1975-06-16 - Village Board Regular Meeting - Minutes 4251
6/16/75
MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE , COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY,
JUNE 16, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE,
ILLINOIS
President Fabish called the meeting to order at 8:00 P.M. Those present
stood and recited the Pledge of Allegiance to the Flag. The Clerk called
the roll and found the following:
PRESENT: President Fabish; Trustees Mahoney, Rech, Bogart , Berth,
Marienthal
ABSENT: Trustee Driscoll
Also present were Daniel Larson , Village Manager; Richard Raysa, Village
Attorney; Charles McCoy, Director of Public Works; and William Dettmer,
Chief Inspector.
Trustee Berth read into the record a statement advising that due to a change
in her marital status, she officially will be known as Miss Dorothy C.
Carroll .
1 . Minutes of June 9, 1975
Trustee Bogart moved to approve the minutes of June 9, 1975, as submitted.
Trustee Rech seconded the motion.
Mr. Larson requested on page 4246, under Dundee Road Sewer and Water Mains,
a statement rejecting the low bidder, Mr. Frank, based upon recommendation
of the staff. Mr. Raysa advised that a rejection of the low bid is not
required.
Trustee Bogart asked if checks were received from all participants in the
payment of the Dundee Road sewer and water mains. Mr. Larson stated that he
had received them.
A roll call vote found the following:
AYES : Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
NAPES: None
ABSENT: Trustee Driscoll
The motion carried.
�••� 2. Warrant #314
President Fabish presented Warrant #314, in the amount of $148,118.23.
Trustee Bogart moved to approve Warrant #314 as presented. Trustee Carroll
seconded the motion.
Trustee Bogart objected to the expenditure under Club House Operating to Ken
Miller Carpet, in the amount of $1 ,894. 46, because it was over $1 ,500 and
had not been approved by the Board. Mr. Larson stated that this was two
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orders , one in early March and the other in the middle of April , neither of
which were over $1 ,500. President Fabish stated that the $1 ,500 limit and
its implications will be discussed in detail later in the agenda. Trustee
Rech referred to a memo, dated May 27, 1975, regarding improvements to the
golf course which noted that only $1 ,300 was approved for carpeting and the
remaining $594 was being reviewed by staff; however, there was no follow up.
Mr. Larson stated that at the time of the memo, he had not seen the invoice.
He said that the original requisition was for $1 ,300 and that the additional
$500 included carpeting around the bar to reduce maintenance and to provide
padding under the carpeting in the food area to protect the carpeting from
spikes. He said if the original order had been over $1 ,500, it would have
been brought to the Board for approval . Trustee Rech expressed concern over
expenditures for improvements to the golf course because the Village does not
yet own it, and if the Village is unable to purchase the golf course, it,
along with all improvements , will revert to Mr. Friedman.
Other items on the warrant were discussed, but no changes made. Trustee
Marienthal felt that when an item is over budget, it should be brought to
the Board for approval .
A roll call vote found the following:
AYES: Trustees Bogart, Carroll , Marienthal , President Fabish
NAPES: Trustees Mahoney, Rech
ABSENT: Trustee Driscoll
The motion carried.
3. President's Report
Golf Course
President Fabish stated that Mr. Friedman has expressed concern to Mr. Larson
that the price for which he agreed to sell the golf course to the Village
was too low. President Fabish then read and asked the opinion of the Board
of a draft of a letter he prepared to send to Mr. Friedman which stated that
if he would consider rezoning the property around the golf course and the
parcel north of Route 83 to R-1 , the Village would consider his proposal .
After discussion, it was decided the letter should not be sent for legal
reasons.
Transportation
President Fabish reported that he attended a R.T.A. public hearing in Skokie
on June 12, 1975, and requested that the proposed bus route be looped for
Buffalo Grove service. He said his request will be taken under consideration.
4. Village Manager's Report
Mr. Larson reviewed the Summary of Administrative Activities for the month
of May, 1975.
