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1976-04-12 - Village Board Regular Meeting - Minutes 4542 4/12/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, APRIL 12, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at approximately 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Bogart, Carroll , Marienthal . Trustee Driscoll arrived at 8:15 P.M. Also present were Daniel Larson, Village Manager; William Raysa, Assistant to Village Attorney; James Shirley, Village Treasurer; Arnold Seaberg, Village Engineer; Charles McCoy, Director of Public Works; Richard Glueckert, Finance Director; and William Whited, Administrative Assistant. Richard Raysa, Village Attorney, arrived at 9: 15 P.M. 1 . Minutes of April 5, 1976 Moved by Rech, seconded by Carroll to approve the minutes of the regular meeting held April 5, 1976, as published. Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Bogart, Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Driscoll Motion declared carried. 2. President 's Report Omni-House President Fabish stated that he was impressed with the Omni-House program as presented at their coffee hour on April 7, 1976. He hoped that the Board would continue financing the program. 3. Questions from the Audience Marquardt/Brosio Property Dennis Hetler, attorney representing Raymond Brosio, requested approval of issuance of a foundation permit prior to final plat approval for their property located on the east side of Buffalo Grove Road north of Dundee Road. He said that the Village Engineer has advised that his backlog is such that he will be �./ unable to review the final engineering plans for a few weeks which will postpone consideration of final plat. He said the plat has been approved by the Plan Commission and the Appearance Control Commission. He felt the delay in final plat approval would be of such consequence that they would not be able to complete construction in time for the fall retail season. Mr. Seaberg stated that details on sewer service have to be finalized. He saw no problem in issuing a foundation permit because he did not foresee any reason the building would be moved. He felt it would be the builder's risk. 4543 4/12/76 In response to a question from Trustee Carroll , Mr. Brosio stated that he would be willing to submit a letter stating that he understands if problems arise and the Village requires the removal or demolition of the foundation, he would be willing to do so. Moved by Carroll , seconded by Mahoney to grant the request for permit for Mr. Borsio to put in a foundation prior to final plat approval with the full understanding that prior to the permit being issued, the Board will receive a copy of a letter from Mr. Brosio stating that he understands if there are any problems, he will have to remove or demolish the foundation. Trustee Rech objected because by granting this exception, it will make it difficult to deny another developer's hardship plea. She felt engineering is vital . Trustee Driscoll arrived. *The matter under discussion was then reviewed for Trustee Driscoll . Trustee Carroll stated that her motion was based on Mr. Seaberg's statement that he does not think the building would change except under unusual circum- stances, and that he sees no problem in granting the request. Upon roll call , the vote was: AYES : 5 - Mahoney, Driscoll , Bogart, Carroll , Marienthal NAPES: 1 - Rech Motion declared carried. Scavenger License Joseph Stob, Assistant Manager of Garden City Disposal Company, asked why the Board has decided to reduce the scavenger licenses from three to two at this particular time. President Fabish advised that this will be discussed as item (e) of the agenda. 4. COMMITTEE OF THE WHOLE 1976-77 Operational Budget Trustee Bogart requested that presentations with regard to salary be limited to fifteen minutes and that the two hour limitation on salary discussion be extended if necessary. He felt that the salary schedule should be approved this evening. President Fabish stated that he would be open-minded to the request. Mr. Larson clarified the salary plan presented to the Board. He said that in an effort to keep recurring expenses in line with recurring revenue, the budget includes a 4% cost of living increase plus adjustment of positions not at the average of the Chicago Metropolitan area, all to be effective August 1 , 1976. Making the cost of living and adjustments effective May 1 , 1976, would neces- sitate an increase in expenses to the budget of $6,550 in general fund, $1 ,539 in street and bridge fund, $1 ,457 in water fund, and $666 in golf fund being a total of $10,212. Officer William Bennett