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1976-01-19 - Village Board Regular Meeting - Minutes 4461 1/19/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JANUARY 19, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at approximately 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Bogart , Carroll , Marienthal Trustee Driscoll arrived at 8: 10 P.M. Also present were Daniel Larson , Village Manager; Richard Raysa, Village Attorney; James Shirley, Village Treasurer; Richard Glueckert , Finance Director; and William Whited, Administrative Assistant. 1 . Minutes of January 12, 1976 Moved by Bogart, seconded by Rech to approve the minutes of the regular meeting held January 12, 1976, as published. The following changes were made: 1 . Page 4459 - paragraph 6 - line 2 - change the words "the Board" to "Trustee Bogart". 2. Page 4557 - second paragraph under Water-Sewer Rate - add "It was explained that impact of the rate change included the fact that the 5,000, 6,000, and 7,000 gallon per month user and the over 50,000 gallon per month user would receive a slight to moderate increase with all other users receiving a slight to moderate decrease." Upon roll call , the vote was: AYES: 5 - Mahoney, Rech, Bogart, Carroll , Marienthal NAYES: 0 - None ABSENT: 1 - Driscoll Motion declared carried with changes noted. 2. Warrant #328 Village Treasurer James Shirley presented Warrant #328, in the amount of $174,184. 78. Trustee Driscoll arrived during the presentation. Moved by Rech, seconded by Carroll to approve Warrant #328. Trustee Rech questioned the expenditure, in the amount of $225.00 under Street & Bridge, to Urban Forest Management for tree inspection. Mr. Larson stated that the inspection included replacement parkway trees in Mill Creek and trees that were part of the Village parkway tree planting program. As a result of the inspection , between 30 and 50 trees were replaced. Trustee Rech felt the inspection expense was unnecessary since the trees were guaranteed for one year. Mr. Larson stated that the inspection was done to insure the variety of trees, proper planting, and conform to acceptable standards of landscapers. 4462 1/19/76 Appearance Control Commissioner Ron Helms stated that inspections are essential to be sure the trees conform to specifications. Trustee Rech requested proposals from several forest management companies. Mr. Larson stated that this is being done for the budget. Upon roll call , the vote was: AYES: 4 - Rech, Driscoll , Bogart, Marienthal NAPES: 2 - Mahoney, Carroll Motion declared carried. 3. Board Comments Carnival Ordinance Trustee Bogart asked if Mr. Raysa had reviewed Oak Lawn 's Carnival Ordinance. Mr. Raysa stated that he had just received the Ordinance and had not yet reviewed it. 4. President's Report Appearance Control Commission/Appointment Upon recommendation of the Appearance Control Commission, President Fabish appointed Sherwin Rosenfeld to the Commission. Moved by Carroll , seconded by Marienthal to concur with the President 's appointment. Upon voice vote, the motion passed unanimously. 5. COMMITTEE OF THE WHOLE Voice of Democracy Program Because the VFW Commander was unable to attend the meeting this evening, the Voice of Democracy Program presentation was deferred. Transportation Study Claude Luisada and Stephen Goldspiel of the Buffalo Grove Transportation Committee and Ed Bailey of the R.T.A. were present to review the Committee's report recommending a limited bus operation within the Village and suggested funding for same. Mr. Goldspiel stated that the Committee recommends that the Village enter into an agreement with the Regional Transportation Authority for a six month demonstration project which would, at no cost to the Village, provide rush �•/ hour commuter bus service to the Arlington Heights railroad station and off- peak local and regional service. After the six month period, the service will be evaluated and if the service is to be continued, the R.T.A. would pay up to 45% of the cost and the local government would be asked to contribute the difference between that and the fares. He said there would have to be full community support if the service is to be successful . Mr. Luisada reviewed the commuter service program. Results of a survey determined that more Buffalo Grove commuters board the train at Arlington Heights station than Arlington Park. For this reason and because it is a shorter trip, it was decided the bus service should be to the Arlington Heights 4463 1/19/76 station. He then explained how the Committee determined the bus route. He said that three vehicles are necessary in order to meet every morning and evening rush hour train. Trustee Marienthal asked if the bus would pick up passengers in Arlington Heights. Mr. Luisada stated that anyone standing on the route will be picked up; however, if passengers are picked up in Arlington Heights, he believed the R.T.A. would want to develop a formula so that each community receiving service will pay a portion of cost. Trustee Marienthal stated that many people prefer the Arlington Park station because they can get a seat on the train. Mr. Luisada stated that , eventually, it may be possible to run a bus to that station. In response to a question from Trustee Bogart, running time of the bus from The Crossings to the station will be 33 minutes. Gary Rosenblum of the Strathmore Grove Homeowner's Association suggested that the bus make a stop in Strathmore Grove. Mr. Luisada stated that a test could be made to determine if there were enough riders to warrant a stop. Mrs. Walter Floyd, 923 Greenridge, asked why the bus route has ignored the residents of Buffalo Grove on the south side of Dundee Road. Mr. Luisada stated that the survey found very few residents in that area interested in bus service. He said there is a limitation of time and equipment which makes it impossible to service all parts of the Village. In response to a question from Trustee Rech, Mr. Bailey stated that if the service generates a level of 1 . 