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1975-12-15 - Village Board Regular Meeting - Minutes 4436 12/15/75 MINUTES OF THE REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, HELD MONDAY, DECEMBER 15, 1975, AT THE MUNICIPAL BUILDING, 50 RAUPP BOULEVARD, BUFFALO GROVE, ILLINOIS. President Fabish called the meeting to order at approximately 8:05 P.M. Those present stood and pledged allegiance to the Flag. The Clerk called the roll and found the following: PRESENT: President Fabish; Trustees Mahoney, Rech, Bogart, Marienthal Trustee Driscoll arrived at 8: 10 P.M. and Trustee Carroll at 8: 30 P.M. Also present were Daniel Larson , Village Manager; Richard Raysa, Village Attorney; Charles McCoy, Director of Public Works; and William Whited, Administrative , ssistant. 1 . Minutes of December 8, 1975 Moved by Rech, seconded by Bogart to approve the minutes of the regular meeting held December 8, 1975, as published. It was requested that Page 4433, under Ice Cream Truck Ordinance, be revised to reflect that Chief Walsh 's hourly recommendation was 7:00 A.M. to 7:00 P.M. Upon roll call , the vote was : AYES: 4 - Mahoney, Rech, Bogart , Marienthal NAYES: 0 - None ABSENT: 2 - Driscoll , Carroll Motion declared carried with addition made. 2. Warrant #326 Village Treasurer James Shirley presented Warrant #326, in the amount of $215,839.61 . Trustee Driscoll arrived during presentation of the warrant. Moved by Rech, seconded by Bogart to approve Warrant #326 as presented. Trustee Bogart noted expenditures, in the amount of $350, for food under the Food and Bar Operation of the Golf Fund. Moved by Bogart, seconded by Marienthal to immediately discontinue all food service at the golf course until bids on leasing the food and bar area are received. Mr. Larson stated that between $200 and $400 is made each Friday night at the fish fry involving nominal expense. He said a recommendation on leasing the food and bar area will be presented to the Board on the first or second Monday in January. At this time, the only food items that are authorized for purchase are hamburgers, hot dogs, and items necessary for the fish fry. The kitchen is open only on Friday, Saturday, and Sunday. President Fabish preferred to phase into the new lease operation with no break in food service because there has been a good crowd on the week ends. Upon roll call , the vote was : AYES: 2 - Bogart , Marienthal NAPES: 4 - Mahoney, Rech, Driscoll , Fabish ABSENT: 1 - Carroll Motion declared defeated. 4437 12/15/75 Upon roll call , the vote on the motion to approve the warrant was : AYES: 4 - Rech, Driscoll , Marienthal , Fabish NAYES: 2 - Mahoney, Bogart ABSENT: 1 - Carroll Motion declared carried. 3. President 's Report Newspaper Reporting Errors President Fabish noted that the Herald reported that two Trustees voted against the motion regarding hours of operation for ice cream trucks, but, in fact, the motion passed unanimously. Trustee Mahoney noted that the Herald reported that both bells and electronic sounds were prohibited, but, in fact, only amplified sounds were barred. President Fabish stated that the Board did not agree to pay for replacing the tennis courts at Emmerich Park. They only agreed to pay for removing them. Betty Lee, Herald reporter, presented President Fabish with a drawing of Seymour the Snake by Dick Westgard. President Fabish stated that the drawing will be given to the Historical Society because it represents part of the history of Buffalo Grove. Civil Defense President Fabish stated that Civil Defense has a complete backup communication system at the home of Marvin Robertson. 4. Questions from the Audience There were no questions from the audience. 5. COMMITTEE OF THE WHOLE Lake County Comprehensive Plan Jeanne Aitchison, Chairman of the Lake County Regional Planning Commission, and Frank Salathe of the Commission presented a twenty minute slide presentation on the Lake County Comprehensive Plan and how it relates to the Buffalo Grove area. Trustee Carroll arrived during the presentation. A "centers and corridors" concept was used in development of the plan. The Plan reflects �./ 40% urban area and 60% non-urban. President Fabish was pleased to note that Buffalo Grove 's Master Plan had been incorporated into this Plan. In response to a question from President Fabish, Mr. Salathe stated that the Planning Commission realizes there could be a potential for providing some type of commuter service on the Soo Line and as the potential emerges, the possibility should be investigated. Mr. Larson noted that the proposed Buffalo Creek retention basin at the northwest corner of Arlington Heights Road and the county line is shown as open space. He stated that the M.S.D. will purchase 140 of the 240 acres and 4438 12/15/75 asked if the Forest Preserve District plans to purchase the remainder. Mr. Salathe stated that he would investigate and advise. Mr. Larson asked the status of the proposed water main from Highland Park to the Buffalo Grove area. Ms. Aitchison stated that it is still in the talking stage. Mr. Larson stated that the Village has experienced difficulty in getting developer's plats of subdivision approved by the Lake County Plats Committee. He asked if the process has been streamlined. He