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2023-04-17 - Village Board Regular Meeting - Minutes 13607 l , 04/17/2023 MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT& BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,MONDAY,APRIL 17,2023 CALL TO ORDER Trustee Ottenheimer called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman; Trustees Stein,Ottenheimer, Weidenfeld,Johnson, Smith,and Pike. Also present were: Dane Bragg,Village Manager;Patrick Brankin, Village Attorney;Chris Stilling,Deputy Village Manager;Mike Skibbe, Deputy Village Manager/Director of Public Works; Evan Michel,Management Analyst;Art Malinowski,Director of Human Resources;Christine Berman, Deputy Director of Finance;Nicole Woods, Director of Community Development;Tom Wisniewski,Buyer; Darren Monico,Village Engineer; Kyle Johnson,Assistant Director of Public Works;Jim Warnstedt,Assistant Director of Public Works;Brett Robinson,Administrative Services Director;Geoff Tollefson, Director of Golf Operations; Deputy Fire Chief Kane;and Police Chief Budds. APPROVAL OF MINUTES Moved by Weidenfeld,seconded by Johnson,to approve the minutes of the March 16,2023, Special Meeting. Upon roll call,Trustees voted as follows: v AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. Moved by Smith, seconded by Weidenfeld,to approve the minutes of the March 17,2023, Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. Moved by Johnson, seconded by Weidenfeld,to approve the minutes of the March 20,2023,Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSTAIN: 1 —Ottenheimer Motion declared carried. Moved by Smith, seconded by Johnson,to approve the minutes of the April 3,2023,Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. T V V 13608 04/17/2023 WARRANT#1354 Ms. Berman read Warrant#1354. Moved by Stein, seconded by Weidenfeld,to approve Warrant#1354 in the amount of$6,599,754.91 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None l , Motion declared carried. VILLAGE MANAGER'S REPORT There is no Village Manager's Report tonight. REPORTS FROM TRUSTEES There are no reports from Trustees tonight. CONSENT AGENDA Trustee Ottenheimer explained the Consent Agenda, stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation—Municipal Clerks Week Motion to approve a Proclamation recognizing April 30,2023-May 6,2023,as Professional Municipal Clerks Week in the Village of Buffalo Grove. Proclamation—Arbor Day Motion to approve a Proclamation recognizing Friday,April 28,2023,as Arbor Day in the Village of Buffalo Grove. This Proclamation is one of four criteria to qualify for the Tree City U.S.A.Award. Proclamation—Distracted Driving Awareness Motion to approve a Proclamation recognizing April as Distracted Driving Awareness Month in the Village of Buffalo Grove. Resolution No.2023-9-SWANCC Motion to pass Resolution No.2023-9,approving an Intergovernmental Agreement for IPBC(Intergovernmental Personnel Benefits Cooperative)Participation—Solid Waste Agency of Northern Cook County. Ordinance No.2023-40—Public Works Facility Motion to pass Ordinance No.2023-40 approving the complete version of the American Institute of Architects Owner/Contractor Agreement with AIA Document A201-2017 for the new Public Works facility Ordinance No.2023-41 —Bobcat L28 Motion to pass Ordinance No.2023-41, authorizing the purchase of a Bobcat L28 Small Articulating Loader from Atlas Bobcat, in an amount not to exceed$57,574.00. �� `.� �� I �/ L� 13609 04/17/2023 Ordinance No.2023-42—Dump Truck Motion to pass Ordinance No.2023-42,authorizing the purchase of one 2023 Chevrolet 4500HD Crew Cab Dump Truck from Ray Chevrolet, in an amount not to exceed$91,579.26. Ordinance No.2023-43—F-250 Truck Motion to pass Ordinance No.2023-43,authorizing the purchase of one 2022 Ford F-250 Service Body Truck from Victor Ford, in an amount not to exceed$64,523.26. Ordinance No.2023-44—Ford F-350 Motion to pass Ordinance No.2023-44,authorizing the purchase of one 2022 Ford F-350 Super Duty Truck from Morrow Brothers Ford, in an amount not to exceed$69,190.00. Ordinance No.2023-45—Asphalt Hot Box Trailer Motion to pass Ordinance No.2023-45,authorizing the purchase of one 2023 Falcon 5D2TT Asphalt Hot Box Trailer from Midwest Paving Equipment, Inc. in an amount not to exceed of$39,595.00. Ordinance No.2023-46—Duke's Root Control Motion to pass Ordinance No.2023-46 authorizing an Inspection Services Agreement with Duke's Root Control, Inc. for a total contract value of$90,586.00,with a contingency fund in the amount of$9,058.60. Ordinance No.2023-47—Gewalt Hamilton Motion to pass Ordinance No.2023-47 authorizing an Engineering Agreement with Gewalt Hamilton Associates, Inc. for construction engineering services for the MFT Program in 2023. Ordinance No.2023-48—Olive Hill Drive Motion to pass Ordinance No.2023-48, updating Title 10 of the Municipal Code—Olive Hill Drive No Parking signs. Ordinance No.2023-49—3050 N.Main Street Motion to pass Ordinance No.2023-49,approving an Amendment to a Special Use Ordinance and a Preliminary Plan for a Cricket Pitch at Park at 3050 N. Main Street. Ordinance No.2023-50—1011 Asbury Motion to pass Ordinance No.2023-50,approving an Ordinance for a Special Use for Motor Freight Terminal and Outdoor Storage in the Industrial District at 1011Asbury Drive. Ordinance No.2023-51 —2020 Olive Hill Drive Motion to pass Ordinance No.2023-51,approving Zoning Map Amendment,a Special Use,a Preliminary Plan,and a Parking Variation to allow improvements to Prairie Grove Park at 2020 Olive Hill Drive. Li 13610 04/17/2023 Ordinance No.2023-52—70 S. Buffalo Grove Road Motion to pass Ordinance No.2023-52,approving sign variation at