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1975-05-05 - Village Board Regular Meeting - Minutes 4205 5-5-75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, MAY 5, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at approximately 8:05 P.M. Those present stood and recited the Pledge of Allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish ; Trustees Mahoney, Driscoll , Bogart, Berth, Marienthal . Trustee Rech arrived at 8:25 P.M. Also present were Daniel Larson, Village Manager; Richard Raysa, Village Attorney; Arnold Seaberg, Village Engineer; Charles McCoy, Director of Public Works; Richard Glueckert , Finance Director; and William Balling, Administrative Assistant. 1 . Minutes of April 28, 1975 Trustee Driscoll moved to approve the minutes of April 28, 1975, as submitted. Trustee Mahoney seconded the motion and requested on page 4198, paragraph 6 be changed to read, "Mr. Raysa recommended that the bid be accepted subject to revamping of the mechanical if this were acceptable to the low bidder." He also requested on page 4202, the last paragraph be changed to read, "Trustee Mahoney moved to approve the budget as presented. He also suggested continua- tion of the procedure of the staff to obtain Board approval for capital expenditures." Trustee Berth requested the following changes in the second paragraph on page 4202: Village Hall landscaping - delete ($2,000) Bank loan for sanitary sewer television camera & equipment - Revenue - delete ($32,000) Sanitary Sewer television camera & equipment - delete ($32,000) Equipment payment for tv camera - delete ($19,000) A roll call vote found the following: AYES: Trustees Mahoney, Driscoll , Bogart , Berth, Marienthal NAYES: None ABSENT: Trustee Rech Li The motion carried with changes noted. 2. President 's Report Board Procedure In an effort to conserve Board meeting time, President Fabish suggested that if any Trustee has questions regarding the agenda or warrant, they should contact the staff for clarification ; however, if their questions are not clarified, the matter should be brought to the Board. The Board agreed to this procedure. 4206 5-5-75 Bicentennial Commission President Fabish stated that Charles McCoy and Tom Fitzgerald have been serving as Co-Chairmen of the Bicentennial Commission , but because of a time problem with Mr. McCoy and because it was felt there should be only one chair- man, he appointed Tom Fitzgerald Chairman of the Commission. Seven Eleven Store President Fabish noted receipt of two petitions, one in opposition to the commercial zoning of the land on the southeast corner of Arlington Heights and Lake-Cook Roads and one in opposition to a 24 hour operation by the proposed "7-11" Store to be constructed on the property. 3. Warrant #311 President Fabish presented Warrant #311 , in the amount of $35, 179.89. Trustee Bogart moved to approve Warrant #311 as presented. Trustee Marienthal seconded the motion. Several items were discussed, but no changes made. A roll call vote found the following: AYES: Trustees Driscoll , Bogart, Berth, Marienthal NAPES: Trustee Mahoney ABSENT: Trustee Rech The motion carried. 4. COMMITTEE OF THE WHOLE Police Pension Board Upon recommendation of the Police Pension Board, President Fabish reappointed to the Police Pension Board, Robert Back for a one year term and G. William Phillips for a two year term. Trustee Driscoll moved to concur with the ` President's reappointments. Trustee Mahoney seconded the motion and a voice vote found the following: AYES: Trustees Mahoney, Driscoll , Bogart, Berth, Marienthal NAPES: None ABSENT: Trustee Rech The motion carried. Jaycee Trailer Ken Witcher, Community Services Vice-President for the Buffalo Grove Jaycees, 1 requested permission to locate their 42 ft. trailer at the old sewerage treat- ment plant next to Willow Stream Park. He noted that the trailer is used for storage of materials used in various Jaycee projects. He stated that this location has been requested in order to allow them to use the trailer as a construction shed during the building of the Jaycee park site. He stated that the present location will soon be unavailable to them. 4210 5-5-75 Trustee Rech stated that if the basement complies with certain criteria as set forth by Civil Defense, there is a possibility of obtaining some funding if it can be used for a shelter. She requested that actual data be obtained so that the Board and Mr. Knoeppel may be apprised of the Civil Defense requirements. 