felt that because Buffalo Grove has a comprehensive Flood Plain Ordinance, Storm Water Retention Ordinance, strong Zoning Ordinance, and good Building Codes, the Plats Committee may be duplicating efforts. He suggested that those communities who have a full and competent staff have their plats processed more quickly. Mr. Salathe stated that State Statutes give the County the right to review plats; however, he was not in a position to speak for the Plats Committee. Trustee Driscoll asked if the County had considered adopting an ordinance requiring school and park donations from developers. Ms. Aitchison stated that they had not. President Fabish thanked Ms. Aitchison and Mr. Salathe for attending and looked forward to cooperative efforts between the Village and Lake County. Ordinance #75-44 President Fabish read Ordinance #75-44, AN ORDINANCE PROVIDING FOR THE REGULATION OF FIRE LANES ON THE PROPERTY OWNED BY THE VILLAGE BAPTIST CHURCH. Moved by Bogart, seconded by Marienthal to approve Ordinance #75-44 as read. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Plaza Verde Center Public Improvements The Board reviewed a memo, dated December 5, 1975, from Arnold Seaberg and Charles McCoy recommending approval and acceptance of public improvements at the Plaza Verde Shopping Center subject to the following conditions: 1 . Receipt of a one-year maintenance guarantee covering workmanship and material for the improvements . 2. Installation of all subdivision boundary survey monuments. 3. Installation of watertight cover on sanitary and storm manholes. 4. Receipt of reproducible "as built" engineering plans. Mt. Larson stated that Buffalo Grove Associates Ltd. will establish an escrow account, and upon acceptance of te improvements, letters of credit will be forwarded to the Clerk. The other items will be accomplished as agreed to in a letter dated, December 10, 1975, from Ronald Grais, General Partner of Buffalo Grove Associates, Ltd. 4439 12/15/75 Moved by Marienthal , seconded by Driscoll to approve and accept the public improvements upon receipt of the Maintenance Guarantee in the amount of $8,738.75. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAYES: 0 - None Motion declared carried. Public Service Center The Board reviewed a memo, dated December 9, 1975, from Charles McCoy in which he recommended that bar joists and ceilings of the Public Service Building be spray painted and the concrete floors be sealed. The general contractor submitted a proposal of $2,087 for painting the ceiling, and Artlow Sealing Engineers of Addison, Illinois, submitted a proposal of $2,398.50 for sealing the concrete floors. The items would be financed by reducing the paved yard area behind the building. In response to a question from President Fabish, Mr. McCoy stated that sealing the floors will prevent them from being marred and stained. The sealing will have to be redone once in every five or six years. In response to a question from Trustee Marienthal , Mr. McCoy stated that pointing the ceiling will not increase its life expectancy, that the request is for cosmetic reasons only. Trustee Carroll stated that the cost of the building is multiplying and felt that it was advisable to cut out items that are for aesthetic purposes only. Movedby Mahoney, seconded by Bogart to waive formal bidding on the floor sealing and direct Mr. McCoy to obtain quotes from other firms to determine the best possible price. Upon roll call , the vote was: AYES: 6 - Mahoney, Rech, Driscoll , Bogart, Carroll , Marienthal NAPES: 0 - None Motion declared carried. In response to a question from Trustee Mahoney, Mr. McCoy stated that the storage yard paving will be reduced by 1333 square yards to provide funds for these two projects. Trustee Bogart asked the total amount expended and committed for the building. Mr. McCoy stated that, including these items, the total would be approximately $633,000. Mr. McCoy stated if the ceiling is not painted now, it will cost more later because everything would have to be moved out of the building. In response to a question from Trustee Rech, Mr. McCoy did not recommend that Public Works personnel seal the floors. It wa� the original agreement that Public Works personnelwould do the for sea ing. President Fabish polled the Board, "yes" favored painting the ceiling and "no" opposed. The poll found the following: 4440 12/15/75 YES: 1 - Driscoll NO: 5 - Mahoney, Rech, Bogart, Carroll , Marienthal Trustee Bogart noted that Mr. McCoy had included in his report a future expenditure, in the amount of $1 ,500, for carpeting and asked when it would be presented to the Board. Mr. McCoy said that the request would be made closer to the time that it is needed. 9:45 P.M. - The President declared a recess. 