Buffalo Creek Apartments at 70 S. Buffalo Grove Road. Ordinance No.2023-53—1250 Radcliffe Road Motion to pass Ordinance No.2023-53,approving an ordinance granting a Special Use for a Childcare Center and a Private School in the R-5 District at 1250 Radcliffe Road. Consent Agenda as presented. Upon roll call,Trustees voted Moved bySmith,seconded byStein,to approve the Co set a da ese ted. as g P P follows on the Consent Agenda: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman recognized Village Engineer,Darren Monico,attending his last meeting tonight, and thanked him for his 10 years of outstanding service to the Village of Buffalo Grove,as he was thanked and congratulated by the audience and the Board. Mr. Monico thanked the Board and Village staff for the support given to him and the Public Works Department and noted that he is honored to have been a part of the Village of Buffalo Grove. ORDINANCE NO.2023-54—LEIDER ASSOCIATES Moved by Smith, seconded by Johnson,to pass Ordinance No.2023-54,authorizing the Village Manager to pay association fees for the property located at 1650 Leider Lane at a price not to exceed$119,755.50. Mr. Warnstedt reviewed the proposed ordinance,details of which are contained in his memo to Mr. Bragg dated April 13,2023. Upon roll call, Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2023-55—SANITARY SEWER REPAIR Moved by Smith,seconded by Weidenfeld,to pass Ordinance No.2023-55,approving the Berger Excavating payment at a total cost of$202,307.49,subject to review and approval by the Village Attorney for emergency sewer repair services on Hintz Road. Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo of April 13,2023,to Mr. Bragg. Staff was commended for their quick response to this situation and for the collaboration with the other municipalities involved to ensure that residents' homes were not adversely affected. Upon roll call, Trustees voted as follows: �� �� �/ \J 13611 04/17/2023 AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2023-56—CIORBA GROUP Moved by Smith,seconded by Johnson,to pass Ordinance No.2023-56,approving the Ciorba Group contract for design and construction engineering services for survey,design engineering and construction engineering to be performed from 2023 to 2028 as part of the Infrastructure Modernization Program. Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo of April 13,2023,to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2023-57—GEWALT HAMILTON Moved by Smith, seconded by Weidenfeld,to pass Ordinance No.2023-57,authorizing an Engineering Services Agreement with Gewalt Hamilton Associates, Inc. For design and construction engineering services for a portion of the Infrastructure Modernization Program for 2024 through 2027. Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo of April 13,2023,to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2023-58—ROAD SALT Moved by Smith,seconded by Johnson,to pass Ordinance No. 2023-58,authorizing the Village Manager to purchase no less than 1,400 tons and no more than 2,100 tons of bulk rock salt from Morton Salt at a price not to exceed$173,901.00 in accordance with the Illinois Governmental Joint Purchasing Act,pending review and approval by the Village Attorney. Mr. Wisniewski reviewed the proposed ordinance,details of which are contained in his memo of April 13,2023,to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. �� �1 �� �� �� 13612 04/17/2023 ORDINANCE NO.2023-59—HAMPTON LENZINI AND RENWICK INC. Moved by Smith,seconded by Weidenfeld,to pass Ordinance No.2023-59,authorizing a contract with Hampton Lenzini and Renwick for design and construction engineering services for a portion of the Infrastructure Modernization Program for 2024 through 2027. Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo of April 13,2023,to Mr. Bragg. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2023-60—400 LaSALLE Moved by Johnson, seconded by Weidenfeld,to pass Ordinance No.2023-60,approving Zoning Map Amendment, Special Use, Plat of Subdivision&Preliminary Plan for 12-Unit Townhome Development at 400 LaSalle Lane. Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo from her and Kelly Purvis to Mr. Bragg dated April 17,2023. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2023-61—PARK PLACE TOWNHOME DEVELOPMENT Moved by Pike, seconded by Johnson,to pass Ordinance No.2023-61, Park Place Townhome Development Improvement Agreement located on LaSalle Lane, subject to the receipt of the required fees,approval of fmal engineering plans and Village Attorney review and approval. Mr. Monico reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg dated March 28,2023. Alex Baradzin, 320 Thompson Boulevard,commented on the proposed development,noting that he and his neighbors would prefer a single-family development rather than townhomes. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. 105 LEXINGTON DRIVE Moved by Pike, seconded by Johnson,to allow a pre-application discussion for a proposed self-storage facility at 105 Lexington Drive. 1 13613 04/17/2023 Ms. Woods reviewed the proposal,details of which are contained in the memo to the Board from her and Kelly Purvis dated April 17,2023. Jeff Budgell,Architect,and Elliot Birman further reviewed the proposal using a PowerPoint presentation. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE Trustee Ottenheimer reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. ADJOURNMENT Moved by Johnson,seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. The Regular Meeting was adjourned at 8:14 P.M. 100, t M. Sirabian,Village Clerk APPROVED BY ME THIS 1561 DAY OF May 2023 • age esident I V V i V V V