10:15 P.M. - The President declared a recess 10:30 P.M. - The meeting resumed. Buffalo Grove Disposal Company/Rate Adjustment Trustee Berth moved to table consideration of a rate adjustment for Buffalo Grove Disposal because the Board had been advised that it would not be placed on the agenda until May 12 and because the requested refuse survey was received tonight which did not allow time for study. There was no second to the motion. Trustee Rech stated that Buffalo Grove Disposal 's contract with the Village is on a May l basis and that the contract specifies if there has been an increase in the disposal company's salaries , that it is automatically passed on to the residents at a certain percentage. She suggested that the other items that Mr. Raupp has requested the Board to consider be deferred to another meeting, but she felt the Village has no recourse but to grant the rate increase. Mr. Glueckert referred to Section 2.4 of the contract, Adjustments to Compensation Resulting from Increases in Contractor's Wage Cost , and stated that based upon figures presented, the rate increase should be 35 per month. He further stated that Mr. Raupp is requesting an increase of 40 per month to help offset his increase in fringe benefit costs and additional costs incurred by having to travel further to a landfill . Mr. Raysa suggested that Mr. Raupp submit a copy of his union contract in order to verify his wage costs. Trustee Mahoney moved to grant an increase of 40C per month for scavenger service to Buffalo Grove Disposal . Trustee Driscoll seconded the motion. Trustee Mahoney requested that Mr. Raupp submit a copy of his union contract per Mr. Raysa's suggestion. After lengthy discussion, the Clerk called the roll and found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart NAYES: Trustees Berth , Marienthal The motion carried. `./ Trustees Berth and Marienthal stated that they would have voted in favor of 35 per month. Mr. Larson requested that Mr. Raupp send a letter to all Village residents advising them of the rate increase. Executive Session Trustee Mahoney moved to adjourn to executive session to discuss litigation. Trustee Berth seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 11 :15 P.M. The Board returned to the council chambers at 11 :30 P.M. 4207 5-5-75 Mr. Raysa expressed concern that the Village could be setting a precedent by granting this request. Trustee Mahoney suggested that before action is taken on the request, opinions of the homeowners in the area should be solicited. He also felt that a "hold harmless" statement should be given to the Village by the Jaycees. Trustee Rech arrived at this time. �./ Paul Kochendorfer, 670 Farrington Drive, objected to placement of the trailer in that area for aesthetic reasons. President Fabish directed the staff to send a letter asking for opinions of homeowners regarding placement of the trailer in that general area. Public Services Center In response to a question from Trustee Rech, Mr. Seaberg stated that the cost of the meter storage area would double if constructed at a later time. In response to a question from Trustee Rech, Mr. Seaberg recommended pavement of the driveway areas and storage yard this year. In response to a question from Trustee Rech regarding his memo, dated April 21 , 1975, Mr. Seaberg stated that Village employees could do most of the excavating and seeding, but that it would take longer. In response to a question from Trustee Rech , Mr. Knoeppel , architect, clarified Article 5 of the contract (Progress Payments) . In response to a question from Trustee Rech regarding the gas island, Mr. Seaberg felt that bids should be let this year in order to have installation of the underground before paving the area. He also noted that the gasoline tanks and pumps must be moved this year to provide for realignment of Lake- Cook Road. Trustee Rech questioned why the gas islands should be designed by an architect. Mr. Knoeppel stated that electrical connections for the pump must tie into the electrical control panel of the building, the concrete base for the island should be poured by the general contractor in conjunction with pouring the floors, and it should be coordinated with the building for aesthetic and cost saving reasons. In response to a question from Trustee Rech, Mr. Larson stated that the Village is scheduled to take out the loan for the building as the funds are needed. After review of the 1975-76 and 1976-77 fiscal year report on revenue and expenses for the building, Trustee Rech expressed concern that the Village is investing too much in this building. Trustee Bogart read his position paper, dated May 5, 1975, which recommended approval of the building minus the basement and approval of other items to complete the project for a total cost of $556,605. 