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1975-06-09 - Village Board Regular Meeting - Minutes 4245 6/9/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JUNE 9, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at 8:00 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following : PRESENT: President Fabish; Trustees Mahoney, Rech, Driscoll , Bogart, Berth Marienthal Also present were Daniel Larson, Village Manager; Arnold Seaberg, Village Engineer; and Charles McCoy, Director of Public Works. 1 . Minutes of June 2, 1975 Trustee Rech moved to approve the minutes of June 2, 1975, as submitted. Trustee Bogart seconded the motion. Trustee Mahoney requested that the first sentence of the fifth paragraph on page 4243 under Street Light Fault Locater be changed to read, "Trustee Mahoney agreed that it is reasonable that non-emergency items be brought to the Board for approval prior to purchase." A roll call vote found the following: AYES : Trustees Mahoney, Rech, Driscoll , Bogart, Berth, Marienthal NAYES: None The motion carried with the change noted. 2. President's Report Village Treasurer President Fabish stated that he is in receipt of a letter, dated April 16, 1975, from Robert Collins , Village Treasurer, requesting that his resigna- tion be approved. Trustee Berth moved to approve the resignation and that recognition be given in appreciation of past performance. Trustee Marienthal seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart , Berth, Marienthal NAYES: None The motion carried. President Fabish appointed James Shirley Village Treasurer. Trustee Rech moved to concur with the President's appointment. Trustee Bogart seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Berth, Marienthal NAPES: None The motion carried. 3. Questions from the Audience There were no questions from the audience. 1 4246 6/9/75 4. COMMITTEE OF THE WHOLE Environmental Control Commission/Appointment Upon recommendation of the Environmental Control Commission, President Fabish appointed John Litz to the Environmental Control Commission for a two year term. Trustee Rech moved to concur with the President's appoint- ment. Trustee Bogart seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Berth, Marienthal NAYES: None The motion carried. Dundee Road Sewer and Water Mains Mr. Larson stated that all parties have agreed to the following distribution of cost for the Dundee Road sewer and water mains : Village Plaza $ 6,000 Kingswood Methodist Church 8,500 Buffalo Grove National Bank 28,445 Buffalo Grove Fire Station 21 ,458 Village of Buffalo Grove 27,931 He stated that all representatives have been asked to present their checks this evening. He said that because the Treasurer of the Buffalo Grove Fire Department was unavailable to sign their check, James Ryan, their attorney, submitted a letter stating that within six days of the date of the letter their check, in the amount of $21 ,458, will be forthcoming. Mr. Larson stated that Alternate #2 was approved; however, a third alternate, which is a combination of Alternates #1 and #2, was discussed which will be explored; and if approved will be handled as a change order. He stated that the only agreement that the parties wish to enter is a recapture agreement with the Village. Mr. Seaberg reviewed Alternates #2, #3, and noted that the cost to the Village would be the same with either alternate. In response to a question from Trustee Rech, Mr. Seaberg stated that Alternate #3 would not void the bid because it is based on unit price. In response to a question from Trustee Bogart, Mr. Larson stated that the portion to be paid by the Trust will be included in the Recapture Ordinance, to be paid at the time of development of their property with a 7% interest to the parties who put up the front money plus 5% to the Village for admin- istrative costs. Mr. Larson recommended that Alternate #2 be approved, and if it is determined that costs would be less by using Alternate #3, it will be presented to the Board as a change order. Trustee Mahoney moved to accept the low bid of Navarroli Construction Company, in the amount of $84,834, for Alternate #2 for construction of the 4247 6/9/75 Dundee Road sewer and water mains, and to direct the Village Attorney to prepare the necessary Recapture Ordinance. Trustee Driscoll seconded the motion , and a roll call vote found the following: AYES: TrusteesMahoney, Rech, Driscoll , Bogart, Berth, Marienthal NAPES: None The motion carried. Jack Sharp of Buffalo Grove National Bank and Gary St. John of Kingswood Methodist Church presented their checks to Mr. Larson. Arlington Heights Road Reconstruction Mr. Larson reviewed the agreement with the State of Illinois and Lake County for the reconstruction of Arlington Heights Road, from the County line to Route 83, using Federal Aid Urban System funds. He stated that the agreement should provide that the Village would enter into the agree- ment to widen Arlington Heights Road to four lanes with a median, plus pay cost for sidewalks and bike paths along that portion of the road. He said the Village had provided $35,000 in the Motor Fuel Tax fund to initiate engineering plans upon execution of the agreement. He said that after approval of the County and State, the necessary Environmental Statements and engineering plans must be prepared. Mr. Larson stated that the County has suggested that the funds from Levitt for construction of the sidewalk be placed in escrow to help pay for the sidewalk when Arlington Heights Road is widened. In response to a question from Trustee Berth, Mr. Larson stated that the agreement with Levitt did not have a specific date for installation of the sidewalk. Trustee Rech