5. Questions from the Audience
There were no questions from the audience.
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6. COMMITTEE OF THE WHOLE
Plan Commission/Reappointments
Upon recommendation of the Plan Commission, President Fabish reappointed
Pat Shields and Burton Harris to the Plan Commission for one year terms.
Trustee Rech moved to concur with the President's appointments. Trustee
Mahoney seconded the motion, and a voice vote found the following:
AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
III NAYES: None
ABSENT: Trustee Driscoll
The motion carried.
Industrial Development Commission
Michael Kearns , Chairman of the Industrial Development Committee, requested
consideration of the ordinance establishing an Industrial Development Commission
be deferred until the committee has had an opportunity to review it and make
recommendations to the Board. Trustee Rech moved to table consideration of
the ordinance. Trustee Marienthal seconded the motion, and a voice vote
found the following:
AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
NAYES: None
ABSENT: Trustee Driscoll
The motion carried.
Plaza Verde Signs
William Dettmer, Chief Inspector, stated that the Appearance Control Commission
reviewed the signs and sign program for the Plaza Verde Shopping Center. He
said the Commission approved the signs for Eagle Food Store, Osco Drugs, and
Plaza Verde Center.
Mr. Dettmer stated that it has been taking 22 months to obtain approval for
signs , and requested that the Board pass a resolution providing that signs
do not need Board approval if they are approved by the Appearance Control
Commission and if they meet the requirements of the Sign Ordinance and the
BOCA Code, but if a sign is denied by the Appearance Control Commission ,
the petitioner has the right of appeal to the Board. Trustee Rech moved to
direct the Village Attorney to prepare the resolution. Trustee Mahoney
seconded the motion, and a roll call vote found the following:
AYES: Trustees Mahoney, Rech , Bogart, Marienthal
Tr
ustee rustee Carroll
ABSENT: Trustee Driscoll
The motion carried.
Trustee Mahoney moved to approve the majority recommendation of the
Appearance Control Commission to approve signs for Eagle Food Store, Osco
Drugs, and Plaza Verde Center. Trustee Marienthal seconded the motion.
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Trustee Carroll stated that she could not vote in favor of a sign without
seeing the renderings. Mr. Dettmer stated that the signs meet the codes
and laws of the Village. Trustee Carroll felt that the Board should not
relinquish their authority of final aesthetic value approval of signs.
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A roll call vote found the following:
AYES: Trustees Mahoney, Rech, Bogart, Marienthal
NAYES: Trustee Carroll
ABSENT: Trustee Driscoll
The motion carried.
Public Service Center
After review and upon recommendation of the Appearance Control Commission
and the architect, Trustee Bogart moved to approve #159 Velour Brian Clay
Products Company sample brick for the Public Service Center. Trustee
Marienthal seconded the motion, and a voice vote found the following:
AYES : Trustees Mahoney, Rech , Bogart, Carroll , Marienthal
NAYES: None
ABSENT: Trustee Driscoll
The motion carried.
Village Insurance Program
Warren Van Der Voort , Jr. , of Arthur J. Gallagher and Company reviewed the
current Village insurance program and the proposed bid specifications for
the coming three year insurance program.
After discussion, Trustee Rech moved to authorize Arthur Gallagher and
Company to go out for bids in regard to a three year insurance program for
the Village of Buffalo Grove. Trustee Carroll seconded the motion, and a
roll call vote found the following:
AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
NAYES: None
ABSENT: Trustee Driscoll
The motion carried.
Ethics Legislation
Trustee Marienthal briefly reviewed ordinances from the Villages of Palatine
and Wheeling regarding conflict of interest disclosure statements. He felt
the Palatine ordinance was more workable and suggested that some of the items
could be included in a similar ordinance for Buffalo Grove.
In response to a question from Trustee Rech, Mr. Raysa stated that he has not
studied the ordinances , but he was concerned about the legality of such an
ordinance because the Village has not yet reached home rule status. He felt
the Village is not entitled to go beyond the provisions in the State Statutes.
