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1976-04-26 - Village Board Regular Meeting - Minutes 4556 4/26/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, APRIL 26, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at approximately 8: 10 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following; PRESENT: President Fabish ; Trustees Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal Also present were Daniel Larson , Village Manager; Richard Raysa and William Raysa, Village Attorneys; Arnold Seaberg, Village Engineer; James Shirley, Village Treasurer; Charles McCoy, Director of Public Works; Allan Griffith, Director of Golf Operations; Harry Walsh, Chief of Police; Richard Glueckert, Finance Director; and William Whited, Administrative Assistant. 1 . Minutes of April 19, 1976 Moved by Bogart, seconded by Carroll to approve the minutes of the regular meeting held April 19, 1976, as published. Trustee Carroll requested the following correction: Page 4555, under Accident/Fire Truck, last sentence changed to read: "Mr. Larson stated that he would speak to the Chief of Police and the Fire Chiefs and review the situation and report back to the Board to see whether or not OPTICOM is what it says it is and what their current stand is regarding OPTICOM units." Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried with correction made. 2. Warrant #334 Mr. Shirley presented Warrant #334, in the amount of $420,826.99. Moved by Rech, seconded by Carroll to approve Warrant #334. Several items were questioned, but no changes made. Trustee Bogart requested some type of inventory control of the merchandise in the golf course club house. Mr. Larson said that the present procedure is being reviewed and the new form will be available within the next week. Upon roll call, the vote was: AYES: 4 - Rech, Driscoll , Bogart , Carroll NAYES: 1 - Mahoney ABSTAIN: 1 - Marienthal Motion declared carried. To prevent problems with passage of future warrants, Trustee Bogart suggested that the Village no longer advertise in Paddock Publications and no longer purchase merchandise from Wilson Sporting Goods. In response to a question from Trustee Rech, Mr. Larson stated that every effort will be made in the future to prevent statements from Paddock Publications and Wilson Sporting Goods from being on the same warrant. 4557 4/26/76 3. President 's Report Federal Unemployment Compensation President Fabish stated that he had received communication from the Illinois Municipal League regarding Federal Unemployment Compensation. A minimum estimate of the direct cost which will be paid by municipal employers in each of the first 3 years will be 3.2% of the first $4,200 paid to each employee or $135 per employee per year. He requested a resolution be prepared for consideration at the next meeting. Civil Defense Trustee Carroll reported that the Buffalo Grove Civil Defense has been asked by the Addolorata Villa personnel to help in setting up a disaster plan to evacuate patients and residents in case of emergency. Mr. Larson suggested that they also contact the Wheeling Fire Chief for assistance. Trustee Carroll stated that it has come to the attention of the Civil Defense Commission that the Countryside Boys Club is attempting to obtain the heliport behind Village Hall for their use. She noted that the heliport belongs to the federal government, and they do not want to lose it. 4. Questions from the Audience Vandalism Ordinance In response to a question from Joe Sloat , 602 Maple Drive, Mr. Larson stated that area Chiefs of Police are reviewing a draft of an ordinance which places financial responsibility of vandalism on the parents of juvenile vandals. Mr. Sloat stated that in the area of Cherrywood and St. Marys a large group of teenagers assemble. He said that vandalism has taken place in that area and felt that it could have emanated from that group. He felt that a Vandalism Ordinance would help with this problem. Refuse Mr. Sloat stated that last week four garbage cans remained on the curb on Maple Drive from Thursday morning until Monday afternoon which is prohibited by Ordinance. Chief Walsh stated that action is taken against approximately 20 people per week for this violation. 5. COMMITTEE OF THE WHOLE Welcome to Buffalo Grove Sign Lee Rischall of the Buffalo Grove Rotary Club reviewed a proposed "Welcome to Buffalo Grove sign." He requested approval of the 8' sign to be placed on the south side of Dundee Road west of the Plaza Verde Shopping Center. He said the Appearance Control Commission approved of the sign. They hoped that other community organizations would install similar signs at other entrances to the Village. Emblems of sponsoring organizations will be placed on the signs. Mr. Rischall stated that after Village approval is received, the State will be approached for approval . Discussion followed. Moved by Mahoney, seconded by Driscoll to approve the sign. 4558 4/26/76 After discussion, it was decided that welcome signs at other locations will be considered individually. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. 