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2022-08-15 - Village Board Regular Meeting - Minutes 13548 08/15/2022 `./ MINUTES OF THE REGULAR MEETING OF THE VILLAGE PRESIDENT& BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE HELD IN THE JEFFREY S.BRAIMAN COUNCIL CHAMBERS,50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS, MONDAY,AUGUST 15,2022 CALL TO ORDER President Sussman called the meeting to order at 7:30 P.M. Those present pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Sussman;Trustees Stein,Ottenheimer;Weidenfeld,Johnson, Smith,and Pike. Also present were: Dane Bragg,Village Manager;Patrick Brankin,Village Attorney;Chris Stilling,Deputy Village Manager;Mike Skibbe,Deputy Village Manager/Director of Public Works;Evan Michel,Management Analyst;Art Malinowski,Director of Human Resources;Katie Golbach,Human Resources Management Analyst;Chris Black, Director of Finance;Nicole Woods,Director of Community Development;Brett Robinson,Administrative Services Director;Kyle Johnson,Assistant Director of Public Works;Jim Warnstedt,Assistant Director of Public Works; Tom Wisniewski, Buyer;Darren Monico,Village Engineer;Geoff Tollefson,Director of Golf Operations;Fire Chief Baker;and Police Chief Casstevens. APPROVAL OF MINUTES Moved by Johnson,seconded by Stein,to approve the minutes of the July 18,2022,Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. Moved by Smith,seconded by Ottenheimer,to approve the minutes of the August 1,2022,Committee of the Whole Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Stein,Ottenheimer,Johnson,Smith,Pike NAYS: 0—None ABSTAIN: 1 —Weidenfeld Motion declared carried. Moved by Weidenfeld,seconded by Johnson,to approve the minutes of the August 8,2022,Special Meeting. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. WARRANT#1344 Mr.Black read Warrant#1344. Moved by Weidenfeld,seconded by Ottenheimer,to approve Warrant#1344 in the amount of$5,112,058.69 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson, Smith,Pike NAYS: 0—None 13549 08/15/2022 Motion declared carried. VILLAGE PRESIDENT'S REPORT President Sussman appointed Edward McKee,Jr.to the Board of Fire&Police Commissioners. Moved by Weidenfeld,seconded by Ottenheimer,to concur with President Sussman's appointment. Upon roll call, Trustees voted as follows: AYES: 6—Stein,Ottenheimer, Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. President Sussman read a Proclamation honoring Jane Dibbern for her dedicated service on the Board of Fire& Police Commissioners,and thanked her for her years of service to Buffalo Grove. Chief Casstevens also recognized Ms.Dibbern for the dedication that she has shown to the residents of Buffalo Grove. President Sussman recognized Karen Danenberg for her 25 years of service on the Buffalo Grove Days Committee,and Howard Green for his 21 years with the Buffalo Grove Symphonic Band and thanked them for their years of service and dedication and commitment to the Buffalo Grove community. President Sussman recognized the Vicki and Ed Baker and their family for their commitment to fill backpacks with School Supplies to be distributed to children in need of those supplies. Mr.Monico introduced Angela Sekera,a student at Cooper Middle School,to present ideas for safer drop-off and pick-up areas in the vicinity of Bernard Drive and Indian Hill Drive relating to both Cooper Middle School and Longfellow Elementary School. This project is part of her Girl Scout Silver Award. Angela is a member of Girl Scout Troop#40977. Angela reviewed a PowerPoint presentation focusing on pedestrian safety in the vicinity of the schools,and she is proposing No Parking in certain areas,and"sidewalk art"for the crosswalks to make them more visible to motorists and pedestrians and enhance the safety for everyone. Mr. Monico related the meetings that he has had with Angela and her parents,as well as the steps that staff is reviewing in order to implement Angela's proposals. VILLAGE MANAGER'S REPORT o- Ms. Woods introduced our new Building Services Manager,Adam Garcia,and our new Health Inspector,Greg Sauser. Both gentlemen noted how pleased they are to be a part of the Buffalo Grove staff and community,after which they were welcomed by the audience and the Board. Chief Baker announced the passing of Dominick Saviano,Jr. Dominick was one of the original Firefighter/Paramedics of the Buffalo Grove Fire Department and continued that legacy of service to the community of Buffalo Grove,as the Fire Marshal and Building Commissioner for 31 years and service to the Buffalo Grove Park District at the Alcoa Center for the past 23 years. Dominick's career included pre-hospital paramedic services through Northwest Community Hospital and Dr. Stanley Zydlo. On December 1, 1972,the paramedic system as we know it today in Buffalo Grove,was started at 08:00. At 08:15, Dominick was one of the paramedic personnel that responded to a heart attack victim and successfully resuscitated the patient,the first cardiac arrest save of its kind in the United States. Condolences to the Saviano family were extended on behalf of the residents of Buffalo Grove. Chief Baker announced the recent retirements of Deputy Chief Wagner,Battalion Chief Two Bulls,and Battalion Chief Spiro,and thanked them all for their years of service to the Village of Buffalo Grove and wished them well in their new adventures. 