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Discussion took place regarding various sections of the Palatine ordinance.
Trustee Rech had no objection to an Ethics Ordinance; however, she questioned
if integrity could be legislated.
Trustee Mahoney stated that , according to State law, the Village does not
have the authority to enact an ordinance of this kind. He asked Trustee
Marienthal what he thought the people, who hold public office in Buffalo
Grove, should not be allowed to do and are not already prohibited to do by
State Statute. He felt that instead of looking at another Village's ordinance,
the Board should determine what kinds of situations should be prohibited.
Trustee Marienthal felt guidelines should be established. He felt that no
gifts should be accepted and he felt that no official should hold stock in
a bank doing business with the Village. He suggested that the ordinance be
discussed step by step and determine what points should be a part of Buffalo
Grove's ordinance.
Trustee Marienthal noted that Wheeling, which is not a home rule community,
has adopted and enforced their Ethics Ordinance. Trustee Mahoney stated that
Wheeling's Village Attorney stated on public record that the Wheeling Ordinance
is illegal and unenforceable.
Joe Sloat , 602 Maple Drive, felt that the ordinance would preclude a local
businessman from being a Village official. Trustee Marienthal stated that
the ordinance would not do this.
Al Lang, 915 Saxon Place, felt the intent of the ordinance is fine; however,
he felt that it would prevent good people from running for the Board because
they would have to disclose their personal financial situation to their
neighbors.
President Fabish requested Mr. Raysa to review the Palatine Ordinance and
specify what can and cannot be legislated for discussion at a later meeting.
Trustee Marienthal stated that , according to the ordinance, the disclosure
statement would be on file with the Village Clerk, and if someone examines
it, the individual would be notified.
Michael Kearns of the Industrial Development Committee suggested opinions of
the various Commissions be solicited.
9:40 P.M. - The President declared a recess.
9:50 P.M. - The meeting resumed.
Golf Carts
President Fabish stated that he has surveyed local golf courses and found
that $595 per cart is a good price and that the carts would be a good invest-
ment.
In response to a question from Trustee Marienthal , Bob Dickinson, Greenskeeper,
stated that maintenance of the carts would be approximately $70 per cart per
year.
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Trustee Carroll noted that if the Village purchases the carts , we would have
to assume cost of the liability insurance, cost of major maintenance, and
cost of prenumbered rental tickets.
Al Griffith, Director of Golf Operations, stated that Cushman is currently
paying $11 per cart per year for liability insurance and felt that the cost
would be less for a municipality.
In response to a question from Trustee Rech, Mr. McCoy stated that an addi-
tional mechanic would not be necessary to perform maintenance on the carts.
In response to a question from Trustee Rech, Mr. Raysa stated that if the
Village is unable to purchase the golf course, the carts would remain the
property of the Village because they would be considered personal property
and not capital improvement.
Trustee Rech moved to authorize purchase of 36 golf carts at $595 per cart
from Cushman Sales and Service. Trustee Mahoney seconded the motion.
Trustee Carroll noted that funds to purchase the carts will come from the
Golf Fund and will not effect the General Fund.
A roll call vote found the following:
AYES: Trustees Mahoney, Rech, Bogart , Carroll , Marienthal
NAYES: None
ABSENT: Trustee Driscoll
The motion carried.
Chicagoland Golf Association
President Fabish read a memo, dated June 6, 1975, from Al Griffith which
explained the purpose of the Chicagoland Golf Association. Mr. Griffith
explained that membership in the association is for the golf course and not
for him personally. He stated that it is necessary to provide a handicap
service for the golfers.
Trustee Bogart moved to authorize payment of membership dues for the
Chicagoland Golf Association. Trustee Mahoney seconded the motion, and a
voice vote found the following:
AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
NAYES: None
ABSENT: Trustee Driscoll
The motion carried.