1976-77 Budget Moved by Bogart , seconded by Mahoney to move to executive session to discuss personnel and pending litigation. Upon voice vote, the motion passed unanimously. Time: 8:50 P.M. At 9:30 P.M. , the Board members returned to the council chambers. Mr. Larson distributed corrections to the budget draft. Most changes were as a result of Board action at the April 19, 1976, meeting regarding salaries. Increase in revenue reflect the adjustment of State income tax based on new projections received from the State. Mr. Shirley questioned the space rental charge to the Water Fund for use of the Public Service Center. He felt the revenue should be placed in the Revenue Sharing Fund instead of the General Fund because it should be used for repayment of the loan on the Public Service Center. Mr. Larson stated that supplies and labor required for maintenance of the building are included in the rental charge. Dis- cussion followed. President Fabish polled the Board, "Yes" indicated favor of allocation of space rental to Revenue Sharing Fund with maintenance charges being allocated to General Fund and "No" indicating opposition. The poll found the following: YES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NO: 0 - None Discussion took place with regard to funds budgeted for Commission expenses. Trustee Bogart suggested the budgeted amounts be changed to: Plan Commission $1 ,000 Zoning Board of Appeals $ 200 Police and Fire Commission $1 ,125 Appearance Control Commission $ 300 Public Health $ 50 �./ Environmental Control Commission $ 200 Industrial Commission $ 500 Blood Commission $ 50 Other Boards and Commissions $ 100 President Fabish polled the Board, "Yes" would favor Trustee Bogart 's suggestion and "No" would oppose it. The poll found the following: YES: 4 - Rech, Bogart , Carroll , Marienthal NO: 2 - Mahoney, Driscoll 4559 4/26/76 Trustee Rech was concerned that with the changes made to the budget , the Village will have a deficit budget in nearly every major catagory. Mr. Larson stated that some expenses were anticipated to be paid out in the present fiscal year, but circumstances have taken place which require them to be paid next fiscal year. Trustee Carroll asked if the cash from the present fiscal year which was set aside for these expenses would be budgeted as revenue for next fiscal year. Mr. Larson stated that cash on hand cannot be budgeted. Trustee Carroll felt that the cash on hand should be indicated in some manner. Mr. Larson stated that it will be shown on the 12 month cash flow budget. Mr. Shirley stated that it will be shown on the 12 month cash flow budget. Mr. Shirley stated that it will not be a deficit budget and suggested that the Board proceed with the budget indicating their feelings on the various expenses and make one last evaluation when the cash flow budget is prepared. Trustee Rech stated that this is the first year that the Bond Retirement Fund revenues do not equal the expenses. Mr. Shirley stated that this will be changed to reflect a balanced budget in this fund. Discussion took place with regard to using the space rental money from the Public Service Center for improvements to the Municipal Building. Since those funds have been allocated to the Revenue Sharing Fund, it was felt that the money should be spent on the Public Service Building only. It was explained that of the $14,000 for building improvements, $7,000 would be used for architectural services to plan for improvement of the lower level of the Municipal Building for use by the Police Department and $7,000 for architectural services, labor, and material for completing the second floor of the Public Service Building for use by the Depart- ment of Community Development. Mr. Larson stated if Revenue Sharing is extended, the Village's allotment will be approximately $95,000 per year and the debt require- ment to retire the loan on the Public Service Center is approximately $66,000 per year. President Fabish polled the Board, "Yes" indicating favor of expending Revenue Sharing Funds on the Public Service Center only for this year and "No" indicating opposition. The poll found the following: YES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NO: 0 - None After a polling of the Board, it was unanimously decided to budget $7,000 for building improvements to the Public Service Center under Revenue Sharing Fund and budget $7,000 for building improvements to the Municipal Building under Building and Grounds. In response to a question from Trustee Rech, Trustee Carroll stated that the Civil Defense Commission has decided to abandon the idea of construction of an Emergency Operations Center in the lower level of the Municipal Building because the cost of the wall would mean a $10,000 expense to the Village with no matching funds from the Federal government. After discussion , it was decided that golf course improvements under Golf Fund expenses be reduced to $2,900 which would include $2,400 for rebuilding of tees and $500 for a tree farm. After lengthy ,discussion of the Waterworks and Sewerage Fund, it was decided this budget should be reworked by the staff and submitted to the Board for consideration. '\1•01 i i i i I 4560 4/26/76 Golf Course Club House Air Conditioning Mr. McCoy reviewed bids received for air conditioning the golf course club house. Bids received were as follows: Palatine Heating & Cooling Co. Total bid $6, 140.00 1740 North Rand Road 264.65 tax Palatine, Illinois 60067 $5,875. 