustee Rech The motion carried with changes noted. 2. President 's Report Buffalo Grove Days Committee President Fabish appointed Trustee Bogart liaison to the Buffalo Grove Days Committee. The Board approved of the appointment. Plan Commission President Fabish appointed Trustee Marienthal liaison to the Plan Commission. The Board approved of the appointment. Public Hearings Trustee Mahoney moved to authorize publication of public hearings to be held on July 14, 1975, for the Goldin annexation petition and for Levitt's petition 1 4263 6/23/75 for a change in plan for their DeMuth parcel . Trustee Marienthal seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Driscoll , Bogart, Carroll , Marienthal NAYES: None ABSENT: Trustee Rech The motion carried. Arlington Heights Road North of Route 83 President Fabish stated that he has received communication from Long Grove regarding their consideration to restrict traffic on Arlington Heights Road at Aptakisic Road. He urged the Board to attend a meeting set for Tuesday, June 24, 1975, with the Long Grove Village Board to discuss this matter. Buffalo Herd Trustee Mahoney stated that if there is enough Board interest, he would request that consideration of pursuing the matter of obtaining a live bufflo herd for the Village be placed on a future workshop session agenda. After discussion, President Fabish stated that the subject will be placed on a future agenda. Route 53 In response to a question from Trustee Marienthal , Mr. Larson stated that a letter was sent to the State of Illinois regarding Route 53 as requested at a prior meeting. 3. Questions from the Audience There were no questions from the audience. 4. COMMITTEE OF THE WHOLE Ranch Mart Shoyping Center Expansion Ken Rodeck, representative of Albert Frank & Associates , presented plans for the addition for the Ranch Mart Shopping Center for Board consideration. He introduced James Stucko, attorney, and Joe Raccuglia, architect, who were present to answer any questions. Mr. Rodeck stated that the addition will be south of Mark Drugs. It will be a two story addition, with 11 ,600 square feet of store area on the first floor and 14,500 square feet of office area on the second floor. He stated that the plan is in conformance with a plan presented in 1964 prior to B-3 zoning. The first floor frontage is in line with existing store frontage and the second floor will overhang the walkway. He then displayed and reviewed the east elevation of the building. The materials to be used are the same used in the existing center. He requested final approval in order to proceed with construction. 4264 6/23/75 President Fabish noted that the Appearance Control Commission was opposed to the design because it did not blend with the present architecture of the Ranch Mart and asked if this could be accomplished. Mr. Rodeck felt that because of the use, it should be prominent while being compatible and coordinating to the existing center. He said that the height (28 feet) is similar to the existing Jewel gable (23 feet) , which will balance the center. In response to a question from President Fabish, Mr. Rodeck stated that the bronze tinted glass to be used on the second floor is not a mirror type and is being used for heat refracting purposes. President Fabish asked if a plaza could be built in the area between the addition and Mr. Adams Restaurant. Mr. Rodeck stated that property is owned by the bowling alley. Because no member of the Appearance Control Commission was present, Mr. Dettmer summarized comments made at the meetings of the Appearance Control Commission regarding this addition. He stated that the sign and landscaping were approved; however, it was felt the building should blend better with the existing building. In response to a question from Trustee Driscoll , Mr. Rodeck stated that Mr. Seaberg, Village Engineer, has approved and signed the M.S.D. permits and engineering plans. Mr. Larson stated that Mr. Adams Restaurant is considering expanding east, and asked how it would effect the stores facing south. Mr. Rodeck stated that it will become a mall area. Mr. Larson stated that the Subdivision Regulations require sidewalks, and asked if the sidewalk on Buffalo Grove Road will be extended to Dundee Road and if sidewalks will be installed on Dundee Road. Mr. Rodeck stated he had no plans for sidewalks with this addition. After discussion, Mr. Rodeck committed to work with the Public Works Department by contributing for their portion of the sidewalk on Dundee Road. He committed that the Buffalo Grove Road sidewalk will be installed when the north addition to the shopping center is constructed. Trustee Carroll referred to Mr. Seaberg's letter, dated June 5, 1975, to Mr. Rodeck regarding a portion of the sanitary sewer being owned and maintained by the owner of the Ranch Mart, and asked if this were legal . Mr. Raysa stated that it was. Mr. McCoy stated that legal documents must be executed to allow Mr. Adams Restaurant to connect to the sanitary sewer service line. Mr. Rodeck stated that it would be done. After discussion , Trustee Mahoney felt that the addition was reasonably compatible with the center and because there is no specific practical alternative which would satisfy objections , he would approve the plan. Trustee Bogart moved to approve the plan as presented subject to the approval of the Village Engineer. Trustee Mahoney seconded the motion. 