of the Fraternal Order of Police reviewed their proposal . They suggested an 8% cost of living raise, a longevity program for members of the Department who have past their four year increment raise period, and an 4544 4/12/76 educational incentive program. Lengthy discussion followed with regard to salaries of this Police Department in comparison with others in the metro- politan area and the ability of the Village to bear the expense of these proposals. Officer Gary Detters reviewed the educational incentive program in more detail . He felt that increased recruiting standards and salaries would attract better applicants. He said that the National Advisory Commission on Criminal Justice Standards and Goals recommends incentive pay for the attainment of specified levels of academic achievement. It should be at least 2.5% of the employee's current salary for each 30 semester units of college work completed. Discussion followed. Trustee Bogart did not favor the education incentive program, but felt the longevity program should be pursued in the next six months. President Fabish stated that he did not feel the Village could afford all three of the proposals, and asked which one is the most important to the men. Officer Bennett felt it was the longevity program. Trustee Carroll reviewed her memo, dated April 12, 1976, which proposed a 4% across the board increase for all Village employees with certain exceptions, a 6% increase for patrolman and sergeant; accept staff recommendations for increases for the Director of Community Development, Chief Inspector, Finance Director, Director of Public Works, General Superintendent, and Police Chief; and an increase for the Village Manager to $25,000 per year. She said this proposal would cost less than the staff proposal . Because he was ill , Trustee Mahoney had to excuse himself from the meeting, but wanted to express his opinions before leaving. He supported the 4% increase for all positions, but preferred to discuss Department Head salaries separately. He did not feel the Village could afford the education incentive program, but he favored the longevity program in concept. In order not to lose ground in comparison with salaries of other communities, Trustee Driscoll felt the Board should consider a 5% increase. He felt Depart- ment Head salaries should be discussed individually on a merit basis. He favored incentive and felt it should be pursued in the future. In response to a question from Trustee Mahoney, Mr. Larson stated that Village policy is to pay 100% of the cost of college courses if a favorable grade is earned. Trustee Mahoney left at this time. Mr. Larson recommended that any consideration of a longevity program be deferred until the staff has been able to study it. Trustee Marienthal favored the concept, but wanted more information with regard to cost. Mr. Shirley hoped that if the education incentive program is adopted that it be based on proof that education is being pursued and not just granted on past education experience. He felt longevity pay should be pursued in order to retain long-term employees. He doubted that the Board presently had the 1 4545 4/12/76 necessary information to solidly resolve adopting either of these programs. He reminded the Board of the Personnel Study of the Village which will be done by the State of Illinois. He felt that this study might resolve some of the argu- ments with regard to salary comparisons with other municipalities. He pointed out that built into the salary structure are merit increases which range from 3% to 4%, and the 4% cost of living increase would be in addition to it. Mr. Raysa arrived. Trustee Rech preferred the increase to be the same for all departments. President Fabish polled the Board, "Yes" indicating favor of the education incentive program as proposed, "No" indicating opposition. The poll found the following: YES: 1 - Driscoll NO: 4 - Rech, Bogart , Carroll , Marienthal ABSENT: 1 - Mahoney President Fabish polled the Board, "Yes" indicating favor consideration of a longevity program in the next few months, "No" indicating opposition. The poll found the following: YES: 5 - Rech, Driscoll , Bogart, Carroll , Marienthal NO: 0 - None ABSENT: 1 - Mahoney Mr. Larson stated that the consumer index for the metropolitan area indicates a 4.6% cost of living increase. Trustee Carroll stated that her recommendation for a 6% increase for patrolman and sergeant was based on the fact that she believes that they are not comparable with what they should be because of the risk factor involved in their positions. In response to a question from President Fabish, Mr. Larson stated that