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1976-01-05 - Village Board Regular Meeting - Minutes 4450 1/5/76 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, JANUARY 5, 1976, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. ICI In the absence of President Fabish, the Village Clerk called the meeting to order at approximately 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: Trustees Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal President Fabish arrived at 9:45 P.M. Also present were Daniel Larson , Village Manager; Richard Raysa, Village Attorney; Charles McCoy, Director of Public Works; William Dettmer, Chief Inspector; and William Whited, Administrative Assistant. Moved by Rech, seconded by Driscoll , to appoint Trustee Mahoney President Pro Tem in the absence of President Fabish. Upon voice vote, the motion passed unanimously. 1 . President 's Report Blood Commission/Appointment Upon recommendation of the Blood Commission, President Pro Tem Mahoney appointed Harry Wolter, 200 Lake Boulevard, to the Blood Commission. Moved by Rech, seconded by Bogart , to concur with the appointment. Upon voice vote, the motion passed unanimously. 2. Minutes of December 22, 1975 Moved by Bogart, seconded by Marienthal , to approve the minutes of the regular meeting held December 22, 1975, as published. Upon roll call , the vote was : AYES: 5 - Mahoney, Rech, Driscoll , Bogart , Marienthal NAYES: 0 - None ABSTAIN : 1 - Carroll Motion declared carried. 3. Warrant #327 President Pro Tem Mahoney presented Warrant #327, in the amount of $193,330.47. Moved by Carroll , seconded by Rech, to approve the warrant. Trustee Rech referred to the expenditure, in the amount of $165.60 , under Building and Grounds to Wheeling Sales and Service for the runner in the hall of the Municipal Building. She was concerned that someone might fall on the runner because it does not lie flat to the floor. She felt the item should be removed from the warrant until it is determined if Wheeling Sales would make an adjustment. Trustee Rech questioned the expenditure, in the amount of $1 ,049.00, under Building and Grounds to Central Rug and Carpet for the hall carpeting. She 4451 1/5/76 noted that two seams have begun to fray. She requested the staff to determine if the company would replace the carpeting or correct the deficiencies. I!i Moved by Carroll , seconded by Rech, to amend the motion to approve the warrant minus the $165.60 expenditure to Wheeling Sales and Service and the $1 ,049.00 expenditure to Central Rug and Carpeting. Upon roll call , the vote was: AYES: 5 - Rech, Driscoll Bogart, Carroll , Marienthal NAYES: 1 - Mahoney Motion declared carried. 4. Questions from the Audience Ken Witcher, 261 Mohawk Trail , proposed that the agenda for Village Board meetings be published in a newspaper on Thursdays prior to the meeting and that backup information be made available to the public on Friday and Saturday. President Pro Tem Mahoney stated that the agenda is not prepared until Thursday. He asked the Buffalo Grove Herald reporter to ask his editor if they could publish the agenda in their Friday or Saturday edition. He noted that the backup information has been available to the public during the Village Clerk's office hours. The Clerk stated that she could make the information available on Saturday mornings also. Chesterfield/Arrowhead Planned Development II Trustee Carroll read a statement, dated January 5, 1976, which stated that if she had been present at the December 22, 1975, Board meeting, she would have voted in favor of Ordinance #75-45, an ordinance disconnecting the Chesterfield IIproperty from the Village. Water Pressure Trustee Mahoney stated that recently the water pressure in a certain portion on the Village was low. He asked what procedure would have been followed if there had been a fire. Mr. McCoy stated that Well #4 is powered by natural gas and steps can be taken for that well to provide water to other portions of the Village in case of an emergency. 5. COMMITTEE OF THE WHOLE Payroll Processing Mr. Larson reviewed the Finance Director's report , dated December 30, 1975, in which he recommended that payroll processing be changed from Stat Tab to Auto- matic Data Processing. Trustee Mahoney stated that he would like comment from Mr. Glueckert regarding the reason for contracting with ADP instead of Robert F. White and Company who submitted a lower quotation. Mr. Larson stated that Robert White did not have the same staff or capability as ADP. Moved by Carroll , seconded by Rech, to table consideration of changing payroll processing to ADP until the next meeting when Mr. Glueckert will be in attendance. Upon voice vote, the motion passed unanimously. �� V 4452 1/5/76 Sanitary Sewer Flusher LoaX Upon recommendation of the Finance Director, it was moved by Rech, seconded by Marienthal to pay off the $10,944 balance of the loan on the sanitary sewer flusher. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Carnivals Trustee Mahoney reviewed Mr. Raysa's memo, dated December 22, 1975, in which he rendered the opinion that to limit the frequency and number of carnivals in the Village would be discriminatory and a denying of equal rights and privileges under the law. Trustee Bogart stated that Oak Lawn passed an ordinance limiting carnivals. Mr. Raysa stated that Oak Lawn is a home rule community which gives them more powers under the Statutes than non-home rule communities. In response to a auestion from Trustee Bogart , Mr. Dettmer stated that an average carnival requires approximately 20 hours of inspectors ' time making the cost to the Village between $125 and $150. Trustee Mahoney did not want to limit the number of carnivals because most of them are sponsored by "not for profit" organizations, and by limiting the number of carnivals, the Village would be taking away a means of their raising funds. He felt the Village should charge the sponsor the actual cost to the Village. Finally, he did not feel the Village should adopt an ordinance that the Village