4265 6/23/75 Trustee Carroll asked if the gable effect could be incorporated into the addition to break up the mass of flatness. Mr. Rodeck stated that had been considered, but it was found to be unattractive. He said that compatibility is best reached by material and not shape. A roll call vote found the following: AYES: Trustees Mahoney, Rech , Driscoll , Bogart, Marienthal NAYES: Trustee Carroll The motion carried. Zoning Board of Appeals President Fabish read a letter from Edward Mashek stating that he must resign from the Zoning Board of Appeals because he is moving out of state. Trustee Carroll moved to accept the resignation with regret and to send a letter of appreciation for his assistance. Trustee Marienthal seconded the motion, and upon a voice vote, the motion passed unanimously. Administrative Assistant Trustee Rech acknowledged the contribution that William Balling has made to the community having served as the Administrative Assistant for three years. She wished him well in his new position as Assistant Village Manager of Oak Brook. She moved that William Balling be given a token of appreciation for his service. Trustee Carroll seconded the motion, and upon a voice vote, the motion passed unanimously. Public Services Center Ray Knoeppel , architect for the Public Services Center, reviewed his letter, dated June 18, 1975, which listed three alternatives for redesigning the mechanical-electrical system to utilize the new allotment of natural gas. Alternate #1 was to change some of the system to electric. Mr. Knoeppel pointed out that electric is expensive, and felt that it should be used as a temporary measure only. Alternate #2 was to change some of the air handling units in vehicle storage and repair area to gas. Mr. Knoeppel stated that no savings would be derived. Alternate #3 was to redesign the entire system to accommodate natural gas , thereby eliminating the boiler, underground tank, and costly hot water piping. Mr. Knoeppel stated that the system requires 20 therms of gas, which would be over the allotted 13.9 therms by 6. 1 therms, and that if the Village is not allotted the additional therms within the next two years , some parts of the building would not be heated and temporary heat would have to be provided. Mr. McCoy stated that the service area can be heated with the 13.9 therms , that five space heaters could be installed and not connected until an additional 6 therms are available. He noted that we are two heating seasons away from needing heat in the building, and it is possible the therms will be available by that time. 4266 6/23/75 President Fabish noted that the change to all gas would result in a savings of approximately $10,000, and that the architect's fee for redesign would be approximately $2,000 to $3,000. Trustee Rech suggested that the Board meet with NI Gas representatives to discuss allocations. Mr. McCoy stated that the NI Gas contract provides that as the population grows, more gas is alloted; that we have officially requested an additional six therms and are on a waiting list; and that if the redesign is not approved soon, the building will have to be constructed according to original design. Trustee Mahoney moved to direct the architect to prepare the modifications for an all gas building. Trustee Driscoll seconded the motion. Discussion took place regarding alternate methods of heating the service area if the additional therms are not available. A roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll, Marienthal NAYES: None The motion carried. Ordinance #75-13 President Fabish read Ordinance #75-13, an ordinance providing for stop signs at Cherrywood and Cottonwood for south bound vehicles. Trustee Mahoney moved to approve Ordinance #75-13, as read. Trustee Rech seconded the motion. After discussion, it was felt that only one stop sign is needed and that the subject should be clarified. Trustee Carroll moved to table consideration of Ordinance #75-13. Trustee Mahoney seconded the motion, and upon a voice vote, the motion passed