75 revenue passengers per revenue mile, the R.T.A. would consider continuation of 100% funding. If it does not, other sources of funding must pick up the difference. In response to a question from Trustee Rech, Mr. Bailey stated that after the six month trial period, the Village would have the option to discontinue the service. Trustee Rech was concerned because many bus services have had to be subsidized by a municipality. She had reservations about the Village doing that. *In response to a question from Trustee Carroll , Mr. Bailey confirmed that the V& R.T.A. would pay 100% of the cost for the first six month trial period. Following that , if the Village decides to continue the program, the R.T.A. would pay up to a maximum of 45% of the cost. In response to a question from Trustee Carroll , Mr. Bailey stated that cost of operation would be $10 to $18 per hour depending on the operator that was chosen. Selection of the operator would be the decision of the R.T.A. Trustee Carroll asked if the fares would be set high enough so that the Village would not have to pay a deficit but low enough to attract passengers. Mr. Luisada stated that the R.T.A. hopes to implement a regionalized system of fares. Trustee Carroll did not feel she could commit the taxpayers of the Village to a bus service that would be a deficit. President Fabish explained that the term "up to 45%" means that if the deficit of the service were 60%, the R.T.A. would pay 45% and the Village would pay the remaining 15%, but if the deficit were 30%, the R.T.A. would pay only the 30%. He said the six month trial period will show what kind of deficit might be expected. Mr. Goldspiel presented the plan for off-peak service. He described the route which will be a loop with stops at Northwest Community Hospital , Woodfield Mall , and Harper College. 4464 1/19/76 Mr. Luisada stated that in the future, another possible bus service could be an improvement of Nortran 's Route 11 which runs from Wheeling to Chicago's loop. He reviewed the proposed route. He noted that this is not part of the six month trial service. President Fabish stated that if the bus service were reasonably profitable, it could be expanded. In response to a question from Mr. Larson, Mr. Luisada stated that if the proposal is approved, the R.T.A. will print material for distribution to the citizens advising them of the service. He hoped that various community organizations would help desiminate the information. In response to a question from Mr. Shirley, Mr. Bailey stated that the R.T.A. will determine the cost of fares. Mr. Shirley asked if when the Village becomes responsible for part of the cost of operation , will the Village have some say in policy-making with regard to extending or cutting down services. Mr. Bailey did not have an answer at this time. Sherwin Rosenfeld, 1040 Knollwood Drive, cautioned the Board that should the service be extended, the numbers and the accounting system should be uniform for the trial period and the period after. Moved by Rech, seconded by Marienthal to direct the contract for the six month trial agreement between the Village and the R.T.A. for commuter bus service, as proposed by the Buffalo Grove Transportation Committee, be presented to the Board for review. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. Mr. Luisada stated that if the agreement is approved, it is imperative that the Transportation Committee be expanded and given tasks relating to the system. Water-Sewer Rate Moved by Rech, seconded by Bogart to approve the ten recommendations of the Water Rate Study Committee, as presented in their report dated December 2, 1975, and direct the Village Attorney to prepare an amendment to the Water Rate Ordinance implementing those items relating to the rate. Trustee Carroll did not agree with Recommendation #10 (that a professional study of the water and sewer system be done) because Mr. Larson had advised that the study would cost approximately $25,000. Trustee Bogart stated that if the study is done, it will require Board approval prior to hiring a con- sultant. Mr. Shirley stated that cost of the study could not be determined until the extent of it is decided. Mr. Larson did not feel Recommendation #8 (Bond Reserve and Depreciation and Contingencies Accounts funds should be set aside in separate bank accounts) was necessary because any expenditure requires Board approval . Trustee Rech felt that separate accounts would give the Board a clearer picture of the status of the funds. Mr. Shirley stated this can be accomplished by accounting entries. 4465 1/19/76 Upon roll call , the vote was: AYES: 3 - Rech, Driscoll , Bogart NAYES: 4 - Mahoney, Carroll , Marienthal , Fabish Motion declared defeated. Moved by Rech, seconded by Bogart to direct the Village Attorney to prepare an amendment to the Water Rate Ordinance implementing Committee Recommendation �•/ #1 ($6.00 base rate per consumer per month) , #2 (water billed at $1 .00 per 1000 gallons) , #5 (Village sewerage charge of $3.00 discontinued) , and #6 (Lake County sewer charge of $3.00 be retained) . Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Moved by Rech, seconded by Marienthal to implement Recommendation #3 (all meters shall be read as close to the end of January 1976 as possible) . Mr. Glueckert suggested that instead of having the new rate effective February 1 , 1976, it should be effective with water used after the reading taken at the end of January. The Board agreed. Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. Moved by Rech, seconded by Carroll to approve Recommendation #4 (review of system improvements and all developers fees including construction water.) After discussion, Trustee Rech stated that the intent of the motion is to have the staff review developers fees and make a recommendation to the Board. If the recommendation is to obtain a professional consultant 's opinion , the subject will be addressed when it is presented to the Board. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Moved by Rech, seconded by Marienthal to adopt Recommendation #7 (Rate should be reviewed annually) . In response to a question from Trustee Mahoney, Trustee Rech stated that the intent of the motion is that water-sewer rates review should be included in budget discussion each year. Upon roll call , the vote was: 4466 1/15/76 AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. Moved by Rech, seconded by Bogart to approve Recommendation #8 (Bond Reserve and Depreciation and Contingencies Accounts funds should be set aside in separate bank accounts) . Trustee Mahoney asked if this recommendation would be better accounting practice. Mr. Shirley stated that, mechanically, it would be more difficult; but by maintaining the cash in a separate fund, it may cause hesitation before action is taken. He went on to say that separation of the funds can be accomplished on paper and developed into financial reports to the Board without maintaining separate bank accounts. Upon roll call , the vote was: AYES: 4 - Rech, Driscoll , Bogart , Marienthal NAPES: 2 - Mahoney, Carroll Motion declared carried. Moved by Rech, seconded by Carroll to implement Recommendation #9 (new billing forms itemize the components of the charge) . Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: 0 - None Motion declared carried. Moved by Rech, seconded by Bogart to approve Recommendation #10 (professional study of the water and sewer system be done) . Trustee Rech stated that the last study was done in 1972 and with the additional complexity of acquiring Lake Michigan water, among other things, a new study is needed. She felt that the Committee did not have the expertise to determine if operation expenses were "in line". Trustee Mahoney suggested the staff make a recommendation on a study and what its scope should be so that the cost of the study could be determined. Upon roll call , the vote was : AYES: 4 - Rech, Driscoll , Bogart , Marienthal NAPES: 2 - Mahoney, Carroll Motion declared carried. Golf Course Food and Bar Lease David Sternfield, Advisor, reviewed his report, dated December 31 , 1975, regarding bids on the Golf Course food and bar operation and recommended lease agreement with Big D Concessions of Chicago. Moved by Bogart, seconded by Mahoney to accept the lease agreement with Big D Concessions of Chicago for leasing of the food and bar concession at the Buffalo Grove Golf Course effective February 1 , 1976, subject to review of the Village Attorney. 4467 1/19/76 Mr. Raysa questioned the following items in the agreement: 1 . Minimum monthly charge a should be included. 2. Common areas should be defined 3. Section 11 (Ownership of Improvements) should be modified. 4. Insurance policy should name Village as added insured. 5. Define coin operated machines and who gets revenue. l / It was decided Mr. Raysa was to revise the lease. Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Resolution #76-2 President Fabish read Resolution #76-2, a resolution excluding the population of the Village of Buffalo Grove from Cook and Lake Counties urban county population within the Community Development Block Grant program. Moved by Marienthal , seconded by Carroll to approve Resolution #76-2. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Trustee Rech felt that, in the future, it would be of value to take an assessment of the community to determine if there are moderate income housing needs that are already being met. Ordinance #76-1 President Fabish read Ordinance #76-1 , an Ordinance amending the Traffic Ordinance regarding unattended vehicles , prohibiting amplified music on vehicles, and limiting use of bells and chimes on the streets to between the hours of 10:00 A.M. and 8:00 P.M. Moved by Bogart, seconded by Marienthal to approve Ordinance #76-1 . Upon roll call , the vote was: AYES: 6 Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None v Motion declared carried. Resolution #76-3 President Fabish read Resolution #76-3, a resolution establishing a payroll account at the Buffalo Grove National Bank. Moved by Marienthal , seconded by Driscoll to approve Resolution #76-3. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAYES: 0 - None Motion declared carried. 4468 1/19/76 Executive Session Moved by Rech, seconded by Carroll to adjourn to executive session to discuss litigation. Upon voice vote, the motion passed unanimously. Adjournment Following the executive session, it was moved by Carroll , seconded by Marienthal to adjourn the meeting. Upon voice vote, the motion passed �•/ unanimously. Time: 11 :20 P.M. Respectfully submitted, Verna L. layton, Village Cher PASSED AND APPROVED this 0.2 day of 1976. C fir'z del �" Village President