stated that it was her understanding that the sidewalk funds were to be used for the improvement of Arlington Heights Road north of Route 83. Mr. Larson stated that the Village has received $18,000 for that improvement but has not received the $11 ,000 for sidewalks. Trustee Rech asked that the minutes be researched. Mr. Larson stated that this project is not expected until July, 1977. In response to a question from Trustee Bogart , Mr. Seaberg stated that he felt the cost of the reconstruction would be closer to $2.5 million instead of the estimated $1 .5 million in the agreement. He suggested that a cost estimate be obtained. In response to a question from Trustee Bogart, Mr. Larson stated that the Village will be responsible for 10% of the total cost, the County responsible for 20%, and the remaining 70% will be paid with Federal funds. Trustee Rech expressed concern that this project would consume an entire year's M. F.T. funds. After discussion, Trustee Rech moved to approve the agreement pending review of the Village Attorney and hopefully with the provision to include bicycle paths and sidewalks. Trustee Marienthal seconded the motion, and a roll call vote found the following: 4248 6/9/75 AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Berth, Marienthal NAYES: None The motion carried. President Fabish introduced Richard Anderson, Lake County Board member. Mr. Anderson stated that he favors bicycle paths and will speak to Edward Streed, County Superintendent of Highways, about the inclusion of them in the agreement. President Fabish stated that he was impressed with the Lake County Comprehensive Plan and the way in which the Buffalo Grove Master Plan was incorporated. He stated that he looks forward to cooperation between the County and the Village. Trustee Rech asked if the County Board had given consideration to pre- serving the marshland outside of Long Grove. She stated that Buffalo Creek would be disturbed by development of that area, thus causing flooding in Buffalo Grove and Wheeling. Mr. Anderson stated that the area has been identified by the Forest Preserve District. Golf Carts Al Griffith, Director of Golf Operations, stated that Cushman Golf Cart Company wishes to sell their lease fleet of 36 carts to the Village because they are not making enough profit. He stated that they are asking $595 per cart, a total of $21 ,420; that the original value was $1 ,300 per cart; and that present book value is $850 per cart. In response to a question from Trustee Mahoney, Mr. Griffith stated that in the opinion of the Grounds Superintendent, the carts are in good condition. In response to a question from President Fabish, Mr. Larson stated that the agreement with Mr. Friedman states that any surplus operational funds of the golf course, at such time that the Village does not purchase the golf course, are either given back to Mr. Friedman as cash or they are put into the golf course as capital improvements. Mr. Larson recommended that the golf carts be purchased and that a loan be secured from the Bank of Buffalo Grove at 7% interest , with a payment every six months for a total interest expense of $2, 100. Trustee Mahoney moved to direct the staff and Mr. Griffith to negotiate the purchase subject to Mr. Raysa's review of the lease and the bill of sale. Trustee Driscoll seconded the motion. In response to a question from Trustee Rech, Mr. McCoy stated that the mechanics have a full schedule, and that it is possible that additional personnel would be needed for maintenance of the carts. Trustee Rech questioned how the 7% interest was calculated to arrive at the $2, 100 total . In response to a question from Trustee Marienthal , Mr. Griffith stated that last year's income for golf cart rentals was $30,928. 4249 6/9/75 Trustee Rech expressed concern regarding investments in property that is not yet owned by the Village. Trustee Mahoney moved to table consideration of purchase of golf carts for one week. Trustee Rech seconded the motion, and upon a voice vote, the motion passed unanimously. Mr. Griffith stated that he would inquire as to what Cushman would do if the Village does not purchase the carts. Trustee Marienthal requested that the cost of a maintenance contract be obtained and compared to cost of"in house"maintenance. Trustee Berth requested that the lease agreement be reviewed. Cottonwood and Cherrywood Intersection Trustee Rech reviewed the need for a stop sign on Cottonwood at its intersection with Cherrywood. Trustee Bogart moved to direct the Village Attorney to prepare the necessary ordinance. Trustee Rech seconded the motion, and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Berth, Marienthal NAYES: None The motion carried. Public Services Building President Fabish stated that he has been advised that the contractor for the Public Services Building has found unsuitable soil in a small drainage area and has requested an additional $3,000 to fill with gravel before pouring the foundation. Trustee Mahoney moved to approve the additional expenditure. Trustee Driscoll seconded the motion. In response to a question from Trustee Rech, Mr. Seaberg stated that the area in question is located at the northwest corner of the building, approximately ten feet in both directions. A roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Marienthal NAYES: Trustee Berth The motion carried. Adjournment There being no further business to discuss, Trustee Mahoney moved the meeting adjourn to workshop. Trustee Driscoll seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 9:30 P.M. Respectfully submitted, Village Clerk 4250 6/9/75 PASSED AND APPROVED this /Cv day of , 1975. f)/C‘,- (-)3 ) Village President