4208 5-5-75 Trustee Bogart moved to approve the Public Services Center including the basic building , the yard fence, and meter room, but deleting the basement. Trustee Mahoney seconded for the sake of discussion. Trustee Mahoney expressed concern regarding deletion of the basement because it may not be done later. He felt the Board should look at the cost over the life of the building. Trustee Rech stated that a basement could be included under any future expansion of the building. Mr. Knoeppel stated that inclusion of the basement now will delay future expansion. Trustee Berth felt that expansion of the Municipal Building to provide for these purposes could be done more economically and suggested that a cost-space study be done. Lengthy discussion followed regarding land requirements and cost of remodeling for another use. Trustee Berth stated that there is already a deficit of $21 ,000 in the general fund and expressed concern as to how the Village would be able to pick up the additional $58,000 deficit next year. She felt the Village could not afford the building at this time. She stated that Peat, Marwick & Mitchell , auditors , stress the dangers of municipal governments maintaining a deficit budget, and recommended, for the safety of the Village and the residents, the Board provide a three month operating reserve fund. In response to a question from Trustee Marienthal , Mr. Seaberg stated that he believes the Village has proved that there is extra natural gas available and has asked the Gas Company to confirm authorization of 14 therms. President Fabish felt that the Village needs the building in order to provide service to the citizens and felt that the cost is as low as it ever would be. He requested that the motion be withdrawn and in its place, a motion be made to approve the basic building and then vote separately on each deductive alternate. Trustee Bogart withdrew his original motion, and moved to approve the basic building in the amount of $468,929. Trustee Mahoney seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Marienthal NAYES: Trustee Berth The motion carried. Trustee Rech moved to include with the basic building the yard fence, in the amount of $14,899. Trustee Driscoll seconded the motion, and a roll call vote found the following: AYES: TrusteesMahoney, Rech, Driscoll , Bogart NAPES: Trustee Berth, Marienthal The motion carried. Trustee Mahoney moved to include with the basic building the basement, in the amount of $39,264. Trustee Driscoll seconded the motion , and a roll call vote found the following: 4209 5-5-75 AYES: Trustees Mahoney, Rech, Driscoll , President Fabish NAYES: Trustees Bogart, Berth, Marienthal The motion carried. Trustee Driscoll moved to include with the basic building the meter storage room, in the amount of $9,177. Trustee Rech seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , President Fabish NAYES: Trustees Bogart , Berth, Marienthal The motion carried. President Fabish summarized the agreement between the Village and Solberg and Sullivan Company for construction of the Buffalo Grove Public Service Center. Mr. Raysa stated that he has reviewed the agreement and approves of it. Trustee Mahoney moved to approve the agreement. Trustee Driscoll seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Marienthal NAYES: Trustee Berth The motion carried. After discussion, Trustee Mahoney moved to direct the architect to prepare architectural plans for the gas islands to make them aesthetically compatible with the building. Trustee Driscoll seconded the motion , and a roll call vote found the following: AYES: Trustees Mahoney, Driscoll NAYES: Trustees Rech, Bogart, Berth, Marienthal The motion was defeated Mr. Seaberg asked what direction the staff should take when Cook County requires that the gasoline tanks be removed for the realignment of Lake-Cook Road. He suggested that the plans be drawn now, the underground be built now, and the canopy be constructed later. After lengthy, discussion, Trustee Mahoney moved to direct the architect to prepare plans for the pumps and gas islands on an hourly basis , the total fee not to exceed $650, and report to the Board upon completion of the drafting of bidding documents. Trustee Driscoll seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart NAYES: Trustees Berth, Marienthal The motion carried. 