Attorney feels is not legal . Trustee Bogart asked the opinion of each Trustee regarding limitation of carnivals to being fifteen days apart. Trustee Rech did not favor limitation if it is illegal . She felt that if the Village stated that it preferred to have the carnivals fifteen days apart , most organizations would abide by that desire. Mr. Raysa stated that the Village could pass the ordinance and let the carnival sponsors take action to prove it illegal . Trustee Driscoll felt that because the legality is doubtful , it should not be pursued. Trustee Carroll felt that anything that is legally doubtful should not be considered. She did not think it was necessary to limit them. Trustee Marienthal felt there should be some type of limitation. He felt there L could be an o ersaturation of these events.i-Ordinances have been instituted in the past which were beyond State Statutes. Trustee Mahoney suggested that the staff recommend a fee that would cover actual cost to the Village, a copy of the Ordinance be distributed to the Board, and then the Board would consider the question of limitation and of fee. 4453 1/5/76 Moved by Bogart , seconded by Rech to table consideration of limitation of carnivals. Upon voice vote, the motion passed unanimously. Resolution #76-1 Trustee Mahoney read Resolution #76-1 , a resolution appropriating Motor Fuel Tax funds for a combined location and design report , and environmental impact statement for the Arlington Heights Road improvement, north of the county line. Lengthy discussion followed. Moved by Marienthal , seconded by Driscoll , to approve Resolution #76-1 subject to approval of a signed contract with the engineering firm'-revised by the Village Attorney, executed by Lake County and then by the Village and that the Resolution not be implemented beyond $34,000 without Board approval . Upon roll call , the vote was: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: 0 - None Motion declared carried. Lake County CETA Program The Board reviewed a letter from Lake County CETA, dated December 24, 1975, and a memo from Police Chief Walsh, dated December 31 , 1975, regarding the possibility of having a General Service Officer fully funded through June, 1976, by the Lake County CETA program. Moved by Rech, seconded by Marienthal to authorize execution of the Outstation User Agreement with Lake County (CETA) Program and Sub-Grantee Agreement subject to review of the Village Attorney. Upon roll call , the vote was : AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: 0 - None Motion declared carried. Administrative Order # 4 ' The Board reviewed Administrative Order #1''egarding a commendation policy for the Village. After discussion, the following changes were made: I . First section - number of years of service was changed to eight years. 2. Commendations to citizens and/or employees recommended by member of Village Board, Village Manager, or Department Head. 3. Value of gift not to exceed $100. /9 Moved by Bogart , seconded by Carroll to approve Administrative Order 06 with corrections. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart , Carroll , Marienthal NAPES: 0 - None Motion declared carried. Hettinger Service Station The Board reviewed the request of Edwin J. Matus, dated December 22, 1975, to develcp property located on Route 83 at Buffalo Grove Road as a convenience shopping center. Moved by Bogart , seconded by Carroll to refer the request to the Plan Commission and Appearance Control Commission for the necessary reviews and recommendations. j Upon voice vote, the motion passed unanimously. • 4454 1/5/76 In response to a question from Trustee Rech, Mr. Larson stated a formal presentation on the Central Business District will be given at a meeting toward the end of January. Buffalo Herd Trustee Mahoney recommended that the Board request the staff to prepare a report including a rough sketch of the proposed Buffalo Creek retention basin depicting which portion of land could be used for keeping a buffalo herd. He also asked for recomendation of possibilities of leasing land to start this project if the retention basin area is not available. The Board was polled to determine their interest in the project. Rech - interested Driscoll - interested Carroll - favor having buffalo but felt there should be a sensible safe place to keep them - against leasing additional land - against pursuing at this time Bogart - against having a buffalo herd Marienthal - interested in investigating the idea Mike Chamberlain of the Bicentennial Commission stated that the Commission has decided not to pursue the idea of a buffalo herd, but if the Board pursues the idea, they would like to have the information for their use. Trustee Mahoney stated that the Commission would be notified of the meeting. 9:30 P.M. - President Pro Tem Mahoney declared a recess. 9:50 P.M. - The meeting resumed. President Fabish arrived during the recess. Addendum to Capital Improvement Program The Board reviewed sections of the Capital Improvement Program regarding Buildings and Land, Operational Equipment , and Revenue Impact. Regarding Golf Fund expenditures , it was the consensus of the Board that no purchases be made except those that are necessary to operate the golf course. 6. Board Comments Buffalo Grove Road In response to a question from Trustee Bogart, Mr. Larson stated that Cook County has advised that they cannot justify changing the speed limit on Buffalo Grove Road. Water Rate Committee Trustee Rech announced that the Water Rate Committee would meet at 7:30 P.M. on Wednesday, January 7, 1976. Trustee Marienthal stated that the HUD Ordinance would have to placed on the agenda before February 1 , 1976, so that it could be mailed in to the proper authorities. 4455 1/5/76 7. Adjournment Moved by Bogart, seconded by Carroll to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 10:35 P.M. Respectfully submitted, G � �-'L-L� �' �� ✓'Gib" Verna L. Clayton, Village Clerk PASSED AND APPROVED THIS ',2 day of , 1976. ‘rdeilej a C714: 7 Vil i ge President Li V Li