White Pine Road Relief Storm Sewer
President Fabish reviewed plans and material costs for the White Pine Road
relief storm sewer.
In response to a question from Trustee Rech, Mr. McCoy stated that plans
are designed in such a manner that there could be no backflow.
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President Fabish noted that material can be ordered in conjunction with
material for the Public Service Building for cost savings.
Mr. McCoy stated that all materials in the report are good, but recommended
the 15" truss pipe.
Trustee Rech moved to approve construction of the White Pine Road relief
storm sewer with the truss pipe at half load price in conjunction with
material purchase for the Public Service Building, to direct the staff to
obtain three cost estimates , and to direct the Village Attorney to prepare
all legal papers and obtain easement rights. Trustee Bogart seconded the
motion , and a roll call vote found the following:
AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
NAPES: None
ABSENT: Trustee Driscoll
The motion carried.
Village Purchasing Procedures
Mr. Larson reviewed his report, dated June 12, 1975, which outlined his
recommendation of purchasing procedures.
Trustee Carroll stated that most surrounding Villages authorize their
Village Managers to commit expenses up to $1 ,500; therefore, she felt it
was reasonable, but that anything above should be brought to the Board for
approval , and overbudget expenses should be brought to the Board.
Trustee Bogart felt that any capital expenditures for the Golf Fund should
come to the Board. President Fabish stated that should be handled in a
separate motion.
Trustee Rech stated that the Village Manager Ordinance specifies "The
Village Manager shall purchase all materials , supplies and equipment for
which funds are provided in the budget, but he may not purchase any item
which exceeds any budget appropriation until the Board of Trustees has
increased the appropriation ; provided, that for a purchase of more than
$300, he shall be required to receive two or more sealed bids, and for a
purchase of more than $1 ,500 such bids shall be presented to the Board of
Trustees for approval ." She stated that there were many items in the budget
that she would not approve, and the reason that she voted in favor of the
budget was that she was advised that the items would be brought to the Board
for approval prior to purchase.
Trustee Rech stated that she felt the authorization for expenditure should
be lowered to $500 because of some of the situations that have occured.
Mr. Larson stated that operating Buffalo Grove as a business demands that the
Board exercise some delegation of authority to the staff so that they can
function within the guidelines and restraints set forth.
President Fabish stated that a policy should be established but that Board
time should not be wasted disussing many small expenditures. He felt the
staff should be given some latitude in order to conduct business.
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Trustee Carroll moved that the past policy be followed to allow the Village
Manager the authority to make purchases up to $1 ,500, as is done in other
Villages, and that within the next two weeks the Board should discuss with
the Village Manager specific items in the budget that should be cut, reduced,
or brought to the Board for review. Trustee Mahoney seconded the motion.
�./ Trustee Rech stated that when the budget was approved, it was not her
intention that it was a blanket endorsement of all the items. She stated
that she would prepare a list of the items to which she objects.
Trustee Mahoney stated that purchase of any budgeted items depends upon the
financial situation of the Village at that time; therefore, it is difficult
to determine what can be purchased some months from now. Mr. Larson stated
that revenue and expenses are broken down on a 12 months basis and that since
hiring a Finance Director, the Village is able to have better control of cash
flow.
Trustee Carroll amended the motion to direct the Village Attorney to
prepare an amendment to the Village Manager Ordinance to require written
quotations for items over $300. Trustee Mahoney seconded, and a roll call
vote found the following:
AYES: Trustees Mahoney, Bogart, Carroll
NAYES: Trustees Rech, Marienthal
ABSENT: Trustee Driscoll
The motion carried.
Police Department Photocopy Machine
Mr. Larson requested that consideration of continued use of the Police
Department phogocopy machine be deferred until Mr. Balling is present for
the discussion.