the cost to the Village to implement the adjustments to the metropolitan average as proposed would be approximately $18,000. Instead of using the metropolitan average for adjustments, Trustee Rech pre- ferred to wait for the personnel study being done by the State. She referred to her report, dated April 12, 1976, which outlined the percentage increase for certain positions. She was concerned with some of the high percentages. Trustee Bogart stated that he supports the staff recommendation. Before making a motion, he wanted to know if any Trustees would like to have an executive session to discuss adjustments for specific persons. Several Trustees indicated the need of an executive session. Moved by Bogart, seconded by Carroll to move to executive session to discuss personnel . Upon voice vote, the motion passed unanimously. 9:50 P.M. At 10:00 P.M. President Fabish reconvened the meeting stating that recess was held but the executive session did not take place because not enough Trustees were present. it 4546 4/12/76 Moved by Rech, seconded by Marienthal to approve the 4% cost of living increase as proposed by the Village staff, but instead of using the metro- politan average proposal , use the consultant 's report, when it is available, to evaluate further increases in positions where need is demonstrated. Mr. Larson stated that the State study will use the 1976-77 salary figures from the metropolitan survey. He asked if adjustments would be retroactive to May 1 , 1976, or would they take effect at the time the adjustment is determined. Trustee Rech stated she had no objection to making it retroactive if the need is demonstrated. In view of the fact that one Trustee was absent and that the Board was unable to hold executive session, it was moved by Carroll , seconded by Bogart to table consideration of the salaries until April 19, 1976. Upon roll call , the vote was: AYES: 4 - Driscoll , Bogart, Carroll , Marienthal NAPES: 1 - Rech ABSENT: 1 - Mahoney Motion declared carried. 1976 Vehicle Needs Bill Davis, General Superintendent of Public Works, reviewed his report, dated March 8, 1976, regarding police and staff car needs. The request was to purchase 5 marked squad cars, 2 unmarked cars for the I/Y Division of the Police Department, 1 car for the Village Manager, and 1 car for the Chief Inspector. This purchase would be divided into a spring purchase and a fall purchase. Discussion followed. Moved by Bogart, seconded by Driscoll to approve the spring order of two marked squad cars, two mid-size cars, and one Dodge Dart for a cost not to exceed $20,507.91 less trade-in value. The motion was clarified that the two marked cars would be purchased through Portage Chrysler-Plymouth which is the agent that has the State purchase contract for a cost of $8,251 .96, the Dodge Dart would be purchased through Grand Spaulding Dodge for $3,255.95, and bids would be let for the other two vehicles. Because the Dodge Dart is also used by Mr. Dettmer for his duties connected with the Fire District , Trustee Marienthal asked if the cost of the present vehicle was shared by the Wheeling Fire Protection District. Mr. Larson said that the only things purchased by the District were the mars lights and the radio. Trustee Rech felt there should be some cost sharing on this vehicle with the District. In response to a question from Trustee Rech, Mr. Larson stated that two of the present squads will be used by the Department of Community Development to replace cars #12 and #13 which are inoperable. Trustee Bogart felt the fall order should be considered at a later time. Mr. Larson stated that the prices will be different in October because 1977 vehicles will be considered then. 4547 4/12/76 Upon roll call , the vote was: AYES: 5 - Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None ABSENT: 1 - Mahoney Motion declared carried. Ordinance #76-15 President Fabish read Ordinance #76-15, AN ORDINANCE AMENDING ORDINANCE NO. 72-27 BEING AN ORDINANCE PROVIDING FOR WATER TAP ON FEES IN CONNECTION WITH THE MUNICIPAL WATER SYSTEM. Moved by Rech, seconded by Marienthal to approve Ordinance #76-15. Upon roll call , the vote was : AYES: 5 - Rech, Driscoll , Bogart, Carroll , Marienthal NAPES : 0 - None ABSENT: 1 - Mahoney Motion declare! carried. Ordinance #76-14 President Fabish read Ordinance #76-14, CORRECTED ORDINANCE OF AN ORDINANCE AMENDING THE ZONING ORDINANCE NO. 60-7 OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS, AN AMENDED (property located on Thompson Boulevard at Arlington Heights Road) . Moved by Marienthal , seconded by Rech to approve Ordinance #76-14. Upon roll call , the vote was: AYES: 