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2023-03-20 - Village Board Regular Meeting - Minutes 13598 03/20/2023 MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT& BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S. BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,MONDAY,MARCH 20,2023 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Weidenfeld,Johnson,Smith. Trustee Ottenheimer was absent. Trustee Ottenheimer was briefly present remotely via audio/visual,but the connection ultimately failed. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy Village Manager; Evan Michel, Management Analyst;Art Malinowski,Director of Human Resources;Katie Golbach, Human Resource Management Analyst;Chris Black,Director of Finance;Nicole Woods, Director of Community Development; Tom Wisniewski,Buyer; Darren Monico,Village Engineer; Kyle Johnson,Assistant Director of Public Works;Jim Warnstedt,Assistant Director of Public Works;Brett Robinson,Administrative Services Director;Geoff Tollefson,Director of Golf Operations; Fire Chief Baker;Deputy Fire Chief Kane;and Police Chief Budds. REMOTE ATTENDANCE Moved by Weidenfeld,seconded by Johnson,to allow Trustee Ottenheimer to attend the meeting remotely via audio/visual due to a business commitment. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. APPROVAL OF MINUTES Moved by Weidenfeld,seconded by Smith,to approve the minutes of the February 21,2023, Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. Moved by Smith, seconded by Weidenfeld,to approve the minutes of the March 6,2023,Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. WARRANT#1353 Mr. Black read Warrant#1353. Moved by Johnson,seconded by Weidenfeld,to approve Warrant#1353 in the amount of$4,727,100.66 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: 13599 03/20/2023 AYES: 5—Stein, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. PROCLAMATION—BUFFALO GROVE DAYS CO-CHAIR President Sussman read a Proclamation commending and recognizing Paulette Greenberg's years of outstanding volunteerism and leadership through the Farmer's Market Committee,Co-Chair of Buffalo Grove Days Committee, and as a member of the Buffalo Grove 50th Anniversary Committee,all of which have made a significant and lasting impact on the Village of Buffalo Grove. PROCLAMATION—BUFFALO GROVE DAYS COMMITTEE Trustee Stein read a Proclamation recognizing the indelible legacy and impact of the Buffalo Grove Days Committee on the history of the Village of Buffalo Grove and thanking its members for the tireless efforts to make our community a better place to live,work,and play. Paulette Greenberg and the entire group of residents past and present who have served on the Buffalo Grove Days Committee were then heartily congratulated and thanked by the audience and the Board. VILLAGE MANAGER'S REPORT There is no Village Manager's Report tonight. REPORTS FROM TRUSTEES The Village Clerk reminded residents that there will be a Municipal Election on April 4,2023,and encouraged them to exercise their right to vote. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Proclamation-Earth Hour 2023 Motion to approve a Proclamation recognizing Earth Hour 2023 on March 25,2023,from 8:30-9:30 P.M. Proclamation-Development Disabilities Awareness Month Motion to approve a Proclamation recognizing March as Developmental Disabilities Awareness Month in the Village of Buffalo Grove. Bridge Painting Bids Motion to approve rejection of Bridge Painting Bids,waive bids,and authorize contract negotiations to provide a more favorable cost and construction schedule. 13600 03/20/2023 Ordinance No.2023-22—901 Corporate Grove Drive Motion to pass Ordinance No.2023-22 approving the Development Improvement Agreement for a car wash development at 901 Corporate Grove Drive,subject to the receipt of the required fees,approval of final engineering plans,and Village Attorney review. Ordinance No.2023-23—Liquor Controls Motion to pass Ordinance No.2023-23 amending Chapter 5.20, Liquor Controls,of the Buffalo Grove Municipal Code to reflect several changes to existing liquor licenses as well as new license reservations. Ordinance No.2023-24—Street Light Contract Motion to pass Ordinance No.2023-24 authorizing the Village Manager to expend up to an additional$5,967.95 with Aldridge Electric, Inc. for Street Light Maintenance for a total amount not to exceed$356,157.40. Ordinance No.2023-25—ComEd Settlement Motion to pass Ordinance No.2023-25 approval of an agreement between the Village and Commonwealth Edison to settle claims against ComEd for utility taxes not remitted in accordance with Village Code. The Village will receive a net settlement of$66,000 after payment of direct litigation costs and third-party collection fees to Azavar,Inc. Ordinance No.2023-26—Intergovernmental Agreement Motion to pass Ordinance No.2023-26 entering into an Intergovernmental Agreement for the reconstruction of Arlington Heights Road from Lake Cook Road north to