Trustee Bogart complimented Mr. Balling's report , felt that it provided
the necessary information, and requested a poll of the Board. President
Fabish polled the Board and found the following:
Favor continuation of current policy: Trustees Rech, Carroll , Bogart, Mahoney,
Marienthal ; President Fabish
Favor elimination of machine: None
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Ordinance #75-12
President Fabish read Ordinance #75-12, an ordinance amending the Liquor
Control Ordinance creating a beer and wine license. Trustee Rech moved
to approve Ordinance #75-12, as read. Trustee Mahoney seconded the motion.
After discussion, Trustee Marienthal requested Mr. Larson to survey other
municipalities to compare liquor license fees.
Trustee Carroll questioned the necessity of 7:00 A.M. and 9:00 A.M. hours.
Trustee Bogart moved to table consideration of Ordinance #75-12 pending
additional information. Trustee Mahoney seconded the motion, and a roll
call vote found the following:
AYES: Trustees Mahoney, Rech, Bogart, Carroll , Marienthal
NAYES: None
ABSENT: Trustee Driscoll
The motion carried.
Honor America
President Fabish proclaimed Friday, July 4, 1975, as a day to Honor
America.
7. Questions from the Audience
Saxon Place
Al Lang, 915 Saxon Place, stated that the gas lamps have been removed from
the brick columns along Dundee Road in front of Cambridge Subdivision. He
asked the Board's assistance in replacing them.
Trustee Carroll stated that one of the columns must be removed so that the
sidewalk may be constructed and that property owners were to be notified.
She also noted that removal of the column will make it safer to enter Dundee
Road.
Trustee Rech noted that recently it was determined to retain the brick
columns at Golfview Terrace and Dundee Road for aesthetic reasons. Mr.
Larson stated that at Golfview Terrace, there is enough visual area to
safely enter Dundee Road.
President Fabish requested that the sidewalk plans be reviewed with Mr.
Lang after the meeting.
Mr. Lang requested that the Village reconsider the decision because of
darkness at the intersection.
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Village Hall Open House
President Fabish announced that on Saturday, June 21 , 1975, from 8:30 A.M.
until 1 :00 P.M. , the Board will visit Village departments and take a tour of
the Village.
Arlington Heights Road
Trustee Rech referred to a recent newspaper article regarding Long Grove's
consideration of closing Arlington Heights Road at Aptakisic Road. She
questioned this because of the effect it would have on Buffalo Grove residents
in Strathmore Grove. Mr. Raysa stated that to vacate the road, Long Grove
would have to obtain consent of Lake County and the State of Illinois , and that
the Village could protest the vacation because it is a main thoroughfare.
Trustee Rech suggested that the Village have representation at Long Grove's
Board meeting on June 24, 1975. President Fabish requested Mr. Larson to
contact Long Grove to determine when the matter will be on their agenda
and advise the Board of the date.
University Court Flooding
Trustee Bogart requested a status report on solutions to the University Court
flooding problem. Mr. Larson stated that he received a telephone call from
George Passolt , Wheeling Village Manager, advising that a meeting will be
scheduled with Buffalo Grove, Wheeling, Zale Construction, and the M.S.D. to
discuss installation of the pump. He said it is Wheeling 's position that
the pump should be installed.
President Fabish stated that School District #21 will consider the Village's
request for retention area at their Board meeting on June 26, 1975.
Newsletter
Ken Witcher asked if the newsletter including the circus advertisements will
be mailed. After discussion, it was decided that the staff will prepare the
newsletter for this one occasion.
Executive Session
President Fabish stated that there will be an executive session to discuss
litigation and that there will be no further business discussed following it.
Time: 12:00 Midnight
Adjournment
The Board returned to the council chamber. There being no further business to
discuss, Trustee Carroll moved the meeting adjourn. Trustee Bogart seconded
the motion, and upon a voice vote, the motion passed unanimously.
Time: 1 :00 A.M.
Respectfully submitted,
i lage Clerk
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PASSED AND APPROVED this -ham 3 day of , 1975.
/1% ,S
Village President