unanimously. Resolution #75-27 President Fabish read Resolution #75-27, a bank resolution providing for the Village Treasurer's signature on General Fund checks. Trustee Carroll moved to approve Resolution #75-27, as read. Trustee Marienthal seconded the motion, an3 a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Resolution #75-28 President Fabish summarized Resolution #75-28, a .bank resolution providing for the Village Treasurer's signature on Motor Fuel Tax Fund checks. Trustee Carroll moved to approve Resolution #75-28 and waive reading of the resolution. Trustee Bogart seconded the motion, and a voice vote found the following: 4267 6/23/75 AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Resolution #75-29 President Fabish summarized Resolution #75-29, a bank resolution providing for the Village Treasurer's signature on Payroll checks. Trustee Rech moved to approve Resolution #75-29. Trustee Carroll seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Resolution #75-30 President Fabish summarized Resolution #75-30, a bank resolution providing for the Village Treasurer's signature on checks for the Builders ' Donations for School Districts and Parks Account. Trustee Rech moved to approve Resolution #75-30. Trustee Mahoney seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Resolution #75-31 President Fabish summarized Resolution #75-31 , a bank resolution providing for the Village Treasurer's signature on checks for the Water Fund account. Trustee Mahoney moved to approve Resolution #75-31 . Trustee Marienthal seconded the motion, and a voice vote found the following: AYES:AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Resolution #75-32 President. Fabish summarized Resolution #75-32, a bank resolution providing for the Village Treasurer's signature on checks for the Revenue Sharing account. Trustee Carroll moved to approve Resolution #75-32. Trustee Bogart seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll, Marienthal NAVES: None The motion carried. 4268 6/23/75 Resolution #75-33 President Fabish summarized Resolution #75-33, a bank resolution providing for the Village Treasurer's signature on checks for the Civil Defense Fund account. Trustee Carroll moved to approve Resolution #75-33. Trustee Marienthal seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Dirscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Resolution #75-34 President Fabish summarized Resolution #75-34, a bank resolution providing for the Village Treasurer's signature on checks for the Golf Fund account. Trustee Mahoney moved to approve Resolution #75-34. Trustee Bogart seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. Mr. Raysa left the meeting at this time. Public Service Employment After review, Trustee Mahoney moved to approve the agreement to transfer one EEA municipal employee to the CETA program sponsored by the Cook County Office of Manpower subject to review of the Village Attorney. Trustee Bogart seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: None The motion carried. University Court Flooding Trustee Driscoll stated that the University Court flooding problem solution must be given top priority. Mr. Larson stated School District #21 will consider the proposal for retention on school property at their meeting on Thursday, June 26, 1975. He also said that he would contact George Passolt, Wheeling Village Manager, to schedule the meeting of Wheeling, Buffalo Grove, Zale Construction, and the M.S. D. Frenchman's Cove Trustee Bogart announced that he attended a meeting of the Arlington Heights Environmental Control Commission on June 18, 1975, with citizens of Mill Creek subdivision to discuss problems in Frenchman 's Cove. He said the Commission intends to recommend that Mr. Schwartz be cited for erosion, poor water retention, and lack of a fence around the retention area. He requested that the President contact President Ryan of Arlington Heights to ask for assistance. President Fabish stated that he would. r 4269 6/23/75 li Trustee Rech did not feel a swale should be cut in that area without the approval of Mr. Seaberg. Mr. Larson stated that the two Village Engineers will be meeting to discuss this problem. Marquardt Property Trustee Bogart asked when the pile of rubbish would be removed from the Marquardt property. Mr. Larson stated that it will be removed when the ground is dry enough for trucks to enter to haul it away. Ad)ou rnmen t Trustee Mahoney moved the meeting adjourn to workshop. Trustee Bogart seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 10:00 P.M: Respectfully submitted, 7/7-- Verna L. Clayton, Village CI f / /,4„,,e/ PASSED AND APPROVED this / day of _ , 1975. (1 :qua CI. Clif Village President - I