IL-83. As the work includes modifications to Village- owned infrastructure,an agreement is required. Resolution No.2023-5—2023 Zoning Map Motion to pass Resolution No.2023-5 adopting the 2023 Zoning Map. Pursuant to State Statue,the Village of Buffalo Grove is required to publish its official zoning map by March 31,2023. The latest zoning map reflects two changes in 2022. Resolution No.2023-4—Commuter Rail Station Motion to pass Resolution No.2023-4 authorizing the execution of a License Agreement for Food Service at the Buffalo Grove Commuter Rail Station The current owner of Java Junction at the Metra commuter rail station has elected to retire and sell their business to Hamid Javed. Resolution No.2023-6—CCSD 21 Motion to pass Resolution No.2023-6,authorizing an Agreement between the Village of Buffalo Grove and Community Consolidated School District 21 to provide one(1)full-time police officer to serve as a School Resource Officer at Cooper Middle School, Longfellow Elementary School and Kilmer Elementary School for the 2023-24 school year. Ordinance No.2023-28—BS&A Software Motion to pass Ordinance 2023-28,authorizing the Village Manager to execute a Contract with BS&A Software, Inc. for Community Development Cloud Software and to perform all actions necessary to ensure the continuity of services,pending final review and approval of the agreement by the Village Attorney. 13601 03/20/2023 Moved by Weidenfeld,seconded by Johnson,to approve the Consent Agenda as presented. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 5—Stein,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-27—NORTH STAR PLACE Moved by Pike, seconded by Smith,to pass Ordinance No.2023-27,authorizing execution of an agreement with North Star Place Branding+Marketing for Village Branding Services. It is recommended that the Village Board authorize the Village Manager to perform all actions necessary to execute a professional services agreement with North Star Place Branding+Marketing at an estimated amount of $98,000.00,pending final review and approval of the agreement by the Village Attorney. Ms. Gillespie reviewed the proposed ordinance,details of which are contained in her memo to Mr.Bragg dated March 16,2023. Trustee Ottenheimer briefly joined the meeting at 7:57 P.M.,but the connection failed. Through a PowerPoint presentation,the President of North Star Place Branding+Marketing shared further information about his company,the process,and the benefit of community branding. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-29—AXON BODY CAMERAS Moved by Pike, seconded by Weidenfeld,to pass Ordinance No.2023-29,authorizing the Village Manager to execute an agreement with Axon Enterprise,Inc. for the purchase of body cameras for the Police Department in the amount of$1,415,281.85,pending final review and approval by the Village Attorney. Mr. Robinson and Chief Budds reviewed the proposed ordinance,details of which are contained in the memo they sent to Mr. Bragg dated March 13,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson,Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-30—CARDIAC MONITORS Moved by Pike,seconded by Smith,to pass Ordinance No.2023-30,authorizing the Village Manager to enter into a 10-year agreement with Zoll Medical for the leasing and servicing of the Fire Department's cardiac monitors in an amount not to exceed$724,931.90($72,493.19 annually)plus an 8%contingency with authorization of the Village Manager and subject to final review and approval by the Village Attorney. 13602 03/20/2023 Deputy Chief Kane reviewed the proposed ordinance,details of which are contained in the memo from him and Tina Hayes to Mr. Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-32—PUBLIC WORKS FACILITY Moved by Smith,seconded by Johnson,to pass Ordinance No.2023-32,AIA Owner/Contractor Agreements for new Public Works Facility. Mr. Warnstedt reviewed the proposed ordinance,details of which are contained in his memo to Mr. Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: 1 1 AYES: 5—Stein, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-31—TIF DISTRICT Moved by Smith, seconded by Johnson,to pass Ordinance No.2023-31,authorizing the completion of a Feasibility and Eligibility Study for the Proposed 2023 Buffalo Grove Dundee Road TIF District. Ms. Woods reviewed the proposed ordinance,details of which are contained in Mr. Stilling's memo to Mr. Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-33—TAX INCREMENT FINANCING Moved by Smith,seconded by Weidenfeld,to pass Ordinance No.2023-33,establishing a Tax Increment Financing Interested Parties Registry for the Proposed 2023 Buffalo Grove Dundee Road TIF District. Ms. Woods reviewed the proposed ordinance,details of which are contained in Mr. Stilling's memo to Mr. Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer 13603 03/20/2023 Motion declared carried. RESOLUTION NO.2023-7—TAX INCREMENT FINANCING DISTRICT Moved by Johnson,seconded by Smith,to pass Resolution No.2023-7, Inducement Resolution regarding the possible adoption of the 2023 Buffalo Grove Dundee Road Tax Increment Financing District. Ms. Woods reviewed the proposed ordinance,details of which are contained in Mr. Stilling's memo to Mr. Bragg dated March 16,2023. Upon roll call, Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. RESOLUTION NO.2023-8—915-945 DUNDEE ROAD Moved by Johnson,seconded by Weidenfeld,to pass Resolution No.2023-8,approving an Inducement Resolution with Shorewood Development Group for the redevelopment of the existing vacant car dealership site located at 915- 945 Dundee Road. Ms. Woods reviewed the proposed ordinance,details of which are contained in Mr. Stilling's memo to Mr. Bragg dated March 16,2023. Louis Schriber III,Shorewood CEO,further elaborated on his company's plans for the property. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-34—VEHICLE PURCHASE Moved by Smith,seconded by Johnson,to pass Ordinance No.2023-34,authorizing the purchase of five Ford Police Interceptor Utility Vehicles from Morrow Brothers Ford. Mr. Warnstedt reviewed the proposed ordinance,details of which are contained in Josh Wallace's memo to Mr.Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-35—CHICAGOLAND PAVING Moved by Smith,seconded by Johnson,to pass Ordinance No.2023-35,authorizing a Construction Contract with Chicagoland Paving Contractors,Inc. in the amount of$44,000.00. 13604 03/20/2023 Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo to Mr. Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-36—VEHICLE PURCHASE Moved by Smith,seconded by Johnson,to pass Ordinance No.2023-36,authorizing the purchase of four vehicles from Arlington Heights Ford. Mr.Johnson reviewed the proposed ordinance,details of which are contained in Josh Wallace's memo to Mr. Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-37—BUFFALO CREEK Moved by Smith,seconded by Weidenfeld,to pass Ordinance No.2023-37,approving the Christopher Burke Engineering contract for study of Buffalo Creek and Farrington Ditch in a not-to-exceed amount of$273,860.00, subject to review and approval by the Village Attorney Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo sent to Mr. Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-38—SIDEWALK IMPROVEMENTS Moved by Smith,seconded by Johnson,to pass Ordinance No.2023-38,authorizing a Construction Contract with Alliance Contractors, Inc. in the amount of$199,628.28,pending review and approval by the Village Attorney. Mr.Johnson reviewed the proposed ordinance,details of which are contained in his memo sent to Mr. Bragg dated March 16,2023. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None 13605 03/20/2023 ABSENT: 1 —Ottenheimer Motion declared carried. ORDINANCE NO.2023-39—VILLAGE MANAGER COMPENSATION Moved by Weidenfeld,seconded by Johnson,pass Ordinance No.2023-39,establishing compensation for the Village Manager. Consistent with Village Board direction,this ordinance establishes additional compensation for the Village Manager. Proper notice has been given in accordance with 5 ILCS 120/7.3,having been published and available on the Village's web site on March 10,2023. The Village Board approved the Employment Agreement Amended and Restated on December 5,2022,providing for terms and conditions of his employment including compensation. This ordinance provides for additional performance compensation based on satisfactory achievement of goals in his 2022 performance evaluation. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. 1355 W. DUNDEE ROAD Moved by Johnson,seconded by Smith,to refer a Special Use for an Adult Use Cannabis Dispensary at 1355 W. Dundee Road to the Planning&Zoning Commission for review. t`J Ms. Woods reviewed the proposal,details of which are contained in Mr. Stilling's memo to Mr. Bragg dated March 16,2023. Jeffrey Braiman,attorney for the petitioner,elaborated further on the proposal for this site. Board discussion followed with regard to the pros and cons of this particular use on this site. Members of the Stevenson High School Catalyst Club voiced their objections to this use,believing it will be a detriment to the students at Buffalo Grove High School. Buffalo Grove High School Principal Jeff Wardle noted that a marijuana business so close to the high school would make it remarkably easy for students to access the product. Upon roll call,Trustees voted as follows: AYES: 3—Johnson, Smith,Pike NAYS: 2—Stein, Weidenfeld ABSENT: 1 —Ottenheimer Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. 13606 03/20/2023 �./ ADJOURNMENT Moved by Johnson, seconded by Stein,to adjourn the meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein, Weidenfeld,Johnson, Smith, Pike NAYS: 0—None ABSENT: 1 —Ottenheimer Motion declared carried. The Regular Meeting was adjourned at 9:22 P.M. 'Cl -LuAA\1\, autak\-tv,4-., et . Sirabian, Village Clerk APPROVED BY ME THIS 17th DAY OF April 2023 0A.A. 224A04,1tAA&.--.---" illage President i 1 f