13550 08/15/2022 Chief Baker then noted that Deputy Chief Larry Kane,Battalion Chief Andy Russell,Battalion Chief Ron Herrmann,Lieutenant Chad McCormick,and Lieutenant Robert Beckman will all fill the vacancies created by the recent retirements and will be presented with their officer badges from the Buffalo Grove Fire Department tonight. Chief Baker introduced the family members to pin on their badges. All were then congratulated by the audience and the Board. Debra Rybarczyk and Pragnesh Patel reviewed the work plan and process flow recommendation that the Ethics Commission has prepared to meet stated goals for ethical conduct,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Bragg,as well as the document itself. All Board members were in favor of the Commission and staff recommendations. REPORTS FROM TRUSTEES There are no reports from Trustees tonight. CONSENT AGENDA President Sussman explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Ordinance No.2022-88-Vector Solutions-Solutions Software Motion to authorize the Village Manager to execute an agreement with Vector Solutions in a total amount not to exceed$36,394.05,pending final review and approval by the Village Attorney. Ordinance No.2022-87-New Vehicle Radio Purchase Motion to authorize radio communications equipment to be acquired through the State of Illinois Contract 24302, IL DIT7016660 in accordance with the Illinois Governmental Joint Purchasing Act in a total not-to-exceed amount of$48,539.50 from Motorola Solutions. Ordinance No.2022-77-Chapter 5.20 Liquor Control Motion to approve several changes to existing liquor licenses as well as new license reservations.All changes are included in the ordinance contained in Board packets updating Section 5.20.072 in its entirety. Ordinance No.2022-78-Bike Path Condition and Connectivity Study Motion to approve the Gewalt Hamilton Associates engineering contract for a Bike Path Condition and Connectivity Study in an amount not to exceed$39,000.00 subject to review and approval by Village Attorney. Ordinance No.2022-79-Inter-Governmental Agreement Motion to approve an Inter-Governmental Agreement with Cook County for an Invest in Cook County Grant. The Village received a$40,000 grant towards the Arlington Heights Road Crosswalk. An Inter-Governmental Agreement is required with Cook County to receive the funds. Resolution No.2022-11 -Fireworks Event Motion to approve the ratification of the approval of the amendment to Pyrotecnico Fireworks, Inc.,in an amount not to exceed$4,350.00 pending final review and approval by the Village Attorney. This action is required due to the cancellation and re-scheduling of the July 4,2022,fireworks display. 13551 08/15/2022 Moved by Ottenheimer,seconded by Smith,to approve the Consent Agenda as presented. Upon roll call,Trustees voted as follows on the Consent Agenda: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2022-80—GENERAL OBLIGATION BONDS Trustee Stein recused himself from participation in the proposed ordinance. Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2022-80,providing for the issuance of approximately$19,000,000.00 General Obligation Bonds, Series 2022,of the Village of Buffalo Grove,Lake and Cook Counties,Illinois,to finance Capital Improvements and for the Village including,but not limited to purchasing and improving a building to serve as a Public Works Facility,providing for the levy and collection of a Direct Annual Tax sufficient to pay the principal and interest on said Bonds,and authorizing the sale of said Bonds to the purchaser thereof,and in accordance with materials contained in Board packets and in accordance with staff presentation. Mr. Bragg summarized the Bond auction which took place this morning,August 15,2022. Anthony Miceli,Speer Financial,reviewed the terms of this transaction,noting that the Village's bond rating is AAA,which is the highest rating possible. Upon roll call,Trustees voted as follows: AYES: 6-0ttenheimer,Weidenfeld,Johnson, Smith,Pike,President Sussman NAYS: 0—None RECUSED: 1 —Stein Motion declared carried. ORDINANCE NO.2022-81—TERM SHEET Moved by Weidenfeld,seconded by Johnson,to pass Ordinance No.2022-81,authorizing the Village of Buffalo Grove,Lake and Cook Counties, Illinois,to execute a Term Sheet with Northbrook Bank&Trust Company, National Association,related to a Line of Credit to finance Capital Improvements in and for the Village including, but not limited to purchasing ad improving a building to serve as a Public Works facility,in accordance with materials contained in Board packets and in accordance with the staff presentation. Mr. Black reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of August 15,2022. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2022-82—1650 LEIDER LANE Moved by Smith,seconded by Johnson,to pass Ordinance No.2022-82,authorizing the purchase of 1650 Leider Lane,pursuant to the terms and conditions of the Agreement of Purchase and Sale. 13552 08/15/2022 Mr. Stilling reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of May 5,2022,after which he answered questions from the Board. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2022-83—ENGINEERING AGREEMENT Moved by Smith,seconded by Ottenheimer,to pass Ordinance No.2022-83,authorizing an Engineering Agreement with Gewalt Hamilton Associates, Inc. in an amount not to exceed$132,750.00 pending legal review. Mr. Warnstedt reviewed the proposed ordinance,details of which are contained in his memo to Mr. Skibbe of August 11,2022. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2022-84—301 N.MILWAUKEE AVENUE Moved by Johnson,seconded by Smith,to pass Ordinance No.2022-84,approving Preliminary Plan with Zoning and Sign Variations for a carwash at 301 N.Milwaukee Avenue, in accordance with materials contained in Board packets. Ms. Woods reviewed the proposed ordinance,details of which are contained in the memo of August 15,2022,to from Ms. Woods and Ms.Purvis to the Board. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2022-85—ARLINGTON HEIGHTS ROAD CROSSWALK Moved byPike,seconded byJohnson,topass Ordinance No.2022-85,Arlington Heights Road Crosswalk Relocation projects awarded to the lowest responsible and responsive bidder,Alliance Contractors, Inc.,in the amount of$102,933.07,pending Village Attorney and Engineering review. Mr. Monico reviewed the proposed ordinance,details of which are contained in his memo to Mr.Bragg of August 10,2022. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith, Pike NAYS: 0—None Motion declared carried. ORDINANCE NO.2022-86—TITLE 10 TRAFFIC ORDINANCE 13553 08/15/2022 Moved by Pike,seconded by Smith,to pass Ordinance No.2022-86,updating Title 10 Traffic Ordinance. Mr. Monico reviewed the proposed ordinance,details of which are contained in the Traffic Management Committee Meeting minutes of August 2,2022. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson, Smith,Pike NAYS: 0—None Motion declared carried. MIKE RYLKO PARK Ms. Woods reviewed the proposed improvements at Mike Rylko Park at 951 McHenry Road,details of which are contained in the memo from Ms. Purvis and Ms.Woods to the Board dated August 5,2022. Representatives from the Park District then provided further details and a brief overview of the project,after which they answered questions from the Board. Moved by Ottenheimer, seconded by Weidenfeld,to refer the proposed improvements at Mike Rylko Park,951 McHenry Road,to the Planning&Zoning Commission for review. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. QUESTIONS FROM THE AUDIENCE President Sussman reviewed the parameters to be followed by speakers and asked if there were any questions from the audience on items not on tonight's agenda;there were no such questions. EXECUTIVE SESSION Moved by Weidenfeld,seconded by Johnson,to move to Executive Session to discuss: Section 2(C)(1)of the Illinois Open Meetings Act: the Appointment,Employment,Compensation,Discipline,Performance,or Dismissal of Specific Employees of the Public Body or Legal Counsel for the Public Body,Including Hearing Testimony on a Complaint Lodged Against an Employee of the Public Body or Against Legal Counsel for the Public Body to Determine Its Validity. Upon roll call,Trustees voted as follows: AYES: 6—Stein,Ottenheimer,Weidenfeld,Johnson,Smith,Pike NAYS: 0—None Motion declared carried. The Board moved to Executive Session from 8:44 P.M.until 9:20 P.M. ADJOURNMENT Moved by Ottenheimer,seconded by Smith,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The Regular Meeting was adjourned at 9:22 P.M. 13554 08/15/2022 ilasil -Cjam t M. Sirabian,Villne:Clerk -- . __.- - --- ._ •- ____ APPROVED BY ME THIS 19th DAY OF September 2022 ^ , .-. - --_ --- ge si ent L.." [ , ii ih