9:55 P.M. - The meeting resumed. Capital Improvement Program Mr. Larson stated that last year, a five year capital improvement program for the period from May 1 , 1975, to April 30, 1980, was presented to the Board. The report was to be amended and presented to the Board in late November of each year as the beginning portion of the budget review process. He stated that the Plan Commission reviewed the report on December 10, 1975. He suggested that the Board review sections of the report at the next three meetings and accept it on January 12, 1976, with direction to include it in the 1976-77 operational budget as funds permit. In response to a question from President Fabish, Mr. Larson stated that the Revenue Impact portion of the report contains information regarding which funds the individual improvements will be charged to. President Fabish stated that if Federal Revenue Sharing is not continued, funds will have to be expended from the General Fund to repay the loan for the Public Service Center which may prevent some of the capital improvements from being accomplished. Mr. Larson stated that the Village will receive $88,000 in revenue sharing in the calendar year 1976, which is sufficient to meet the $66,000 payment plus interest in that fiscal year. He noted that the Ordinance providing for the loan provided for a levy of taxes for payment of the mortgage. President Fabish stated that that stipulation was included only to guarantee the loan and that it is not the desire of the Board to raise mac ,,-- taxes. Mr. Larson stated that one alternative for funding the Public Services '� � Building was to have the Water Fund contribute. Mr. Larson stated that this year 's annual report will show that all recurring expenses are being paid from recurring revenues and that capital expenditures are paid from non-recurring revenue. He said that most items in the program are deferrable. Mr. McCoy stated that the Capital Improvement Program is merely a planning tool and if funds are not available, the improvements will not be done. Mr. Larson stated that the Village will know in June or July if revenue sharing will be extended. If it is not , the staff will present a revision of the budget to the Board at that time. Trustee Rech asked Mr. Larson to justify his suggestion that the Water Fund pay for 40% of the Public Service Center when the current rate for space rental is $10,000 per year. Mr. Larson stated that the current charge is for custodial and other costs in the present building. Trustee Rech felt the Board should take a hard look at the 60/40 split on general fund and water fund expenses. She did not feel that the Water Fund should assume more than 4441 12/15/75 its proper jurisdiction, just as she did not feel the other categories of Village functions should subsidize the other functions. Mr. Larson felt that the water system could not exist without the general government and finance departments. He stated that in Public Works, there are seven men providing water and sewer maintenance functions, there are vehicles purchased from the water fund that will be housed in the building, and there are two mechanics that work with street and bridge functions, police vehicles, and water and sewer vehicles. He felt the water fund should pay its fair share. He stated that the auditors surveyed the staff and recommended the 60/40 allocation. Trustee Mahoney suggested that, when the Village has some operating experience in the Public Service Center, a recommendation be submitted to the Board regarding allocation of expenses. He felt the recommendation should come from the Finance Committee. The Board was agreeable to this suggestion. At this point, the Board reviewed the Streets, Street Lighting, and Sidewalks portion of the addendum to the Capital Improvement Program. 6. Board Comments Garden City Disposal Company Law Suit Mr. Raysa stated that he had received an extension of time to December 29, 1975, to file an answer in the Garden City Disposal Company law suit. He asked Mr. Larson to obtain information regarding ownership of the three companies who hold garbage licenses in Buffalo Grove and to determine if all three licenses are being used. Dominion Law Suit Mr. Raysa stated that the Dominion law suit was heard before Judge Healy on December 11 and 12, 1975, and was continued until March 18, 1976. Ordinance #72-35 Trustee Bogart stated that there will be approximately eight carnivals in Buffalo Grove next year. He said that Mr. Dettmer has advised that a carnival requires at least 20 hours of inspectors time. He proposed that the Amusement Ordinance be changed to provide that carnivals must be spaced at least two weeks apart and that the fee be reduced from $250 to $100. He felt that $100 would cover the cost of staff time. In response to a question from Trustee Rech, Mr. Raysa stated that he would have to determine if carnival licenses legally may be limited. Trustee Bogart asked Mr. Raysa to also determine what controls may be placed on carnivals. University Court Trustee Driscoll reported that University Court flooded on Sunday, December 14, 1975. Mr. Larson stated that the Village has not received cooperation from Wheeling in requiring the installation of the pump in the lake at Lakeside Villas. He suggested that Mr. Raysa submit a notice to Judge Covelli . Mr. McCoy stated that the flood control system has not been built according to design and court order. Mr. Raysa requested a letter from the Village Engineer stating this. 4442 12/15/75 7. Adjournment Moved by Driscoll , seconded by Bogart to adjourn the meeting. Upon voice vote, the motion passed unanimously. Time: 11 :20 P.M. Respectfully submitted, L Verna L. Clayton, Village C PASSED AND APPROVED this day of , 1975. _ c a Village President V