35 Ibbotson Heating Co. Total bid $5,795.00 109 E. Prospect Avenue Mt. Prospect, Illinois 60056 NOTE: Does not meet specs North Town Refrigeration Corp $12,332. 50 4711 Lincoln Avenue Chicago, Illinois NOTE: Bid included elaborate air exchange unit at a cost of $5,820.00 not requested in specifications. Comfort King Heating & Air Conditioning $10,781 .00 1500 E. Algonquin Road Arlington Heights, Illinois 60005 NOTE: Recommended 10-ton unit, does not meet specs He recommended acceptance of the bid proposal submitted by Palatine Heating and Cooling Co. Moved by Marienthal , seconded by Bogart to accept the bid of Palatine Heating and Cooling with the change regarding Model 48DP-006-501 and 150,000 B.T.U. , deduction of sales tax, and subject to review of the Village Attorney. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Riding Greens Mower Mr. Griffith reviewed his report , dated April 8, 1976, regarding the need of a riding greens mower for the golf course. It was noted that this type of mower is available from only one source. Moved by Mahoney, seconded by Driscoll to authorize purchase of one #04323 Toro Greensmaster III riding triplex Greensmower with #04420 powered spikers, in the amount of $4, 150.00, with waiver of bids. In response to a question from Trustee Carroll , Mr. Raysa stated that if purchase of the golf coarse is not consumated, the mower will belong to the Village. Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: 0 - None Motion declared carried. 4561 4/26/76 Strathmore Grove Park The Board reviewed the request, dated March 29, 1976, from the Buffalo Grove Park District to require Levitt Residential Communities to design the park area south of Thompson Boulevard at Arlington Heights Road as a passive site. Trustee Bogart explained that the Park District will maintain the site, but they do not want deed to the property until the land has settled. Mr. Raysa suggested that a $1 per year lease be executed. Moved by Rech, seconded by Bogart to have Levitt Residential Communities proceed with a passive park site for the 3.4 acre site in Strathmore Grove, that the Park District will maintain the site, and to direct the Village Attorney to prepare a $1 per year lease in order to lease the site to the Park District. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Arlington Heights Road Payment The Board reviewed a letter from the Lake County Highway Department, dated March 23, 1976, requesting payment of unanticipated work required to complete the reconstruction of Arlington Heights Road north of Route 83. Mr. Seaberg concurred that the additional cost was warranted. Mr. Larson stated that the agreement with the County provides that the Village would reimburse the County for all construction costs upon satisfactory completion. Moved by Rech, seconded by Mahoney to pay the invoice, in the amount of $3,993.93, from the Lake County Highway Department for additional work done on Arlington Heights Road north of Route 83 to Thompson Boulevard. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll, Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. Proclamation President Fabish proclaimed May 8 to May 15, 1976, as Armed Forces Week in Buffalo Grove. Brunswick Property �./ President Fabish reviewed the request, dated April 1 6 from Zale q , p 13, 97 , Construction Company to annex certain property located on Busch Road at Weiland Road into Buffalo Grove. Moved by Driscoll , seconded by Mahoney to refer the request to the Plan Commission. Mr. Raysa requested a copy of the petition, draft of pre-annexation agreement, names of the owners, and description of the property. 4562 4/26/76 In response to a question from Trustee Carroll , Mr. Larson stated that Zale Construction has developed Lakeside Villas in Wheeling, Heathercrest in North- brook, Meadows Edge in Rolling Meadows, and a single family development in Arlington Heights. A brief discussion took place regarding the property in question in relation to the Master Plan. Mr. Larson stated that preliminary discussions reveal that Zale is considering �./ a 15% land donation to the School and Park Districts and an additional 4 acres to the Village. In response to a question from Trustee Carroll , Mr. Larson stated that Zale is considering a residential development containing single family detached homes, townhomes, cluster homes, patio homes, apartments, and possibly a small commercial center. Planning concepts are still being investigated. Upon roll call , the vote was: AYES: 4 - Mahoney, Driscoll , Carroll , Marienthal NAYES: 2 - Rech, Bogart Motion declared carried. Trustee Rech stated that her negative vote was because she felt the Board should wait before hearing any developer of any part of the Brunswick property because there are major questions to be resolved. 6. Adjournment Moved by Carroll , seconded by Driscoll to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 11 :55 P.M. Respectfully submitted, • erna L. Clayton , Village Clerk PASSED AND APPROVED this —5 day of � , 1976. Village President