4211 5-5-75 Fire Referendum President Fabish announced that the Board has found that the idea of going through the Wheeling Rural Fire Protection District to eventually obtain a municipal fire department is very unwieldy. He said it is costing the Village and the Long Grove Fire Protection District money, and he felt that there is a possibility the referendum would not pass. In the interest of cooperation , he suggested that the referendum petition be dismissed. Trustee Rech moved to direct the Village Attorney to dismiss the referendum petition. Trustee Berth seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart, Berth, Marienthal NAPES: None The motion carried. Villa Verde Road Robert Neiman , attorney representing Bernard Wolf and other owners of the land west of Villa Verde Road, requested that the agreement between his client and the Village be adhered to. He stated that the agreement provides that the dedication of Villa Verde Road would be vacated when ingress and egress was made available to the Villa Verde Apartments from Arlington Heights Road, which has been accomplished. He stated that a declaration of easement has been presented. As requested at last week's meeting, Mr. Neiman stated that he had discussed with his client the possibility of negotiating for the 18 trees located along the road. He stated that his client has instructed him to state that he is not willing to negotiate relative to the trees. He requested that an ordinance and plat of vacation be prepared for execution, adoption, and recording. Trustee Mahoney moved to table until such time as the Village Attorney has had an opportunity to discuss with Mr. Neiman the possibility of a compromise with respect to the trees and report back to the Board. Mr. Neiman questioned if a subject of consideration dies when it is tabled three times. Mr. Raysa stated that the Board has never adhered specifically to Roberts Rules of Order. Mr. Neiman stated that his client believes that the trees are his property. So that there would be no technical problem with regard to tabling the item for more than three times, Trustee Mahoney moved the matter be tabled for eleven months and requested that the Village Attorney report to the Board. Trustee Bogart seconded the motion , and a roll call vote found the following: AYES: Trustees Mahoney, Rech , Driscoll , Bogart , Berth , Marienthal NAVES: None The motion carried. Dundee Road Water Main Consideration of the bids for the Dundee Road water main and sanitary sewer was deferred until May 19, 1975. Mr. Larson stated that the four low bidders have granted a 21 day extension. 4212 5-5-75 Resolution #75-23 President Fabish read Resolution #75-23, a resolution requesting the con- tinuation of the Federal Revenue Sharing Program. Trustee Rech moved to approve Resolution #75-23 as read. Trustee Marienthal seconded the motion , and a voice vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart , Berth, Marienthal NAPES: None The motion carried. Campus Life Week President Fabish proclaimed the week of May 10 through 18, 1975, as Campus Life Week. Trustee Berth moved to concur with the President's proclamation. Trustee Mahoney seconded the motion, and upon a voice vote, the motion passed unanimously. Municipal Clerks' Week President Fabish proclaimed the week of May 11 through May 17, 1975, as Municipal Clerks' Week. Trustee Berth moved to concur with the President 's proclamation. Trustee Mahoney seconded the motion , and upon a voice vote, the motion passed unanimously. Street Resurfacing Program Upon review, Trustee Berth moved to direct the Village staff to let bids for the 1975 street resurfacing program. Trustee Mahoney seconded the motion, and a roll call vote found the following: AYES: Trustees Mahoney, Rech, Driscoll , Bogart , Berth, Marienthal NAPES: None The motion carried. Joint Meeting with Plan Commission President Fabish announced that there would be a joint meeting of the Village Board and the Plan Commission on Wednesday, May 7, 1975, at 8:00 P.M. , to discuss direction and immediate goals of the Village. Mr. Raysa stated that notice should be given in accordance with the Open Meeting Act. Questions from the Audience Trustee Bogart requested that in the future "Questions from the Audience" be the first item on the agenda. Trustee Mahoney suggested that the "question" period be limited to ten or fifteen minutes in order not to delay those people in attendance for a specific agenda item. i�i 4213 5-5-75 Pending Items Trustee Berth requested that a list of pending items be compl-i-ed. Mr. Larson stated that it is in process. Adjournment There being no further business to discuss , Trustee Rech moved the meeting adjourn. Trustee Driscoll seconded the motion, and upon a voice vote, the motion passed unanimously. Time: 12:00 Midnight. Respectfully submitted, C. -'Village Clerk / `///47- PASSED AND APPROVED this /2 day of . ... , 1975. 6144dj CL8felyaeZ... Village 9 resident -- — L./