5 - Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None ABSENT: 1 - Mahoney Motion declared carried. Ordinance #76-16 President Fabish read Ordinance #76-16, AN ORDINANCE AMENDING ORDINANCE NO. 60-11 AS AMENDED BEING AN ORDINANCE CONCERNING THE ACCUMULATION AND DISPOSAL OF WASTE. The ordinance would reduce the number of scavenger licenses to two. Moved by Bogart, seconded by Driscoll to approve Ordinance #76-16. Before leaving the meeting, Trustee Mahoney had stated that he favored reducing the number of scavenger licenses because it would be in the best interest of the Village. Mr. Stob of Garden City Disposal stated that it seems the Village is anxious to do business with his company indirectly by using their landfill site, but is denying them a license to do business in the Village. He said that when he purchased his license on April 9, 1976, in the amount of $250, for a three week period, he did not know the Village was considering reducing the number of licenses to be issued. 1 4548 4/12/76 President Fabish stated that the Board has been considering a reduction in licenses since last August. He said the reason for passing the ordinance now is because it is near the end of the license season. Mr. Larson stated that it is also recommended to increase the fee to $500 and suggested that it be included in this ordinance. Discussion took place with regard to justification for the increase in fee. A staff report was requested. Trustee Carroll stated that she favors competition in Village garbage services and believed it would stimulate a better price to the residents; therefore, she opposed reducing the number of licenses. Trustee Rech stated that the Environmental Control Commission has spent approximately 9 months on revamping the garbage ordinance. The proposed ordinance is presently with the Board of Health for review and comment after which time the Board will consider it. It was the recommendation of the Environmental Control Commission to reduce the number of licenses to one because some communities feel they get a better competative price. The Board decided to lower it to two leaving some room for competition. An increase in fee was part of their recommendation also. Mr. Stob stated that Garden City applied for and was denied a license one year ago. Because they knew that one of the licenses was illegal , they went to court to proof it and acquire that license for Garden City. He said that when he purchased the license last Friday which will be in effect until April 30, 1976, he thought he would be able to renew it for next year. The Board offered to refund his money. Mr. Stob stated that he would consider it. Discussion followed, *at which time in answer to a question by Trustee Carroll Jim Raupp and I)iis attorneys Mar Beaubien stt t d Mr. Raupp had nointerest whatsoever in ee ing Disposal andonly in BpttaJ0 to oveenDisposal CoomDanv.include a license Moved by Bogart, seconded by Drisco fee of $500 per year. Upon roll call , the vote was: AYES: 4 - Rech, Driscoll , Bogart, Marienthal NAYES: 1 - Carroll ABSENT: 1 - Mahoney Motion declared carried. Emmerich Park Building Lease The Board reviewed the letter, dated March 29, 1976, from Stanley Crosland of the Buffalo Grove Park District requesting cancellation of the lease with the Village which permitted the Public Works Department to use part of their building. Moved by Driscoll , seconded by Rech to cancel the lease between the Village and the Park for use of part of the Emmerich Park Building. Upon roll call , the vote was: AYES: 5 - Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Mahoney Motion declared carried. 4549 4/12/76 5. Questions from the Audience Oak Creek Condominiums On behalf of the Kilmer P.T.O. , Edward Osmon asked what provisions have been made for Oak Creek Condominiums relative to the border abutting the school property. President Fabish requested a staff report. Liquor License Ordinance Discussion took place with regard to the possibility of amending the Liquor License Ordinance to provide for pro-rating license fees for a partial year. A staff report was requested with regard to procedures followed by other municipalities. President Fabish polled the Board, "Yes" indicating favor of pro-rating the fee and "No" indicating opposition. The poll found the following: YES: 5 - Rech, Driscoll , Bogart, Carroll , Marienthal NO: 0 - None ABSENT: I - Mahoney 6. Adjournment Moved by Carroll , seconded by Driscoll to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 12:00 midnight. Respectfully submitted, III Verna L. Clayton, Village Cler PASSED AND APPROVED this /9d, day of , 1976. illage President